- Scope of the procurement
- Lot 1. Repair of Charge Air Coolers
- Lot 2. Provision of Output specifications relating to Charge Air Coolers
- Lot 3. Repair of Heating Ventilation & Air Conditioning Units (HVAC)
- Lot 4. Provision of Output specifications relating to Heating Ventilation & Air Conditioning Units (HVAC)
Section one: Contracting authority/entity
one.1) Name, addresses and contact point(s)
Ministry of Defence
Babcock Land Defence Limited, Building B15, MOD Donnington
Telford
TF2 8JT
For the attention of
Edwards Adrian
Email(s)
adrian.edwards2@babcockinternational.com
Country
United Kingdom
Internet address(es)
General address of the contracting authority/entity
Further information
Further information can be obtained from the above mentioned contact point(s)
Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from
The above-mentioned contact point(s)
Tenders or requests to participate must be sent to
The above-mentioned contact point(s)
one.2) Type of the contracting authority
Ministry or any other national or federal authority, including their regional or local subdivisions
one.3) Main activity
Defence
Section two: Object of the contract
two.1) Description
two.1.1) Title attributed to the contract by the contracting authority
The Repair of Various HVAC Units, Charge Air Coolers and Associated Items including the Provision of Output Specifications
two.1.2) Type of contract and location of works, place of delivery or of performance
Services
Service category No 1: Maintenance and repair services
NUTS code
- UKG21 - Telford and Wrekin
two.1.3) Information on framework agreement
The notice involves the establishment of a framework agreement
Duration of the framework agreement
Duration in years: 7
Estimated total value of purchases for the entire duration of the framework agreement
Estimated value excluding VAT:
Range: between £2,200,000 and £4,100,000
two.1.5) Short description of the contract or purchase(s)
Babcock Land Defence Limited, acting as agent for the UK Ministry of Defence, intends to place a seven (7) year contract for the Repair of Various HVAC Units, Charge Air Coolers and Associated Items including the Provision of Output Specifications.
The MoD are driving to improve the quality of equipment and platform data they hold. For this contract, we are asking industry to develop output specifications for the NSN’s contained within this requirement.
An output specification is a qualitative specification, detailing the NSN’s high-level functional and physical performance characteristics, test and inspection criteria and permissible tolerances following in-depth repair activities. An Output Specification is not to be construed as a repair specification; which would detail how the Contractor Deliverable is to be repaired.
For further detail, please see the slide pack attached to the PQQ.
Prospective contractors are required to hold Quality Management System certification to ISO 9001:2015 or suitable alternative, with the appropriate scope to deliver contract requirements, issued by a Nationally Accredited Certification Body. You will be required to provide a copy of the certificate(s) as directed by any Dynamic Pre-Qualification Questionnaire (DPQQ) or Invitation to Tender (ITT) associated with this Notice, and in any event, the winning supplier will be required to provide it for review prior to contract award.
two.1.6) Common procurement vocabulary (CPV)
- 50600000 - Repair and maintenance services of security and defence materials
two.1.7) Information about subcontracting
The tenderer has to indicate in the tender any share of the contract it may intend to subcontract to third parties and any proposed subcontractor, as well as the subject-matter of the subcontracts for which they are proposed
The tenderer has to indicate any change occurring at the level of subcontractors during the execution of the contract
The contracting authority/entity may oblige the successful tenderer to award all or certain subcontracts
The successful tenderer is obliged to specify which part or parts of the contract it intends to subcontract beyond the required percentage and to indicate the subcontractors already identified
two.1.8) Lots
This contract is divided into lots: Yes
Tenders may be submitted for one or more lots
two.2) Quantity or scope of the contract
two.2.1) Total quantity or scope
Babcock Land Defence Ltd, acting as agent to the UK Ministry of Defence, has a potential requirement to place a seven (7) year Framework Agreement for the Repair of Various HVAC Units, Charge Air Coolers and Associated Items including the Provision of Output Specifications.
This requirement will be separated into 4 Lots.
Lots 1 and 2 pertain to the repair and provision of output specifications for Charge Air Coolers, including, but not limited to, the following NSNs:
2815995751140 Charge Air Cooler
2930998263027 Charge Air Cooler
Lots 3 and 4 pertain to the repair and provision of output specifications for Heating Ventilation & Air Conditioning (HVAC) units, including, but not limited to, the following NSNs:
2590995175561 Evaporator
4130998648352 Evaporator
4130994796494 Condenser
4130998716257 Evaporator
4130992198284 Evaporator
4130995990954 Evaporator
2590996379860 Evaporator
4130997260433 Condenser
The Authority reserves the right to add associated items to the contract during its lifetime.
