Tender

SPECIALIST MAINTENANCE AND REPAIRS FRAMEWORK

• Aberdeen City Council

F02: Contract notice

Notice identifier: 2022/S 000-012510

Procurement identifier (OCID): ocds-h6vhtk-03377c

Published 13 May 2022, 2:59pm

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Section I: Contracting authority

I.1) Name and addresses

Aberdeen City Council

Woodhill House, Westburn Road

Aberdeen

AB16 5GB

Contact

Derek Stephen

Email

destephen@aberdeencity.gov.uk

Telephone

+44 01224489360

Country

United Kingdom

NUTS code

UKM50 - Aberdeen City and Aberdeenshire

Internet address(es)

Main address

http://www.aberdeencity.gov.uk

Buyer's address

https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00231

I.3) Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at

www.publiccontractsscotland.gov.uk

Additional information can be obtained from the above-mentioned address

Tenders or requests to participate must be submitted electronically via

www.publiccontractsscotland.gov.uk

I.4) Type of the contracting authority

Regional or local authority

I.5) Main activity

Housing and community amenities

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Section II: Object

II.1) Scope of the procurement

II.1.1) Title

SPECIALIST MAINTENANCE AND REPAIRS FRAMEWORK

II.1.2) Main CPV code

• 50710000 - Repair and maintenance services of electrical and mechanical building installations

II.1.3) Type of contract

Services

II.1.4) Short description

The Services are for maintenance and repairs of a specialised nature to housing properties and public buildings across numerous disciplines.

Many repairs are small scale, high repeat jobs although medium to larger scale repairs may also be required.

The Framework is divided into 30Nr Lots with the services being required to public buildings and housing properties owned or managed by the Council.

There are over 500 public buildings e.g., schools, libraries, museums, staff offices, warehouses etc and approximately 22,500 housing properties e.g. single/low rise and multi-storey properties covered by the framework.

II.1.5) Estimated total value

Value excluding VAT: £3,787,000

II.1.6) Information about lots

This contract is divided into lots: Yes

Tenders may be submitted for all lots

II.2) Description

II.2.1) Title

Automated Tap Maintenance and Repairs

Lot No

1

II.2.2) Additional CPV code(s)

• 50710000 - Repair and maintenance services of electrical and mechanical building installations
• 50000000 - Repair and maintenance services

II.2.3) Place of performance

NUTS codes

• UKM50 - Aberdeen City and Aberdeenshire

Main site or place of performance

Aberdeen City.

II.2.4) Description of the procurement

The services include routine servicing and call out repairs to automated taps, tap heating vessels, pipework, controls, cabling and all associated ancillaries within public buildings and housing properties owned or managed by the Council.

II.2.5) Award criteria

Quality criterion - Name: Quality / Weighting: 20

Price - Weighting: 80

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months

12

This contract is subject to renewal

Yes

Description of renewals

3 x 1 year extensions.

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union Funds

The procurement is related to a project and/or programme financed by European Union funds: No

II.2) Description

II.2.1) Title

House Cleaning / Communal Cleaning

Lot No

2

II.2.2) Additional CPV code(s)

• 90900000 - Cleaning and sanitation services
• 50000000 - Repair and maintenance services

II.2.3) Place of performance

NUTS codes

• UKM50 - Aberdeen City and Aberdeenshire

Main site or place of performance

Aberdeen City.

II.2.4) Description of the procurement

The services include the cleaning of all surfaces, appliances, fittings and fixings within vacated housing properties. The services also include the cleaning of all surfaces, fittings and fixtures to communal areas within housing properties owned or managed by the Council.

II.2.5) Award criteria

Quality criterion - Name: Quality / Weighting: 20

Price - Weighting: 80

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months

12

This contract is subject to renewal

Yes

Description of renewals

3 x 1 year extensions.

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union Funds

The procurement is related to a project and/or programme financed by European Union funds: No

II.2) Description

II.2.1) Title

House Clearance (Furniture / carpets / white goods)

Lot No

3

II.2.2) Additional CPV code(s)

• 90000000 - Sewage, refuse, cleaning and environmental services

II.2.3) Place of performance

NUTS codes

• UKM50 - Aberdeen City and Aberdeenshire

Main site or place of performance

Aberdeen City.

