Section one: Contracting authority/entity
one.1) Name, addresses and contact point(s)
Ministry of Defence
Ministry of Defence, NCHQ Whale Island, HMS Excellent,
Portsmouth
P02 8BY
Contact
Attn: PACC DPQQ Team
For the attention of
Humphreys Ashlin
Email(s)
NAVYFD-COMRCL-ProcureTeam@mod.gov.uk
Telephone
+44 3001575849
Country
United Kingdom
Internet address(es)
General address of the contracting authority/entity
Further information
Further information can be obtained from the above mentioned contact point(s)
Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from
The above-mentioned contact point(s)
Tenders or requests to participate must be sent to
The above-mentioned contact point(s)
one.4) Contract award on behalf of other contracting authorities/entities
The contracting authority is purchasing on behalf of other contracting authorities:
No
Section two: Object of the contract
two.1) Description
two.1.2) Type of contract and location of works, place of delivery or of performance
Services
Service category No 3: Defence services, military defence services and civil defence services
Main site or location of works, place of delivery or of performance
CY - CYPRUS
Main site or place of performance
ΚΥΠΡΟΣ
NUTS code
- CY - Cyprus
Estimated total value of purchases for the entire duration of the framework agreement
Estimated value excluding VAT:
Range: between £4,500,000 and £48,500,000
two.1.5) Short description of the contract or purchase(s)
The Authority have a requirement for maritime logistical support services to provide Port Agency Services in and around the territorial waters of Cyprus to seagoing and other associated and approved units. This includes but is not limited to the provision of:
- Berthing allocation
- Provision of pilots, tugs and moorings
- Facilitation of Customs clearance for the Unit
- Arranging for the collection, safe stowage and secure delivery of cash
-
A full list of services entitled the Statement of Requirements will be issued at the Invitation to Tender Stage.
Nothing in this Contract Notice or any subsequent information, whether DPQQ or ITT is a guarantee that any contract will be put into place. No compensation or other forms of damages will be paid if a tender or resulting contract is withdrawn for any reason. Potential bidders should take part in this process only on the basis that they fully understand and accept this position.
two.1.6) Common procurement vocabulary (CPV)
- 98362100 - Marine-base support services
Additional CPV code(s)
- 50241100 - Vessel repair services
- 50640000 - Repair and maintenance services of warships
- 63723000 - Berthing services
- 75221000 - Military defence services
- 98363000 - Diving services
two.1.7) Information about subcontracting
The tenderer has to indicate in the tender any share of the contract it may intend to subcontract to third parties and any proposed subcontractor, as well as the subject-matter of the subcontracts for which they are proposed
two.1.8) Lots
This contract is divided into lots: No
two.1.9) Information about variants
Variants will be accepted: No
two.2) Quantity or scope of the contract
two.2.1) Total quantity or scope
Options: Yes
Descriptions of options:
The Authority has the option, within its sole discretion, to extend the contract by up to two periods as detailed below:
Options period 1: 2026-2027 (+1 year)
Options period 2: 2027-2028 (+1 year)
The estimated total value:
Value Range excluding VAT between: £45,000,000 and £48,500,000 includes the options periods as outlined above.
two.2.3) Information about renewals
This contract is subject to renewal: Yes
two.3) Duration of the contract or time limit for completion
Duration in months: 24 (from the award of the contract)
Section three. Legal, economic, financial and technical information
three.1) Conditions relating to the contract
three.1.1) Deposits and guarantees required
Parent Company Guarantees may be required
three.1.4) Other particular conditions to which the performance of the contract is subject, in particular with regard to security of supply and security of information
Selection criteria as stated in the procurement documents
three.1.5) Information about security clearance
Candidates which do not yet hold security clearance may obtain such clearance until: 23 September 2024
three.2) Conditions for participation
three.2.1) Personal situation
Criteria regarding the personal situation of economic operators (that may lead to their exclusion) including requirements relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements are met: Suppliers Instructions How to Express Interest in this Tender:
1. Register your company on the eSourcing portal (this is only required once)
- Browse to the eSourcing Portal
- Click the “Click here to register” link
- Accept the terms and conditions and click “continue”
- Enter your correct business and user details
- Note the username you chose and click “Save” when complete
- You will shortly receive an email with your unique password (please keep this secure)
2. Express an Interest in the tender
- Login to the portal with the username/password
- Click the "PQQs Open to All Suppliers" link. (These are Pre-Qualification Questionnaires open to any registered supplier)
- Click on the relevant PQQ to access the content.