Estimated value excluding VAT:
Range: between £2,200,000 and £4,100,000
Information about lots
Lot No
1
Lot title
Repair of Charge Air Coolers
1) Short description
Repair of Charge Air Coolers
2) Common procurement vocabulary (CPV)
- 50600000 - Repair and maintenance services of security and defence materials
3) Quantity or scope
Repair of Charge Air Coolers including, but not limited to, the following NSNs:
2815995751140 Charge Air Cooler
2930998263027 Charge Air Cooler
The Authority reserves the right to add associated items to the contract during its lifetime.
Estimated value excluding VAT
Range: between £1,500,000 and £3,000,000
4) Indication about different date for duration of contract or starting/completion
Duration in months: 84 (from the award of the contract)
Lot No
2
Lot title
Provision of Output specifications relating to Charge Air Coolers
1) Short description
Provision of Output specifications relating to Charge Air Coolers
2) Common procurement vocabulary (CPV)
- 50600000 - Repair and maintenance services of security and defence materials
3) Quantity or scope
Provision of Output specifications relating to Charge Air Coolers including, but not limited to, the following NSNs:
2815995751140 Charge Air Cooler
2930998263027 Charge Air Cooler
The Authority reserves the right to add associated items to the contract during its lifetime.
The MoD are driving to improve the quality of equipment and platform data they hold. For this contract, we are asking industry to develop output specifications for the NSNs repaired.
An output specification is a qualitative specification, detailing the NSN’s high-level functional and physical performance characteristics, test and inspection criteria and permissible tolerances following in-depth repair activities.
It is not the same as a repair specification, which would detail all steps taken for repair.
For further detail, please see the slide pack attached to this contract notice/PQQ.
Estimated value excluding VAT
Range: between £1 and £50,000
4) Indication about different date for duration of contract or starting/completion
Duration in months: 84 (from the award of the contract)
Lot No
3
Lot title
Repair of Heating Ventilation & Air Conditioning Units (HVAC)
1) Short description
Repair of Heating Ventilation & Air Conditioning Units (HVAC)
2) Common procurement vocabulary (CPV)
- 50600000 - Repair and maintenance services of security and defence materials
3) Quantity or scope
Repair of Heating Ventilation & Air Conditioning Units (HVAC) including, but not limited to, the following NSNs:
2590995175561 Evaporator
4130998648352 Evaporator
4130994796494 Condenser
4130998716257 Evaporator
4130992198284 Evaporator
4130995990954 Evaporator
2590996379860 Evaporator
4130997260433 Condenser
The Authority reserves the right to add associated items to the contract during its lifetime.
Estimated value excluding VAT
Range: between £480,000 and £1,000,000
4) Indication about different date for duration of contract or starting/completion
Duration in months: 84 (from the award of the contract)
Lot No
4
Lot title
Provision of Output specifications relating to Heating Ventilation & Air Conditioning Units (HVAC)
1) Short description
Provision of Output specifications relating to Heating Ventilation & Air Conditioning Units (HVAC)
2) Common procurement vocabulary (CPV)
- 50600000 - Repair and maintenance services of security and defence materials
3) Quantity or scope
Provision of Output specifications relating to Heating Ventilation & Air Conditioning Units (HVAC) including, but not limited to, the following NSNs:
2590995175561 Evaporator
4130998648352 Evaporator
4130994796494 Condenser
4130998716257 Evaporator
4130992198284 Evaporator
4130995990954 Evaporator
2590996379860 Evaporator
4130997260433 Condenser
The Authority reserves the right to add associated items to the contract during its lifetime.
The MoD are driving to improve the quality of equipment and platform data they hold. For this contract, we are asking industry to develop output specifications for the NSN’s contained within this requirement.
An output specification is a qualitative specification, detailing the NSN’s high-level functional and physical performance characteristics, test and inspection criteria and permissible tolerances following in-depth repair activities.
An Output Specification is not to be construed as a repair specification; which would detail how the Contractor Deliverable is to be Repaired.
For further detail, please see the slide pack attached to this contract notice/PQQ.