II.2.4) Description of the procurement

The services include the removal of all household items left within vacated housing properties owned or managed by the Council. Items include but are not exclusive to furniture, floor coverings, curtains, blinds, clothing, electrical appliances, rubbish and all other loose items. The services also include needle sweeps and the transfer of items to a suitable waste disposal facility.

II.2.5) Award criteria

Quality criterion - Name: Quality / Weighting: 20

Price - Weighting: 80

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months

12

This contract is subject to renewal

Yes

Description of renewals

3 x 1 year extensions.

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union Funds

The procurement is related to a project and/or programme financed by European Union funds: No

II.2) Description

II.2.1) Title

Commercial White Goods/ Catering Equipment Maintenance and Repairs

Lot No

4

II.2.2) Additional CPV code(s)

• 50883000 - Repair and maintenance services of catering equipment
• 50000000 - Repair and maintenance services

II.2.3) Place of performance

NUTS codes

• UKM50 - Aberdeen City and Aberdeenshire

Main site or place of performance

Aberdeen City.

II.2.4) Description of the procurement

The services include routine servicing and call out repairs to catering equipment and all associated items within public buildings housing properties owned or managed by the Council e.g. schools, sheltered housing properties, housing offices etc.

II.2.5) Award criteria

Quality criterion - Name: Quality / Weighting: 20

Price - Weighting: 80

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months

12

This contract is subject to renewal

Yes

Description of renewals

3 x 1 year extensions.

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union Funds

The procurement is related to a project and/or programme financed by European Union funds: No

II.2) Description

II.2.1) Title

Communal Laundry Equipment

Lot No

5

II.2.2) Additional CPV code(s)

• 51543400 - Installation services of laundry washing, dry-cleaning and drying machines
• 50000000 - Repair and maintenance services

II.2.3) Place of performance

NUTS codes

• UKM50 - Aberdeen City and Aberdeenshire

Main site or place of performance

Aberdeen City.

II.2.4) Description of the procurement

The services include routine servicing and call out repairs to Laundry Equipment and all associated items within public buildings and housing properties owned or managed by the Council e.g. sheltered housing properties etc.

II.2.5) Award criteria

Quality criterion - Name: Quality / Weighting: 20

Price - Weighting: 80

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months

12

This contract is subject to renewal

Yes

Description of renewals

3 x 1 year extensions.

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union Funds

The procurement is related to a project and/or programme financed by European Union funds: No

II.2) Description

II.2.1) Title

Fire Alarm Testing, Maintenance and Repairs

Lot No

8

II.2.2) Additional CPV code(s)

• 31625200 - Fire-alarm systems
• 50000000 - Repair and maintenance services

II.2.3) Place of performance

NUTS codes

• UKM50 - Aberdeen City and Aberdeenshire

Main site or place of performance

Aberdeen City.

II.2.4) Description of the procurement

The services include the routine inspection, testing and call out repairs to fire alarm/smoke detector systems, including a series of break glass units, fire sound units, smoke units, heat detector units, fire control/indicator panels, all cabling and all associated equipment within public buildings and housing properties owned or managed by the Council. The current testing regime is for weekly tests, quarterly tests and annual tests.

The services also include the routine inspection and testing of sprinkler system equipment, pipework, controls, cabling and all associated equipment.

The services also include the routine inspection and testing of smoke vent equipment, ductwork, controls, cabling and all associated equipment.

The services also include the resetting of activated fire alarms, this must be done at any location in Aberdeen City within 30 minutes after fire alarm activation.

II.2.5) Award criteria

Quality criterion - Name: Quality / Weighting: 20

Price - Weighting: 80

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months

12

This contract is subject to renewal

Yes

Description of renewals

3 x 1 year extensions.

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union Funds

The procurement is related to a project and/or programme financed by European Union funds: No

II.2) Description

II.2.1) Title

Intruder Alarms Maintenance and Repairs

Lot No

10

II.2.2) Additional CPV code(s)

• 31625300 - Burglar-alarm systems
• 50000000 - Repair and maintenance services

II.2.3) Place of performance

NUTS codes

• UKM50 - Aberdeen City and Aberdeenshire

Main site or place of performance

Aberdeen City.

