- Scope of the procurement
- Lot 1. Supply and Delivery of Herbicides (Total and Selective)
- Lot 2. Supply and Delivery of Fertilisers
- Lot 3. Supply and Delivery of Fungicides
- Lot 4. Supply and Delivery of Turf (including Specialist Turf)
- Lot 5. Supply and Delivery of Grass Seed
- Lot 6. Supply and Delivery of Pitch Liner
- Lot 7. Supply and Delivery of Top Dressing
- Lot 8. Supply and Delivery of Bunker Sand
- Lot 9. Supply and Delivery of Bark Products
Section one: Contracting authority
one.1) Name and addresses
South Lanarkshire Council
Council Headquarters, Almada Street
Hamilton
ML3 0AA
Contact
Leona McPhail
leona.mcphail@southlanarkshire.gov.uk
Country
United Kingdom
NUTS code
UKM95 - South Lanarkshire
Internet address(es)
Main address
http://www.southlanarkshire.gov.uk
Buyer's address
https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00410
one.2) Information about joint procurement
The contract is awarded by a central purchasing body
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Supply and Delivery of Grounds Maintenance Materials
Reference number
SLC/PS/COMENT/22/092
two.1.2) Main CPV code
- 03100000 - Agricultural and horticultural products
two.1.3) Type of contract
Supplies
two.1.4) Short description
South Lanarkshire Council’s Ground Services have an ongoing requirement to procure for the supply of Grounds Maintenance Materials that are currently stocked at five depots: East Kilbride, Lanark, Blantyre, Rutherglen and Hamilton for distribution and use throughout the Council area.
The contract objective is to ensure the continuity of provision and fit for purpose goods in line with the current standards/legislation are held in stock at appropriate levels.
A suitable and accessible route to market has been identified: by using a multiple supplier contract in accordance with the Open procedure by advertising in the Find a Tender website for the Provision of Grounds Maintenance Materials to support in-house service provision which comprises of the following lots:
Lot 1 – Supply and Delivery of Herbicides (Total and Selective)
Lot 2 – Supply and Delivery of Fertilisers
Lot 3 – Supply and Delivery of Fungicides
Lot 4 – Supply and Delivery of Turf (including Specialist Turf)
Lot 5 – Supply and Delivery of Grass Seed
Lot 6 – Supply and Delivery of Pitch Liner
Lot 7 – Supply and Delivery of Top Dressing
Lot 8 – Supply and Delivery of Bunker Sand
Lot 9 – Supply and Delivery of Bark Products
Bidders may submit tenders for one, several or all of the lots. Where tenders may be submitted for several or all lots: -
- the maximum number of lots that may be awarded to one bidder is nine and
- the following lots or groups of lots may be combined – all lots.
The contract will be for the period 6 April 2023 for a period of 5 years to 31 March 2028 with no option to extend.
two.1.6) Information about lots
This contract is divided into lots: Yes
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £3,109,015.90
two.2) Description
two.2.1) Title
Supply and Delivery of Herbicides (Total and Selective)
Lot No
1
two.2.2) Additional CPV code(s)
- 24453000 - Herbicides
two.2.3) Place of performance
NUTS codes
- UKM95 - South Lanarkshire
two.2.4) Description of the procurement
Lot 1 – Supply and Delivery of Herbicides (Total and Selective)
All products offered by tenderers must be compliant with PPPR, COSHH and COPR Regulations.
All products offered by tenderers must be registered, approved and listed on the Chemicals Regulations Directorate’s Pesticides Register Database, and as such tenders must list their offered products’ MAPP or MAFF products registration number on the appropriate area on the Pricing Schedule.
All products offered must be compatible with the Council’s current methods of application; Knapsack and/or CDA. Please note that any products to be applied using CDA must be a premixed formula.
Due to the operations of the Council, all offered products must be certified as safe/approved to get into the water stream.
All products should be provided in clean, undamaged containers, ready to be applied.