- Click the “Express Interest” button in the “Actions” box on the left-hand side of the page.
- This will move the PQQ into your “My PQQs” page. (This is a secure area reserved for your projects only)
- Click on the PQQ code, you can now access any attachments by clicking the “Settings and Buyer Attachments” in the “Actions” box
3. Responding to the tender
- You can now choose to “Reply” or “Reject” (please give a reason if rejecting)
- You can now use the ‘Messages’ function to communicate with the buyer and seek any clarification
- Note the deadline for completion, then follow the onscreen instructions to complete the PQQ
- There may be a mixture of online & offline actions for you to perform (there is detailed online help available)
If you require any further assistance please consult the online help, or contact the eTendering help desk.
Criteria regarding the personal situation of subcontractors (that may lead to their rejection) including requirements relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements are met: Suppliers Instructions How to Express Interest in this Tender:
1. Register your company on the eSourcing portal (this is only required once)
- Browse to the eSourcing Portal
- Click the “Click here to register” link
- Accept the terms and conditions and click “continue”
- Enter your correct business and user details
- Note the username you chose and click “Save” when complete
- You will shortly receive an email with your unique password (please keep this secure)
2. Express an Interest in the tender
- Login to the portal with the username/password
- Click the "PQQs Open to All Suppliers" link. (These are Pre-Qualification Questionnaires open to any registered supplier)
- Click on the relevant PQQ to access the content.
- Click the “Express Interest” button in the “Actions” box on the left-hand side of the page.
- This will move the PQQ into your “My PQQs” page. (This is a secure area reserved for your projects only)
- Click on the PQQ code, you can now access any attachments by clicking the “Settings and Buyer Attachments” in the “Actions” box
3. Responding to the tender
- You can now choose to “Reply” or “Reject” (please give a reason if rejecting)
- You can now use the ‘Messages’ function to communicate with the buyer and seek any clarification
- Note the deadline for completion, then follow the onscreen instructions to complete the PQQ
- There may be a mixture of online & offline actions for you to perform (there is detailed online help available)
If you require any further assistance please consult the online help, or contact the eTendering help desk.
three.2.2) Economic and financial ability
Criteria regarding the economic and financial standing of economic operators (that may lead to their exclusion)
Information and formalities necessary for evaluating if the requirements are met: Selection criteria as stated in the procurement documents
Criteria regarding the economic and financial standing of subcontractors (that may lead to their exclusion)
Information and formalities necessary for evaluating if the requirements are met: Selection criteria as stated in the procurement documents
three.2.3) Technical and/or professional capacity
Criteria regarding the technical and/or professional ability of economic operators (that may lead to their exclusion)
Information and formalities necessary for evaluating if the requirements are met: Selection criteria as stated in the procurement documents
Criteria regarding the technical and/or professional ability of subcontractors (that may lead to their rejection)
Information and formalities necessary for evaluating if the requirements are met: Selection criteria as stated in the procurement documents
three.3) Conditions specific to services contracts
three.3.1) Information about a particular profession
Execution of the service is reserved to a particular profession: No
Section four: Procedure
four.1) Type of procedure
four.1.1) Type of procedure
Restricted
four.1.2) Limitations on the number of operators who will be invited to tender or to participate
Envisaged minimum number 3 and maximum number 3
Objective criteria for choosing the limited number of candidates: Selection criteria as stated in the procurement documents
four.1.3) Reduction of the number of operators during the negotiation or dialogue
Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated: no
four.2) Award criteria
four.2.1) Award criteria
the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
four.2.2) Information about electronic auction
An electronic auction has been used: no
four.3) Administrative information
four.3.2) Previous publication(s) concerning the same contract
no
four.3.4) Time limit for receipt of tenders or requests to participate
17 May 2024 - 10:00am
four.3.5) Date of dispatch of invitations to tender or to participate to selected candidates
24 June 2024
four.3.6) Language(s) in which tenders or requests to participate may be drawn up
English
Other: Dates of Invitations to Tender are indicative and subject to change
Section six: Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.2) Information about European Union funds
The contract is related to a project and/or programme financed by European Union funds: No
six.3) Additional information
The Contracting Authority intends to use an e-Tendering system in this procurement exercise, please visit www.contracts.mod.uk for full details and to register your interest in this procurement.
six.4) Procedures for appeal
six.4.1) Body responsible for appeal procedures
Ministry of Defence
Portsmouth
P02 8BY
Email(s)
NAVYFD-COMRCL-ProcureTeam@mod.gov.uk
Country
United Kingdom