II.2.4) Description of the procurement

The services include servicing, maintenance and call out repairs to intruder alarm systems in public buildings and housing properties owned or managed by the Council.

The systems include alarm points, contactors, detectors, control panels, cabling and all associated equipment.

II.2.5) Award criteria

Quality criterion - Name: Quality / Weighting: 20

Price - Weighting: 80

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months

12

This contract is subject to renewal

Yes

Description of renewals

3 x 1 year extensions.

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union Funds

The procurement is related to a project and/or programme financed by European Union funds: No

II.2) Description

II.2.1) Title

Aerials and Satellite Dish Maintenance and Repairs

Lot No

11

II.2.2) Additional CPV code(s)

• 32324310 - Satellite antennas
• 32324400 - Television aerials
• 50000000 - Repair and maintenance services

II.2.3) Place of performance

NUTS codes

• UKM50 - Aberdeen City and Aberdeenshire

Main site or place of performance

Aberdeen City.

II.2.4) Description of the procurement

The works include a response maintenance and call out repairs service for digital reception systems within public buildings and housing properties owned or managed by the Council.

The systems include IRS communal aerial systems, Satellite Dishes, all associated cabling, connections, containment, boxes, outlet plates, control equipment, adaptors, 3m fly leads etc.

II.2.5) Award criteria

Quality criterion - Name: Quality / Weighting: 20

Price - Weighting: 80

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months

12

This contract is subject to renewal

Yes

Description of renewals

3 x 1 year extensions.

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union Funds

The procurement is related to a project and/or programme financed by European Union funds: No

II.2) Description

II.2.1) Title

Lightning Protection Maintenance and Repairs

Lot No

12

II.2.2) Additional CPV code(s)

• 45312310 - Lightning-protection works
• 50000000 - Repair and maintenance services

II.2.3) Place of performance

NUTS codes

• UKM50 - Aberdeen City and Aberdeenshire

Main site or place of performance

Aberdeen City.

II.2.4) Description of the procurement

The services include an annual testing and repairs service to high level lightning protection systems to public buildings and housing properties owned or managed by the Council.

The annual service also includes a reporting requirement where results and any required repairs are documented. This information may form part of the information included in a further mini-competition tender documents.

The systems include the following:

Lightning downconductor tapes and all component parts.

Earth Rods and all component parts.

Lightning Inspection pits and all component parts.

Roof ring circuits and all component parts.

All fixings and all connections to complete system.

All other components of the complete Lightning Protection system.

All related electrical work.

All related builder's work.

II.2.5) Award criteria

Quality criterion - Name: Quality / Weighting: 20

Price - Weighting: 80

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months

12

This contract is subject to renewal

Yes

Description of renewals

3 x 1 year extensions.

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union Funds

The procurement is related to a project and/or programme financed by European Union funds: No

II.2) Description

II.2.1) Title

Fire Fighting Equipment Maintenance and Repairs

Lot No

13

II.2.2) Additional CPV code(s)

• 50413200 - Repair and maintenance services of firefighting equipment
• 50000000 - Repair and maintenance services

II.2.3) Place of performance

NUTS codes

• UKM50 - Aberdeen City and Aberdeenshire

Main site or place of performance

Aberdeen City.

II.2.4) Description of the procurement

The services include the routine inspection and testing of a fire-fighting appliances within public buildings and housing properties owned or managed by the Council.

The appliances include but are not exclusive to fire hose reels, fire hydrants, fire extinguishers and fire blankets etc.

II.2.5) Award criteria

Quality criterion - Name: Quality / Weighting: 20

Price - Weighting: 80

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months

12

This contract is subject to renewal

Yes

Description of renewals

3 x 1 year extensions.