All empty or spent containers within this lot are required to be uplifted and disposed of in line with industry legislation for hazardous waste and rates provided should include any costs for this. Uplift and disposal to be scheduled to each of our Depots (E.K. Quay Road etc) when required.
The contract will be procured via Open route and will be in accordance with the Council's standard terms and conditions - supply.
The contract will be awarded on the basis of the most economically advantageous tenders received.
The commercial weighting for this tender will be set at 70% and the technical weighting will be set at 30%.
two.2.5) Award criteria
Quality criterion - Name: Technical / Weighting: 30
Price - Weighting: 70
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Supply and Delivery of Fertilisers
Lot No
2
two.2.2) Additional CPV code(s)
- 24440000 - Miscellaneous fertilisers
two.2.3) Place of performance
NUTS codes
- UKM95 - South Lanarkshire
two.2.4) Description of the procurement
Lot 2 – Fertilisers
All products offered by tenderers must be compliant with PPPR, COSHH and COPR Regulations.
All products offered by tenderers must be registered, approved and listed on the Chemicals Regulations Directorate’s Pesticides Register Database, and as such tenders must list their offered products’ MAPP or MAFF products registration number on the appropriate area on the Pricing Schedule.
Due to the operations of the Council, all offered products must be certified as safe/approved to get into the water stream.
All fertilisers offered must be fine turf, open space amenity fertilisers and not for agricultural use.
The successful tenderer will be required to carry out soil analysis on Council greens and fairways as required throughout the duration of the contract. This shall be undertaken for a total of seventeen (17) locations some of which are double bowling greens. If required, this is likely to be no more than annually. The results of the soil analysis shall establish what fertiliser(s) are required for a particular piece of land. Such analysis will be provided free of charge to the Council/tendered prices will be deemed to include the provision of this service.
The contract will be procured via Open route and will be in accordance with the Council's standard terms and conditions - supply.
The contract will be awarded on the basis of the most economically advantageous tenders received.
The commercial weighting for this tender will be set at 70% and the technical weighting will be set at 30%.
two.2.5) Award criteria
Quality criterion - Name: Technical / Weighting: 30
Price - Weighting: 70
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Supply and Delivery of Fungicides
Lot No
3
two.2.2) Additional CPV code(s)
- 24457000 - Fungicides
two.2.3) Place of performance
NUTS codes
- UKM95 - South Lanarkshire
two.2.4) Description of the procurement
Lot 3 – Fungicides
All products offered by tenderers must be compliant with PPPR, COSHH and COPR Regulations.
All products offered by tenderers must be registered, approved and listed on the Chemicals Regulations Directorate’s Pesticides Register Database, and as such tenders must list their offered products’ MAPP or MAFF products registration number on the appropriate area on the Pricing Schedule.
Due to the operations of the Council, all offered products must be certified as safe/approved to get into the water stream.
All products should be provided in clean, undamaged containers, ready to be applied.
All empty or spent containers within this lot are required to be uplifted and disposed of in line with industry legislation for hazardous waste and rates provided should include any costs for this. Uplift and disposal to be scheduled to each of our Depots (E.K. Quay Road etc) when required.
The products used to treat fungal diseases are frequently changed in order that the disease will not build up a resistance to any one product. Each product has different ingredients, pack sizes, dilution rates and application methods. We currently use a number of different products. We require a product to treat a wide range of fungal disease.
The contract will be procured via Open route and will be in accordance with the Council's standard terms and conditions - supply.
The contract will be awarded on the basis of the most economically advantageous tenders received.
The commercial weighting for this tender will be set at 70% and the technical weighting will be set at 30%.
two.2.5) Award criteria
Quality criterion - Name: Technical / Weighting: 30
Price - Weighting: 70
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Supply and Delivery of Turf (including Specialist Turf)
Lot No
4
two.2.2) Additional CPV code(s)
- 03100000 - Agricultural and horticultural products
two.2.3) Place of performance
NUTS codes
- UKM95 - South Lanarkshire
two.2.4) Description of the procurement
Lot 4 – Turf
The Council will not consider any turf where the cultivars present are not listed on “The Buyers Guide to Quality Amenity Turfgrasses 2022”.
