Section one: Contracting authority
one.1) Name and addresses
Cardiff University
Procurement Services, McKenzie House, 30-36 Newport Road
Cardiff
CF24 0DE
Telephone
+44 2920879648
Country
United Kingdom
NUTS code
UKL - Wales
Internet address(es)
Main address
http://www.cardiff.ac.uk/business/why-work-with-us/for-suppliers
Buyer's address
https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0258
one.2) Information about joint procurement
The contract is awarded by a central purchasing body
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Education
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Research Management System
Reference number
CU.1131.GD
two.1.2) Main CPV code
- 48100000 - Industry specific software package
two.1.3) Type of contract
Supplies
two.1.4) Short description
Cardiff University seeks a central IT system to support the development and management of research grant applications within an end-to-end process. The system will be required to deliver pre-awards, contracts, ethics, post awards management and enable integration of data for regular reporting.
two.1.6) Information about lots
This contract is divided into lots: No
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £2,916,809.32
two.2) Description
two.2.3) Place of performance
NUTS codes
- UKL22 - Cardiff and Vale of Glamorgan
two.2.4) Description of the procurement
Cardiff University seeks a central IT system to support the development and management of research grant applications within an end-to-end process. The system will be required to deliver pre-awards, contracts, ethics, post awards management and enable integration of data for regular reporting.
two.2.5) Award criteria
Price
two.2.11) Information about options
Options: Yes
Description of options
Potential other module options included within the contract including:
- Opportunities
- Outputs
- Profiles
- Impact
- REF
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Award of a contract without prior publication of a call for competition in the cases listed below
- The services can be provided only by a particular economic operator for the following reason:
- absence of competition for technical reasons
Explanation:
Through a pre-market engagement of vendors and comparator universities, Cardiff University have identified Worktribe as the only eligible provider of the system functionalities required. A key benefit of Worktribe is a modular system: as Cardiff University can purchase and implement individual modules to provide the functionalities required whilst providing fully integrated workflows and capability.
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
Section five. Award of contract
Contract No
CU.1131.GD
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
13 March 2024
five.2.2) Information about tenders
Number of tenders received: 1
Number of tenders received from SMEs: 1
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 1
Number of tenders received by electronic means: 1
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Worktribe
Engineers House, The Promenade, Clifton Down
Bristol
BS8 3NB
Country
United Kingdom
NUTS code
- UKK11 - Bristol, City of
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £2,916,809.32
Section six. Complementary information
six.3) Additional information
(WA Ref:140789)
six.4) Procedures for review
six.4.1) Review body
High Court
Royal Courts of Justice, The Strand
London
WC2A 2LL
Telephone
+44 2079477501
Country
United Kingdom