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union Funds

The procurement is related to a project and/or programme financed by European Union funds: No

II.2) Description

II.2.1) Title

Floorcoverings

Lot No

14

II.2.2) Additional CPV code(s)

• 45432100 - Floor laying and covering work
• 50000000 - Repair and maintenance services

II.2.3) Place of performance

NUTS codes

• UKM50 - Aberdeen City and Aberdeenshire

Main site or place of performance

Aberdeen City.

II.2.4) Description of the procurement

The services include the removal and installation of floor coverings to public buildings and housing properties owned or managed by the Council.

The services may include carpets, sheet flooring, thresholds, stair treads/risers and all associated fittings/fixings. The services may be for large scale renewals or minor repairs.

II.2.5) Award criteria

Quality criterion - Name: Quality / Weighting: 20

Price - Weighting: 80

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months

12

This contract is subject to renewal

Yes

Description of renewals

3 x 1 year extensions.

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union Funds

The procurement is related to a project and/or programme financed by European Union funds: No

II.2) Description

II.2.1) Title

Grease Traps / Canopies Maintenance and Repairs

Lot No

15

II.2.2) Additional CPV code(s)

• 39714000 - Ventilating or recycling hoods
• 50000000 - Repair and maintenance services

II.2.3) Place of performance

NUTS codes

• UKM50 - Aberdeen City and Aberdeenshire

Main site or place of performance

Aberdeen City.

II.2.4) Description of the procurement

The services include the routine inspection, maintenance, cleaning and call out repairs to grease traps, canopies and associated appliances within the kitchen areas of public buildings e.g. schools, libraries, offices, sports centres etc and housing properties owned or managed by the Council.

II.2.5) Award criteria

Quality criterion - Name: Quality / Weighting: 20

Price - Weighting: 80

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months

12

This contract is subject to renewal

Yes

Description of renewals

3 x 1 year extensions.

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union Funds

The procurement is related to a project and/or programme financed by European Union funds: No

II.2) Description

II.2.1) Title

Locksmith Works locksmith

Lot No

17

II.2.2) Additional CPV code(s)

• 98395000 - Locksmith services
• 50000000 - Repair and maintenance services

II.2.3) Place of performance

NUTS codes

• UKM50 - Aberdeen City and Aberdeenshire

Main site or place of performance

Aberdeen City.

II.2.4) Description of the procurement

The services include a maintenance and call out repair service for door locks and all associated door gear within public buildings and housing properties owned or managed by the Council.

II.2.5) Award criteria

Quality criterion - Name: Quality / Weighting: 20

Price - Weighting: 80

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months

12

This contract is subject to renewal

Yes

Description of renewals

3 x 1 year extensions.

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union Funds

The procurement is related to a project and/or programme financed by European Union funds: No

II.2) Description

II.2.1) Title

Mobile Manned Hoist

Lot No

18

II.2.2) Additional CPV code(s)

• 34952000 - Hydraulic-platforms hoists
• 50000000 - Repair and maintenance services

II.2.3) Place of performance

NUTS codes

• UKM50 - Aberdeen City and Aberdeenshire

Main site or place of performance

Aberdeen City.

II.2.4) Description of the procurement

The services include the provision of a call out manned mobile hoist service in order to facilitate ad-hoc repairs to public buildings and housing properties owned or managed by the Council.

II.2.5) Award criteria

Quality criterion - Name: Quality / Weighting: 20

Price - Weighting: 80

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months

12

This contract is subject to renewal

Yes

Description of renewals

3 x 1 year extensions.

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union Funds

The procurement is related to a project and/or programme financed by European Union funds: No

II.2) Description

II.2.1) Title

High Level Inspections

Lot No

19

II.2.2) Additional CPV code(s)

• 71000000 - Architectural, construction, engineering and inspection services
• 50000000 - Repair and maintenance services

II.2.3) Place of performance

NUTS codes

• UKM50 - Aberdeen City and Aberdeenshire

Main site or place of performance

Aberdeen City.

II.2.4) Description of the procurement

The services include the provision of a high level inspection service to public buildings and housing properties owned or managed by the Council.

These works will also include providing reports on the condition of structures.

II.2.5) Award criteria

Quality criterion - Name: Quality / Weighting: 20

Price - Weighting: 80

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months

12

This contract is subject to renewal

Yes

Description of renewals

3 x 1 year extensions.