The council will evaluate the quality element of the bids for this lot based on the cultivars present in the turf offered.
The contract will be procured via Open route and will be in accordance with the Council's standard terms and conditions - supply.
The contract will be awarded on the basis of the most economically advantageous tenders received.
The commercial weighting for this tender will be set at 70% and the technical weighting will be set at 30%.
two.2.5) Award criteria
Quality criterion - Name: Technical / Weighting: 30
Price - Weighting: 70
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Supply and Delivery of Grass Seed
Lot No
5
two.2.2) Additional CPV code(s)
- 03111000 - Seeds
two.2.3) Place of performance
NUTS codes
- UKM95 - South Lanarkshire
two.2.4) Description of the procurement
Lot 5 – Grass Seed
The Council will not consider any turf where the cultivars present are not listed on “The Buyers Guide to Quality Amenity Turfgrasses 2022”
The council will evaluate the quality element of the bids for this lot based on the cultivars present in the turf offered.
The contract will be procured via Open route and will be in accordance with the Council's standard terms and conditions - supply.
The contract will be awarded on the basis of the most economically advantageous tenders received.
The commercial weighting for this tender will be set at 70% and the technical weighting will be set at 30%.
two.2.5) Award criteria
Quality criterion - Name: Technical / Weighting: 30
Price - Weighting: 70
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Supply and Delivery of Pitch Liner
Lot No
6
two.2.2) Additional CPV code(s)
- 39293300 - Artificial grass
two.2.3) Place of performance
NUTS codes
- UKM95 - South Lanarkshire
two.2.4) Description of the procurement
Lot 6 – Pitch Liner
All products offered by tenderers must be compliant with PPPR, COSHH and COPR Regulations.
All products offered by tenderers must be registered, approved and listed on the Chemicals Regulations Directorate’s Pesticides Register Database, and as such tenders must list their offered products’ MAPP or MAFF products registration number on the appropriate area on the Pricing Schedule.
Due to the operations of the Council, all offered products must be certified as safe/approved to get into the water stream.
All products should be provided in clean, undamaged containers, ready to be applied.
The contract will be procured via Open route and will be in accordance with the Council's standard terms and conditions - supply.
The contract will be awarded on the basis of the most economically advantageous tenders received.
The commercial weighting for this tender will be set at 70% and the technical weighting will be set at 30%.
two.2.5) Award criteria
Quality criterion - Name: Technical / Weighting: 30
Price - Weighting: 70
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Supply and Delivery of Top Dressing
Lot No
7
two.2.2) Additional CPV code(s)
- 14212410 - Topsoil
two.2.3) Place of performance
NUTS codes
- UKM95 - South Lanarkshire
two.2.4) Description of the procurement
Lot 7 – Top Dressing
A high quality sand and organic topsoil top dressing consisting of 70% sand and 30% topsoil with a low organic matter content and a moisture content between 2% and 4%, to meet the following specification:
Due to the operations of the Council, all offered products must be certified as safe/approved to get into the water stream.
All products should be provided in clean, undamaged containers.
The contract will be procured via Open route and will be in accordance with the Council's standard terms and conditions - supply.
The contract will be awarded on the basis of the most economically advantageous tenders received.
The commercial weighting for this tender will be set at 70% and the technical weighting will be set at 30%.
two.2.5) Award criteria
Quality criterion - Name: Technical / Weighting: 30
Price - Weighting: 70
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Supply and Delivery of Bunker Sand
Lot No
8
two.2.2) Additional CPV code(s)
- 14211000 - Sand
two.2.3) Place of performance
NUTS codes
- UKM95 - South Lanarkshire
two.2.4) Description of the procurement
Lot 8 – Supply and Delivery of Bunker Sand
Clean, washed quartz sand which meets all STRI specifications for bunker sand and which meets the following specification
The successful tenderer will be required to provide bunker sand as specified, in the units of measure listed below.
The contract will be procured via Open route and will be in accordance with the Council's standard terms and conditions - supply.
