Scope
Reference
PROC_2025_04_AN
Description
The BBC is seeking a Supplier to provide an Online Information Services. The Supplier shall provide an existing - "off-the shelf" web-based application with access to current content and an extensive archive. The service must include access to a wide range of searchable full text content including major United Kingdom national and regional newspapers, international newspapers, magazines, specialist titles and other sources.
The service will form part of an essential research resource available to the BBC's workforce and extended workforce both within and outside the United Kingdom, and possibly to BBC Group.
The spend range over the 4 year term (3 years plus 1) is between £1,100,000 - £1,450,000 million (excluding VAT). The spend ranges are not committed spend ranges, and are therefore "only an
estimation" of spend that could be made through the Agreement.
Total value (estimated)
- £1,450,000 excluding VAT
- £1,740,000 including VAT
Above the relevant threshold
Contract dates (estimated)
- 1 August 2025 to 31 August 2028
- Possible extension to 31 August 2029
- 4 years, 1 month
Description of possible extension:
The service "Go-Live" is for 3 years from 1st September 2025 - 31st August 2028. The BBC may at it's own discretion extend the agreement for further 12 months.
Main procurement category
Services
CPV classifications
- 72212218 - License management software development services
Participation
Legal and financial capacity conditions of participation
Tenderer is advised to refer to the Tender Documentation.
Technical ability conditions of participation
Tenderer is advised to refer to the Tender Documentation.
Particular suitability
Small and medium-sized enterprises (SME)
Submission
Submission type
Tenders
Tender submission deadline
2 May 2025, 2:00pm
Submission address and any special instructions
Please register your interest in this project by taking the following steps:
1 - Register your company on the Jaggaer eSourcing portal (this is only required once):
1.1 Go to https://bbc.bravosolution.co.uk
1.2 - Click the link on the login page to register.
1.3 Accept the terms and conditions and click 'Continue'.
1.4 - Enter your correct business and user details.
1.5 - Note the username you chose and click 'Save' when complete.
1.6 - You will shortly receive an email with your temporary password.
2 - Express an interest in the tender:
2.1 - Login to the portal with the username/password.
2.2 - Click the 'ITTs Open to all Suppliers' link. (These are Pre-Qualification Questionnaires or Invitations to Tender open to any registered supplier).
2.3 - Click on the relevant ITT to access the content.
2.4 - Click the 'Express Interest' button at the top of the page. This will move the ITT into your 'My ITTs page. (This is a secure area reserved for your projects only.
2.5 - You can now access any attachments by clicking 'Buyer Attachments' in the 'ITT Details' box.
3. Responding to the tender:
3.1 - Click 'My Response' under ITT Details', you can choose to 'Create Response' or to 'Decline to Respond' (please give a reason if declining).
3.2 - All Tender documentation can be found within the eTendering portal.
3.3 - Note the deadline for completion, and then follow the onscreen instructions to complete the ITT. There may be a mixture of online and offline actions for you to perform (there is detailed online help available).
3.4 You must then submit your reply using the 'Submit Response' button at the top of the page. If you require any further assistance, please consult the online help, or contact the Jaggaer eSourcing help desk.
* * All questions relating to this tender should be submitted via the BBC's eSourcing portal at https://bbc.bravosolution.co.uk * *
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Award decision date (estimated)
7 July 2025
Award criteria
| Name | Type | Weighting |
|---|---|---|
| Quality | Quality | 60% |
| Whole Life Cost (WLC) | Cost | 40% |
Other information
Applicable trade agreements
- Government Procurement Agreement (GPA)
- Comprehensive and Progressive Agreement for Trans-Pacific Partnership (CPTPP)
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Competitive flexible procedure
Competitive flexible procedure description
The procedure will consist of the Initial Tender stage. Tenders will be evaluated and scored. Then top 3 suppliers will be invited to the Final Stage - Commercial Dialogue Session(s). Following the session(s) all 3 tenderers' will need to submit their Best and Final Offer to the BBC.
For full details please refer to the Tender Documentation.
Justification for not publishing a preliminary market engagement notice
The BBC have decided not to conduct the market engagement on this occasion.
Contracting authority
BBC (British Broadcasting Corporation)
- Public Procurement Organisation Number: PJRB-3233-GTQL
Broadcasting House, Portland Place
London
W1A 1AA
United Kingdom
Region: UKI32 - Westminster
Organisation type: Public authority - sub-central government