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union Funds

The procurement is related to a project and/or programme financed by European Union funds: No

II.2) Description

II.2.1) Title

PAT Testing

Lot No

20

II.2.2) Additional CPV code(s)

• 39710000 - Electrical domestic appliances
• 50000000 - Repair and maintenance services

II.2.3) Place of performance

NUTS codes

• UKM50 - Aberdeen City and Aberdeenshire

Main site or place of performance

Aberdeen City

II.2.4) Description of the procurement

The services include the provision of electrical PAT testing to all applicable electrical appliances within public buildings and housing properties owned or managed by the Council.

II.2.5) Award criteria

Quality criterion - Name: Quality / Weighting: 20

Price - Weighting: 80

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months

12

This contract is subject to renewal

Yes

Description of renewals

3 x 1 year extensions.

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union Funds

The procurement is related to a project and/or programme financed by European Union funds: No

II.2) Description

II.2.1) Title

Roller Door / Auto Door / Barriers Maintenance and Repairs

Lot No

21

II.2.2) Additional CPV code(s)

• 44115310 - Roller-type shutters
• 50000000 - Repair and maintenance services

II.2.3) Place of performance

NUTS codes

• UKM50 - Aberdeen City and Aberdeenshire

Main site or place of performance

Aberdeen City.

II.2.4) Description of the procurement

The services include the provision of a Roller Door / Auto Door / Barriers Maintenance and Repairs call out service to public buildings and housing properties owned or managed by the Council.

II.2.5) Award criteria

Quality criterion - Name: Quality / Weighting: 20

Price - Weighting: 80

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months

12

This contract is subject to renewal

Yes

Description of renewals

3 x 1 year extensions.

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union Funds

The procurement is related to a project and/or programme financed by European Union funds: No

II.2) Description

II.2.1) Title

Scaffolding

Lot No

22

II.2.2) Additional CPV code(s)

• 45262120 - Scaffolding erection work
• 50000000 - Repair and maintenance services

II.2.3) Place of performance

NUTS codes

• UKM50 - Aberdeen City and Aberdeenshire

Main site or place of performance

Aberdeen City.

II.2.4) Description of the procurement

The services to be provided under this framework are as follows:

The supply, erection, dismantle and removal of scaffolding to public buildings and housing properties owned or managed by the Council.

The types of scaffolding required are:

a) Chimney scaffold - gable, hipped and centre locations.

b) Independent scaffold - fully boarded and top lift boarded only.

c) Tower scaffold.

d) Ancillary work for the above, including, but not limited to, fan protection, hears fence protection, debris mesh net protection, roof handrails, access ladders, anchor ties etc.

e) Internal tower scaffolding.

There are approximately 40Nr scaffolds erected and dismantled each month. Many of these scaffolds are of a smaller size e.g. tower scaffolds.

II.2.5) Award criteria

Quality criterion - Name: Quality / Weighting: 20

Price - Weighting: 80

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months

12

This contract is subject to renewal

Yes

Description of renewals

3 x 1 year extensions.

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union Funds

The procurement is related to a project and/or programme financed by European Union funds: No

II.2) Description

II.2.1) Title

Suspended Ceiling Works

Lot No

24

II.2.2) Additional CPV code(s)

• 45421146 - Installation of suspended ceilings
• 50000000 - Repair and maintenance services

II.2.3) Place of performance

NUTS codes

• UKM50 - Aberdeen City and Aberdeenshire

Main site or place of performance

Aberdeen City.

II.2.4) Description of the procurement

The services include the removal of existing and installation of new complete suspended ceiling systems within properties of a varying nature. The services also include an ad hoc repair service to all components.

II.2.5) Award criteria

Quality criterion - Name: Quality / Weighting: 20

Price - Weighting: 80

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months

12

This contract is subject to renewal

Yes

Description of renewals

3 x 1 year extensions.