The contract will be awarded on the basis of the most economically advantageous tenders received.
The commercial weighting for this tender will be set at 70% and the technical weighting will be set at 30%.
two.2.5) Award criteria
Quality criterion - Name: Technical / Weighting: 30
Price - Weighting: 70
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Supply and Delivery of Bark Products
Lot No
9
two.2.2) Additional CPV code(s)
- 03100000 - Agricultural and horticultural products
two.2.3) Place of performance
NUTS codes
- UKM95 - South Lanarkshire
two.2.4) Description of the procurement
Lot 9 – Supply and Delivery of Bark Products
Play bark should be clean hardwearing material produced from mixed softwood offering the greatest safety surfacing conforming to ISEN1177.
The contract will be procured via Open route and will be in accordance with the Council's standard terms and conditions - supply.
The contract will be awarded on the basis of the most economically advantageous tenders received.
The commercial weighting for this tender will be set at 70% and the technical weighting will be set at 30%.
two.2.5) Award criteria
Quality criterion - Name: Technical / Weighting: 30
Price - Weighting: 70
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2022/S 000-032013
Section five. Award of contract
Lot No
1
Title
Supply and Delivery of Herbicides (Total and Selective)
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
24 March 2023
five.2.2) Information about tenders
Number of tenders received: 1
Number of tenders received from SMEs: 0
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 1
Number of tenders received by electronic means: 1
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Origin Amenity Solutions
Newbridge Industrial Estate, Midlothian
Edinburgh
EH28 8PJ
Country
United Kingdom
NUTS code
- UK - United Kingdom
The contractor is an SME
No
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £44,730.50
Section five. Award of contract
Lot No
2
Title
Supply and Delivery of Fertilisers
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
24 March 2023
five.2.2) Information about tenders
Number of tenders received: 2
Number of tenders received from SMEs: 0
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 2
Number of tenders received by electronic means: 2
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Richard Aitken Seedsmen Ltd
20 Robert Drive
Glasgow
G51 3HE
Country
United Kingdom
NUTS code
- UK - United Kingdom
The contractor is an SME
No
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £94,190.93
Section five. Award of contract
Lot No
3
Title
Supply and Delivery of Fungicides
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
24 March 2023
five.2.2) Information about tenders
Number of tenders received: 3
Number of tenders received from SMEs: 0
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 3
Number of tenders received by electronic means: 3
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Origin Amenity Solutions
Newbridge Industrial Estate, Midlothian
Edinburgh
EH28 8PJ
Country
United Kingdom
NUTS code
- UK - United Kingdom
The contractor is an SME
No
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £12,572
Section five. Award of contract
Lot No
4
Title
Supply and Delivery of Turf (including Specialist Turf)
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
24 March 2023
five.2.2) Information about tenders
Number of tenders received: 1
Number of tenders received from SMEs: 0
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 1
Number of tenders received by electronic means: 1
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Origin Amenity Solutions
Newbridge Industrial Estate, Midlothian
Edinburgh
EH28 8PJ
Country
United Kingdom
NUTS code
- UK - United Kingdom
The contractor is an SME
No
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £27,650
Section five. Award of contract
Lot No
5
Title
Supply and Delivery of Grass Seed
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
24 March 2023
five.2.2) Information about tenders
Number of tenders received: 5
Number of tenders received from SMEs: 0
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 5
Number of tenders received by electronic means: 5
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Origin Amenity Solutions
Newbridge Industrial Estate, Midlothian
Edinburgh
EH28 8PJ
Country
United Kingdom
NUTS code
- UK - United Kingdom
The contractor is an SME
No
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £62,979.75
Section five. Award of contract
Lot No
6
Title
Supply and Delivery of Pitch Liner
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
24 March 2023
five.2.2) Information about tenders
Number of tenders received: 5
Number of tenders received from SMEs: 0
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 5
Number of tenders received by electronic means: 5
