Section one: Contracting authority
one.1) Name and addresses
NHS Wales Shared Services Partnership-Procurement Services (hosted by Velindre University NHS Trust)
Ty Gorwel, Building 14, St David’s Park, Job’s Well Road
Carmarthen
SA31 3BB
Contact
Lewis Wells
Country
United Kingdom
NUTS code
UK - United Kingdom
Internet address(es)
Main address
http://nwssp.nhs.wales/ourservices/procurement-services/
Buyer's address
https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0221
one.2) Information about joint procurement
The contract is awarded by a central purchasing body
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://etenderwales.bravosolution.co.uk/home.html
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://etenderwales.bravosolution.co.uk/home.html
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at
https://etenderwales.bravosolution.co.uk/home.html
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Health
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Fixed Wire Electrical Testing Services
Reference number
HDD-OJEU-54288
two.1.2) Main CPV code
- 71314100 - Electrical services
two.1.3) Type of contract
Services
two.1.4) Short description
Hywel Dda University Health Board (“HDUHB”) has a requirement for the provision of Fixed Wire Electrical Testing Services of the mains electrical systems at all acute sites across the three counties of Carmarthenshire, Pembrokeshire, and Ceredigion.
Electrical systems are integral parts of any modern building, but these systems are also highly dangerous. The risk of electrical shock and, in extreme cases, death are very real. Accordingly, it’s important that these electrical systems are regularly tested and maintained.
The five (5) year electrical test is a statutory requirement that HDUHB needs to adhere to. It is a series of tests that must be carried out every five (5) years on fixed electrical installations. These tests must be carried out by a qualified electrician and are statutory requirements as per the Electricity at Work Regulations and the IET Wiring Regulations (BS 7671:2008). Upon the successful completion of a five (5) year electrical test, an Electrical Installation Condition Report (“EICR”) will be issued. Possession of an in-date EICR will underline the safety of HDUHB’s electrical systems and keep HDUHB in line with the relevant regulations.
Fixed wiring systems cover any electrical infrastructure which delivers electrical power from the supply to any equipment on site. The tests involved in generating the EICR are numerous and include:
- Inspecting the condition and suitability of earthing and bonding
- The serviceability of existing equipment such as sockets, light fittings, and switches
- Establishing the wiring system in place and the current condition of the wiring
- Detailing any instances of wear and tear and potential deterioration in existing electrical systems
HDUHB is looking to award a Contract for electrical testing services for specific properties within the Carmarthenshire, Ceredigion, and Pembrokeshire areas. The contract will be awarded to a single provider on a lot-by-lot basis with the highest scoring bidders being awarded the individual lots.
The contract will be awarded via three (3) lots on a geographical basis. The three (3) lots will be;
- Lot 1 – Carmarthenshire
- Lot 2 – Pembrokeshire
- Lot 3 - Ceredigion
two.1.5) Estimated total value
Value excluding VAT: £425,000
two.1.6) Information about lots
This contract is divided into lots: Yes
Tenders may be submitted for all lots
two.2) Description
two.2.1) Title
Carmarthenshire
Lot No
1
two.2.2) Additional CPV code(s)
- 71314100 - Electrical services
two.2.3) Place of performance
NUTS codes
- UKL1 - West Wales and the Valleys
two.2.4) Description of the procurement
- Prince Philip Hospital (SA14 8QF)
- Glangwili General Hospital (SA31 2AF)
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £200,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
60
This contract is subject to renewal
Yes
Description of renewals
The contract will be renewed at the end of its terms subject to funding being available.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
For additional information, please contact lewis.wells2@wales.nhs.uk
two.2) Description
two.2.1) Title
Pembrokeshire
Lot No
2
two.2.2) Additional CPV code(s)
- 71314100 - Electrical services
two.2.3) Place of performance
NUTS codes
- UKL1 - West Wales and the Valleys
two.2.4) Description of the procurement
- Withybush General Hospital (SA61 2PZ)
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £125,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
60
This contract is subject to renewal
Yes
Description of renewals
This contract will be renewed at the end of its term via a re-tendering process subject to funding being available.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Ceredigion
Lot No
3
two.2.2) Additional CPV code(s)
- 71314100 - Electrical services
two.2.3) Place of performance
NUTS codes
- UKL1 - West Wales and the Valleys
two.2.4) Description of the procurement
- Bronglais General Hospital (SY23 1ER)
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £125,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
60
This contract is subject to renewal
Yes
Description of renewals
This contract will be renewed at the end of its term via a re-tendering process subject to funding being available.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
three.2) Conditions related to the contract
three.2.2) Contract performance conditions
Five (5) Year Term.
three.2.3) Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
22 May 2024
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English, Welsh
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
four.2.7) Conditions for opening of tenders
Date
22 May 2024
Local time
12:00pm
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: Yes
Estimated timing for further notices to be published: Further notices will be published when this contract expires.
six.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
six.3) Additional information
NOTE: The authority is using eTenderwales to carry out this procurement process. To obtain further information record your interest on Sell2Wales at https://www.sell2wales.gov.wales/search/search_switch.aspx?ID=140784
(WA Ref:140784)
The buyer considers that this contract is suitable for consortia.
six.4) Procedures for review
six.4.1) Review body
High Court
Royal Courts of Justice, The Strand
London
WC2A 2LL
Telephone
+44 2079477501
Country
United Kingdom