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union Funds

The procurement is related to a project and/or programme financed by European Union funds: No

II.2) Description

II.2.1) Title

Sanitary / Kitchen surface defect repairs

Lot No

23

II.2.2) Additional CPV code(s)

• 39141000 - Kitchen furniture and equipment
• 50000000 - Repair and maintenance services

II.2.3) Place of performance

NUTS codes

• UKM50 - Aberdeen City and Aberdeenshire

Main site or place of performance

Aberdeen City.

II.2.4) Description of the procurement

The services include the provision of a Sanitary / Kitchen surface defect repairs call out service to public buildings and housing properties owned or managed by the Council.

II.2.5) Award criteria

Quality criterion - Name: Quality / Weighting: 20

Price - Weighting: 80

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months

12

This contract is subject to renewal

Yes

Description of renewals

3 x 1 year extensions.

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union Funds

The procurement is related to a project and/or programme financed by European Union funds: No

II.2) Description

II.2.1) Title

Swimming Pool Plant Maintenance and Repairs

Lot No

25

II.2.2) Additional CPV code(s)

• 45259000 - Repair and maintenance of plant
• 50000000 - Repair and maintenance services

II.2.3) Place of performance

NUTS codes

• UKM50 - Aberdeen City and Aberdeenshire

Main site or place of performance

Aberdeen City.

II.2.4) Description of the procurement

The services include cyclical maintenance and call out repairs to all components of swimming pool plant including mechanical plant, controls and drainage systems.

II.2.5) Award criteria

Quality criterion - Name: Quality / Weighting: 20

Price - Weighting: 80

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months

12

This contract is subject to renewal

Yes

Description of renewals

3 x 1 year extensions.

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union Funds

The procurement is related to a project and/or programme financed by European Union funds: No

II.2) Description

II.2.1) Title

Workshop Tool Servicing

Lot No

26

II.2.2) Additional CPV code(s)

• 42600000 - Machine tools
• 50000000 - Repair and maintenance services

II.2.3) Place of performance

NUTS codes

• UKM50 - Aberdeen City and Aberdeenshire

Main site or place of performance

Aberdeen City.

II.2.4) Description of the procurement

The services include maintenance, servicing and repairs of all components of work shop tools including handheld tools and fixed workshop tools.

II.2.5) Award criteria

Quality criterion - Name: Quality / Weighting: 20

Price - Weighting: 80

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months

12

This contract is subject to renewal

Yes

Description of renewals

3 x 1 year extensions.

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union Funds

The procurement is related to a project and/or programme financed by European Union funds: No

II.2) Description

II.2.1) Title

Clock Maintenance and Repairs

Lot No

27

II.2.2) Additional CPV code(s)

• 50432000 - Repair and maintenance services of clocks
• 50000000 - Repair and maintenance services

II.2.3) Place of performance

NUTS codes

• UKM50 - Aberdeen City and Aberdeenshire

Main site or place of performance

Aberdeen City.

II.2.4) Description of the procurement

The services include maintenance, servicing and repairs to all components of clock mechanisms, chimes and facings at various locations in Aberdeen City.

II.2.5) Award criteria

Quality criterion - Name: Quality / Weighting: 20

Price - Weighting: 80

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months

12

This contract is subject to renewal

Yes

Description of renewals

3 x 1 year extensions.

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union Funds

The procurement is related to a project and/or programme financed by European Union funds: No

II.2) Description

II.2.1) Title

Cremator Maintenance and Repairs

Lot No

28

II.2.2) Additional CPV code(s)

• 42350000 - Cremators
• 50000000 - Repair and maintenance services

II.2.3) Place of performance

NUTS codes

• UKM50 - Aberdeen City and Aberdeenshire

Main site or place of performance

Aberdeen City.

II.2.4) Description of the procurement

The services include maintenance, servicing and repairs to all components of cremation equipment including cremators, mechanical plant, abatment, extract recycling systems, extract systems, controls and all ancillary equipment etc.

II.2.5) Award criteria

Quality criterion - Name: Quality / Weighting: 20

Price - Weighting: 80

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months

12

This contract is subject to renewal

Yes

Description of renewals

3 x 1 year extensions.