Estimated value excluding VAT
Range: between £1 and £50,000
4) Indication about different date for duration of contract or starting/completion
Duration in months: 84 (from the award of the contract)
Section three. Legal, economic, financial and technical information
three.1) Conditions relating to the contract
three.1.4) Other particular conditions to which the performance of the contract is subject, in particular with regard to security of supply and security of information
Delivery performance
three.2) Conditions for participation
three.2.1) Personal situation
Criteria regarding the personal situation of economic operators (that may lead to their exclusion) including requirements relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements are met: Suppliers Instructions How to Express Interest in this Tender:
1. Register your company on the eSourcing portal (this is only required once)
- Browse to the eSourcing Portal
- Click the “Click here to register” link
- Accept the terms and conditions and click “continue”
- Enter your correct business and user details
- Note the username you chose and click “Save” when complete
- You will shortly receive an email with your unique password (please keep this secure)
2. Express an Interest in the tender
- Login to the portal with the username/password
- Click the "PQQs Open to All Suppliers" link. (These are Pre-Qualification Questionnaires open to any registered supplier)
- Click on the relevant PQQ to access the content.
- Click the “Express Interest” button in the “Actions” box on the left-hand side of the page.
- This will move the PQQ into your “My PQQs” page. (This is a secure area reserved for your projects only)
- Click on the PQQ code, you can now access any attachments by clicking the “Settings and Buyer Attachments” in the “Actions” box
3. Responding to the tender
- You can now choose to “Reply” or “Reject” (please give a reason if rejecting)
- You can now use the ‘Messages’ function to communicate with the buyer and seek any clarification
- Note the deadline for completion, then follow the onscreen instructions to complete the PQQ
- There may be a mixture of online & offline actions for you to perform (there is detailed online help available)
If you require any further assistance please consult the online help, or contact the help desk.
Criteria regarding the personal situation of subcontractors (that may lead to their rejection) including requirements relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements are met: Suppliers Instructions How to Express Interest in this Tender:
1. Register your company on the eSourcing portal (this is only required once)
- Browse to the eSourcing Portal
- Click the “Click here to register” link
- Accept the terms and conditions and click “continue”
- Enter your correct business and user details
- Note the username you chose and click “Save” when complete
- You will shortly receive an email with your unique password (please keep this secure)
2. Express an Interest in the tender
- Login to the portal with the username/password
- Click the "PQQs Open to All Suppliers" link. (These are Pre-Qualification Questionnaires open to any registered supplier)
- Click on the relevant PQQ to access the content.
- Click the “Express Interest” button in the “Actions” box on the left-hand side of the page.
- This will move the PQQ into your “My PQQs” page. (This is a secure area reserved for your projects only)
- Click on the PQQ code, you can now access any attachments by clicking the “Settings and Buyer Attachments” in the “Actions” box
3. Responding to the tender
- You can now choose to “Reply” or “Reject” (please give a reason if rejecting)
- You can now use the ‘Messages’ function to communicate with the buyer and seek any clarification
- Note the deadline for completion, then follow the onscreen instructions to complete the PQQ
- There may be a mixture of online & offline actions for you to perform (there is detailed online help available)
If you require any further assistance please consult the online help, or contact the help desk.
Section four: Procedure
four.1) Type of procedure
four.1.1) Type of procedure
Restricted
four.1.3) Reduction of the number of operators during the negotiation or dialogue
Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated: yes
four.2) Award criteria
four.2.1) Award criteria
The most economically advantageous tender in terms of the criteria stated below
1. Pricing. Weighting 45
2. Technical. Weighting 45
3. Social Value. Weighting 10
four.2.2) Information about electronic auction
An electronic auction has been used: no
four.3) Administrative information
four.3.1) File reference number attributed by the contracting authority
IRM20/7538
four.3.2) Previous publication(s) concerning the same contract
no
four.3.3) Conditions for obtaining specifications and additional documents or descriptive document
Time limit for receipt of requests for documents or for accessing documents: 5 July 2021 - 6:00pm
four.3.4) Time limit for receipt of tenders or requests to participate
5 July 2021
four.3.6) Language(s) in which tenders or requests to participate may be drawn up
English
Section six: Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.2) Information about European Union funds
The contract is related to a project and/or programme financed by European Union funds: No
six.3) Additional information
The Contracting Authority intends to use an e-Tendering system in this procurement exercise, please visit www.contracts.mod.uk for full details and to register your interest in this procurement.
six.4) Procedures for appeal
six.4.1) Body responsible for appeal procedures
Babcock Land Defence Limited
Building B15, MOD Donnington
Telford
TF2 8JT
Email(s)
Adrian.Edwards2@babcockinternational.com
Country
United Kingdom