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Origin Amenity Solutions
Newbridge Industrial Estate, Midlothian
Edinburgh
EH28 8PJ
Country
United Kingdom
NUTS code
- UK - United Kingdom
The contractor is an SME
No
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £42,600
Section five. Award of contract
Lot No
7
Title
Supply and Delivery of Top Dressing
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
24 March 2023
five.2.2) Information about tenders
Number of tenders received: 4
Number of tenders received from SMEs: 0
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 4
Number of tenders received by electronic means: 4
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Origin Amenity Solutions
Newbridge Industrial Estate, Midlothian
Edinburgh
EH28 8PJ
Country
United Kingdom
NUTS code
- UK - United Kingdom
The contractor is an SME
No
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £216,680
Section five. Award of contract
Lot No
8
Title
Supply and Delivery of Bunker Sand
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
24 March 2023
five.2.2) Information about tenders
Number of tenders received: 2
Number of tenders received from SMEs: 0
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 2
Number of tenders received by electronic means: 2
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Origin Amenity Solutions
Newbridge Industrial Estate, Midlothian
Edinburgh
EH28 8PJ
Country
United Kingdom
NUTS code
- UK - United Kingdom
The contractor is an SME
No
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £31,800
Section five. Award of contract
Lot No
9
Title
Supply and Delivery of Bark Products
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
24 March 2023
five.2.2) Information about tenders
Number of tenders received: 2
Number of tenders received from SMEs: 0
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 2
Number of tenders received by electronic means: 2
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Richard Aitken Seedsmen Ltd
20 Robert Drive
Glasgow
G51 3HE
Country
United Kingdom
NUTS code
- UK - United Kingdom
The contractor is an SME
No
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £88,600
Section six. Complementary information
six.3) Additional information
SPD Question 4D.1 Quality Assurance Schemes
Quality Assurance It is a mandatory requirement of this tender that successful bidders hold the following quality standard/accreditation:
ISO 90001:2015 Quality Management System (or equivalent)
Successful bidders were required to provide evidence of the above certification in the Additional Attachment area of the Qualification envelope. Bidders were required to confirm whether or not they can evidence this requirement by selecting Yes or No from the options list provided. Please refer to the attached Quality Assurance Requirements document for further details.
SPD Question 4D.2 Environmental Management Standards
“It is a mandatory requirement of this tender that bidders hold the following environmental standard/accreditation:
ISO 140001:2015 Environmental Management System (or equivalent)
Bidders were required to confirm whether or not they can evidence this requirement by selecting Yes or No from the options list provided and upload evidence of the above certification in the Additional Attachment area of the Qualification envelope. Please refer to the attached Environmental Management Requirements document for further details.”
Declarations and Certificates
In an open tendering procedure prior to any award being made the successful bidder was required to provide the undernoted certificates, declarations and/or completed questionnaires to evidence their compliance with the relevant questions within the Qualification Envelope.
SPD Question 2D.1 Prompt Payment Certificate
Declaration Section *Form of Tender
SPD Question 3D.11 Non-Collusion Certificate
SPD Question 4C.6 Goods Vehicle Operator’s Licence Declaration
SPD Question 4B.5.1 Insurance Certificates
SPD Question 3A.6 Modern Slavery Act 2015 Declaration
*The ‘Form of Offer to Tender’ was required to be completed and uploaded within the relevant question in the Commercial Envelope.
In the case of an open tender, the other Declarations listed above were not required to be uploaded and submitted with the bid but will instead be requested by the Council following the conclusion of the evaluation of the Qualification, Technical and Commercial Envelopes and prior to the award of the tender.
(SC Ref:729480)
six.4) Procedures for review
six.4.1) Review body
Hamilton Sheriff Court
Sheriff Court House, 4 Beckford Street
Hamilton
ML3 0BT
hamiltoncivl@scotcourts.gov.uk
Telephone
+44 1698282957
Country
United Kingdom
Internet address
six.4.3) Review procedure
Precise information on deadline(s) for review procedures
Court of Session
Parliament House
Parliament Square
Edinburgh
EH1 1RQ
+44 1312252595