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union Funds

The procurement is related to a project and/or programme financed by European Union funds: No

II.2) Description

II.2.1) Title

Door Entry Systems Maintenance and Repairs

Lot No

29

II.2.2) Additional CPV code(s)

• 44521120 - Electronic security lock
• 50000000 - Repair and maintenance services

II.2.3) Place of performance

NUTS codes

• UKM50 - Aberdeen City and Aberdeenshire

Main site or place of performance

Aberdeen City.

II.2.4) Description of the procurement

The services include maintenance, servicing and repairs to all components of door entry systems.

II.2.5) Award criteria

Quality criterion - Name: Quality / Weighting: 20

Price - Weighting: 80

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months

12

This contract is subject to renewal

Yes

Description of renewals

3 x 1 year.

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union Funds

The procurement is related to a project and/or programme financed by European Union funds: No

II.2) Description

II.2.1) Title

Fixed Wire Testing

Lot No

30

II.2.2) Additional CPV code(s)

• 45311000 - Electrical wiring and fitting work
• 50000000 - Repair and maintenance services

II.2.3) Place of performance

NUTS codes

• UKM50 - Aberdeen City and Aberdeenshire

Main site or place of performance

Aberdeen City.

II.2.4) Description of the procurement

The services include a 5 year electrical check to Public Building properties owned by the Council. Also required is a repairs service to rectify any defects identified during the 5 year electrical checks. The checks include:

The adequacy of earthing and bonding.

The suitability of the switchgear and controlgear.

The serviceability of switches, sockets and lighting fittings.

The condition of the wiring system.

Sockets that may be used to supply portable electrical equipment for use outdoors, making sure they are protected by a suitable residual current device (RCD).

The presence of adequate identification and notices.

The extent of any wear and tear, damage or other deterioration.

Any changes in the use of the premises that have led to, or may lead to, unsafe conditions.

II.2.5) Award criteria

Quality criterion - Name: Quality / Weighting: 20

Price - Weighting: 80

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months

12

This contract is subject to renewal

Yes

Description of renewals

3 x 1 year extensions.

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union Funds

The procurement is related to a project and/or programme financed by European Union funds: No

II.2) Description

II.2.1) Title

Legionella Testing

Lot No

16

II.2.2) Additional CPV code(s)

• 45232430 - Water-treatment work
• 50000000 - Repair and maintenance services

II.2.3) Place of performance

NUTS codes

• UKM50 - Aberdeen City and Aberdeenshire

Main site or place of performance

Aberdeen City.

II.2.4) Description of the procurement

The services include the following but are not exclusive to the following:

1. Monthly Temperature checks, recording and reporting.

2. 3 monthly showerhead cleaning.

3. Annual water tank /tanks cleaning and disinfection.

4. Obtaining water samples, sending for biological analysis and reporting results.

5. Planned cyclical flushing of occasionally used outlets.

II.2.5) Award criteria

Quality criterion - Name: Quality / Weighting: 20

Price - Weighting: 80

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months

12

This contract is subject to renewal

Yes

Description of renewals

3 x 1 year extensions.

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union Funds

The procurement is related to a project and/or programme financed by European Union funds: No

II.2) Description

II.2.1) Title

Drain Clearing and Inspection drain clearing

Lot No

6

II.2.2) Additional CPV code(s)

• 90000000 - Sewage, refuse, cleaning and environmental services
• 50000000 - Repair and maintenance services

II.2.3) Place of performance

NUTS codes

• UKM50 - Aberdeen City and Aberdeenshire

Main site or place of performance

Aberdeen City.

II.2.4) Description of the procurement

The Services encompass all call out drainage clearing and ancillary works to public buildings and housing properties owned or managed by the Council.

The works may be internal or external, above or below ground.

The property types include but are not exclusive to public buildings e.g. schools, libraries, offices, sports centres etc and housing properties.

