Section one: Contracting authority
one.1) Name and addresses
Devon and Somerset Fire and Rescue Authority
Service Headquarters, The Knowle, Clyst St George
Exeter
EX3 0NW
Contact
Pete Aighton
Telephone
+44 1392872504
Country
United Kingdom
NUTS code
UKK4 - Devon
National registration number
723645339
Internet address(es)
Main address
Buyer's address
https://uk.eu-supply.com/ctm/Company/CompanyInformation/Index/30504
one.1) Name and addresses
Dorse
Five Rivers Health & Wellbeing Centre
Hulse Road
SP1 3NR
Country
United Kingdom
NUTS code
UKK2 - Dorset and Somerset
Internet address(es)
Main address
one.1) Name and addresses
Hampshire & Isle of Wight Fire & Rescue Authority
Leigh Road
Eastleigh
So50 9SJ
Contact
Peter Aighton
Country
United Kingdom
NUTS code
UKJ3 - Hampshire and Isle of Wight
Internet address(es)
Main address
one.2) Information about joint procurement
The contract involves joint procurement
In the case of joint procurement involving different countries, state applicable national procurement law
English Law is applicable
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=47204&B=BLUELIGHT
Additional information can be obtained from the above-mentioned address
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Public order and safety
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Command and Control Solution
Reference number
DS386-21
two.1.2) Main CPV code
- 35710000 - Command, control, communication and computer systems
two.1.3) Type of contract
Supplies
two.1.4) Short description
The Networked Fire Safety Partnership (NFSP) have appointed Devon & Somerset Fire & Rescue Authority to conduct a market engagement exercise looking at Command and Control solutions prior to going out to tender. This will enable The Authority to identity the optimum method of delivering the services and achieving key strategic objectives.
The NFSP comprises the following organisations: Devon & Somerset Fire & Rescue Authority, Dorset & Wiltshire Fire & Rescue Authority and Hampshire & Isle of White Fire & Rescue Authority.
This Early Engagement Notice is to invite suppliers to be part of the supplier engagement for this procurement.
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 32000000 - Radio, television, communication, telecommunication and related equipment
- 32412100 - Telecommunications network
- 32500000 - Telecommunications equipment and supplies
- 32573000 - Communications control system
- 42961400 - Dispatch system
two.2.3) Place of performance
NUTS codes
- UKK4 - Devon
- UKK2 - Dorset and Somerset
- UKK1 - Gloucestershire, Wiltshire and Bristol/Bath area
- UKJ3 - Hampshire and Isle of Wight
two.2.4) Description of the procurement
The Networked Fire Safety Partnership (NFSP) have appointed Devon & Somerset Fire & Rescue Authority to conduct a market engagement exercise looking at Command and Control solutions prior to going out to tender. This will enable The Authority to identity the optimum method of delivering the services and achieving key strategic objectives.
The NFSP comprises the following organisations: Devon & Somerset Fire & Rescue Authority, Dorset & Wiltshire Fire & Rescue Authority and Hampshire & Isle of White Fire & Rescue Authority.
This Early Engagement Notice is to invite suppliers to be part of the supplier engagement for this procurement.
The estimated value of the contract will be provided in the Contract Notice. It is estimated that the Contract Notice (call for competition) will be published in October 2022.
The Command and Control Solution includes two key elements: (1) Computer Aided Dispatch (CAD) and (2) Integrated Communications Control System (ICCS). CAD and ICCS are fundamental elements of the Command and Control Mobilising System (CCMS) which will handle operations such as management of telephony and radio calls to dispatch of resources, incident management, records management, provision of full audit log and support for mobilised resources.
The Authorities are seeking to view current ICCS and CAD systems available and ask for interest from the market to attend a supplier day to demonstrate how their solutions will meet our current and future requirements.
It is anticipated that the contract will be awarded by the middle of 2023 for an initial term of 5 years with the option to extend for a further 5 years, such extension to be in either 12 or 24 month blocks. The Authority is considering the use of the competitive procedure with negotiation for any resulting procurement exercise.
Suppliers who would like to be included in the supplier engagement for this procurement should follow these instructions:
1. Paste the link: https://uk.eu-supply.com/login.asp?B=BLUELIGHT and login to the portal (If you do not have a login, register as a supplier via the 'New Supplier Registration' area and follow these steps once you have your login details). Please note that you will not be able to access the supplier engagement opportunity unless you are logged in.
2. Click on 'Current tender opportunities'
3. In the 'with keyword' box type 'Command and Control Solution’
4. The opportunity should appear - Click on the blue wording 'Supplier Engagement – Command and Control Solution
5. Click on the blue 'Accept' button at the top of the page
6. You will then be registered as a supplier against this supplier engagement opportunity.
7. Use the 'Messaging' and 'Access Documents' areas to submit questions.
The Supplier Engagement Process:
Registered suppliers (those who have followed the above instructions) will receive system notifications every time a message is posted within the e-tendering portal (project updates and responses to supplier questions will be submitted via the 'Messaging' area). Suppliers will also be able to submit messages for the Project Team to respond to - The name of supplier asking the question will not be revealed.
This engagement shall cease prior to the publication of the Invitation to Tender.
two.2.14) Additional information
Please confirm requests to participate by 13.00 on 21 June 2022.This is not an invitation to tender and failure to participate will not exclude any providers from any future tender that may take place.
two.3) Estimated date of publication of contract notice
7 October 2022
Section four. Procedure
four.1) Description
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes