Scope
Reference
WYFRS2094
Description
WYFRS wishes to appoint a contractor for the provision of servicing, planned maintenance and repair of the UPS and Generators across 7 WYFRS sites.
The scope of services includes the verification of as installed information; planned inspection and testing to ensure that the Installation meets operational and safety standards; reactive maintenance including the provision of a 365/24/7 call out service to attend at an applicable site within the prescribed times. The services also includes provision for repairs, replacements, modifications and requested upgrades to the Installation.
Contract dates (estimated)
- 1 June 2026 to 31 May 2029
- Possible extension to 31 May 2032
- 6 years
Main procurement category
Services
CPV classifications
- 50000000 - Repair and maintenance services
Engagement
Engagement deadline
19 February 2026
Engagement process description
The tender is expected to be issued on 20th February 2026, with a contract start date of 1st June 2026. The contract term will last a minimum of 3 years, with options to extend for 3 x 1 year periods, bringing the total duration to a maximum of 6 years. The estimated cost for the full contract term is between £65,000 and £200,000. Suppliers interested in participating are invited to email their expression of interest to tenders@westyorksfire.gov.uk by 19/02/2026, and if possible, provide the following information: • Main contact name, email, and phone number for follow-up communication. • Any frameworks you are currently associated with. • Confirmation of your ability to bid within the specified time frame and your capacity to deliver the contract over the full term, including implementation by June 2026 • A link to your website. • Any additional comments or feedback based on the information provided. Please note that this request for information (RFI) is not a call for competition. Further details will be made available in the official tender documents upon publication. WYFRS reserve the right to discuss requirements with any supplier beyond this initial notice before any competitive tender process is undertaken. We also recommend that you register with the West Yorkshire Fire and Rescue Service's E-Procurement system, 'In-tend,' at the following link: https://sell2.in-tend.co.uk/blpd/homeIn-tend portal.
Participation
Particular suitability
Small and medium-sized enterprises (SME)
Submission
Publication date of tender notice (estimated)
20 February 2026
Contracting authority
West Yorkshire Fire and Rescue Authority
- Public Procurement Organisation Number: PYTC-9788-PZGW
FSHQ, Bradford Road, Birkenshaw
Bradford
BD112DY
United Kingdom
Email: Tenders@westyorksfire.gov.uk
Region: UKE44 - Calderdale and Kirklees
Organisation type: Public authority - sub-central government