Scope
Description
HEART are looking to appoint a single Supplier who will demonstrate technical competency, best Value for Money and to provide all requirements in relation to both new and refurbished Multifunctional Devices (MFDs), including the supply, installation, maintenance, and repairs of the machines, including any spare parts required, to HEART and other Customers on a National basis. It is anticipated that these services will be promoted and accessed by the Education Sector and to other small to medium sized Public Sector organisations but for the avoidance of doubt, is open to any Public Sector Contracting Authority.
The single Supplier for this Framework must also be able to provide Digital Transformation Solutions which can work seamlessly alongside the devices, including but not limited to, Print Management Cloud Services, and Automated Invoice Processing.
The Supplier must be able to offer the option to purchase, and option to lease, both new and refurbished Multifunctional Devices.
The Supplier must be able to provide Consumables for the devices, and offer devices from a minimum of two different manufacturers, to ensure the Customer is provided with optionality and unbiased recommendations.
The Supplier is expected to prioritise the providence of quality, sustainability, and social value in all operations.
Commercial tool
Establishes a framework
Total value (estimated)
- £139,000,000 excluding VAT
- £168,800,000 including VAT
Above the relevant threshold
Contract dates (estimated)
- 23 May 2025 to 22 May 2029
- 4 years
Main procurement category
Goods
CPV classifications
- 30232100 - Printers and plotters
Contract locations
- UK - United Kingdom
Justification for not using lots
We are aiming for a single-supplier Framework, to optimise the strategic relationship between Customers, Suppliers and Value Match as the procurement service provider. The approach has been designed to enable Suppliers to create innovative solutions for the Education Sector while enabling the Supplier to effectively scale those solutions and obtaining a return on investment while delivering Value for Money for Customers.
Framework
Maximum number of suppliers
1
Maximum percentage fee charged to suppliers
0.90%
Further information about fees
The Supplier will be required to pay a Supplier Management Fee, in addition to a 0.9% Volume Rebate Fee. Further information can be found within the ITT document.
Framework operation description
The 0.9% Volume Rebate Fee has been chosen to remain commercially competitive, in addition to ensuring the minimum amount of funds are taken out of education.
Award method when using the framework
Without competition
Contracting authorities that may use the framework
Examples: Local Councils, Education Trusts, but for the avoidance of doubt the Framework is available for use by the entire Public Sector.
Submission
Enquiry deadline
15 April 2025, 11:59pm
Tender submission deadline
28 April 2025, 5:00pm
Submission address and any special instructions
Please access all tender documents through the Cimple platform.
The tender link is: https://cimple.uk/detail/468731
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Award decision date (estimated)
4 May 2025
Award criteria
| Name | Type | Weighting |
|---|---|---|
| Quality | Quality | 50% |
| Price | Price | 30% |
| Social | Quality | 20% |
Other information
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Open procedure
Contracting authority
HEART ACADEMIES TRUST
- Companies House: 06969741
- Public Procurement Organisation Number: PVCR-6312-NPXW
Bedford Academy
Bedford
MK42 9TR
United Kingdom
Region: UKH24 - Bedford
Organisation type: Public authority - sub-central government
Other organisation
These organisations are carrying out the procurement, or part of it, on behalf of the contracting authorities.
VALUE MATCH SERVICES LTD
Summary of their role in this procurement: manage all procurement processes, financial management, marketing and communication, Customers, Suppliers, Call-Off Contracts and Dynamic Purchasing Systems activity on behalf of HEART and their Public Sector customer base.
- Companies House: 08522031
- Public Procurement Organisation Number: PXYJ-6338-PQDD
Dee House
Chester
CH3 5UU
United Kingdom
Email: tenders@value-match.co.uk
Website: https://www.value-match.co.uk/
Region: UKD63 - Cheshire West and Chester