The services include and are more specifically described as:

a) Gaining access to, clearing all blockages and obstructions restoring to flow to all rain and foul drainage systems including pipes, stacks, fittings, manholes, gulleys, traps (including appliance traps); all regardless of size and type of drainage system.

b) The replacement of sections of pipework, fittings, etc. if required.

c) Insertion of access points in pipework.

d) Pumping out flooded foundations, manholes etc.

e) Laying of replacement drainage pipework and fittings externally and internally, including digging tracks, backfill and reinstatement of surfacing.

f) Breaking out collapsed and damaged manholes; replacing with brick built manholes or proprietary plastic manholes along with fill or concrete foundations; removing and replacing manhole covers.

g) Carrying out CCTV probe analysis of all rain and foul water drainage systems, providing written reports along with providing DVD disk recordings.

h) Cleaning surrounding areas, spraying of disinfectant if necessary and disposal of waste.

II.2.5) Award criteria

Quality criterion - Name: Quality / Weighting: 20

Price - Weighting: 80

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months

12

This contract is subject to renewal

Yes

Description of renewals

3 x 1 year extensions.

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union Funds

The procurement is related to a project and/or programme financed by European Union funds: No

II.2) Description

II.2.1) Title

Dry Riser Testing and Maintenance and Repairs

Lot No

7

II.2.2) Additional CPV code(s)

• 50413200 - Repair and maintenance services of firefighting equipment
• 50000000 - Repair and maintenance services

II.2.3) Place of performance

NUTS codes

• UKM50 - Aberdeen City and Aberdeenshire

Main site or place of performance

Aberdeen City.

II.2.4) Description of the procurement

The services include the routine inspection, testing and call out repairs to dry riser systems within the communal areas of multi storey housing properties along with the carrying out of all repair works required at time of testing or during a call out.

II.2.5) Award criteria

Quality criterion - Name: Quality / Weighting: 20

Price - Weighting: 80

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months

12

This contract is subject to renewal

Yes

Description of renewals

3 x 1 year extensions.

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union Funds

The procurement is related to a project and/or programme financed by European Union funds: No

II.2) Description

II.2.1) Title

CCTV Maintenance and Repairs

Lot No

9

II.2.2) Additional CPV code(s)

• 32235000 - Closed-circuit surveillance system
• 50000000 - Repair and maintenance services

II.2.3) Place of performance

NUTS codes

• UKM50 - Aberdeen City and Aberdeenshire

Main site or place of performance

Aberdeen City.

II.2.4) Description of the procurement

The Services include servicing, maintenance and call out repairs for CCTV Installations and Network Communication systems attached to public buildings and housing properties owned or managed by the Council.

The systems comprise the following equipment:

External pole mounted cameras.

External wall mounted cameras.

Internal fixed cameras.

Camera control equipment.

DVD Recorders.

Network switches.

System power supply.

Cabling.

Attached storage Netgear.

Digital/ Analogue Aerials.

Silvernet Micro Aerials.

Fibre Optic Links.

Fibre Optic Equipment and Accessories.

Coaxinet convertors.

Server Equipment.

Cabinet Equipment.

PC Equipment.

Display Monitors.

Broadband Equipment.

All system desktop and network software.

II.2.5) Award criteria

Quality criterion - Name: Quality / Weighting: 20

Price - Weighting: 80

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months

12

This contract is subject to renewal

Yes

Description of renewals

3 x 1 year extensions.

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union Funds

The procurement is related to a project and/or programme financed by European Union funds: No

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Section III. Legal, economic, financial and technical information

III.2) Conditions related to the contract

III.2.2) Contract performance conditions

Contract performance conditions are as stated in tender documents.

III.2.3) Information about staff responsible for the performance of the contract

Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

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Section IV. Procedure

IV.1) Description

IV.1.1) Type of procedure

Open procedure

IV.1.3) Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement

Framework agreement with several operators

Envisaged maximum number of participants to the framework agreement: 70

IV.1.8) Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: Yes

IV.2) Administrative information

IV.2.2) Time limit for receipt of tenders or requests to participate

Date

13 June 2022

Local time

5:00pm

IV.2.4) Languages in which tenders or requests to participate may be submitted

English

IV.2.6) Minimum time frame during which the tenderer must maintain the tender

Duration in months: 4 (from the date stated for receipt of tender)

IV.2.7) Conditions for opening of tenders

Date

13 June 2022

Local time

5:00pm

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Section VI. Complementary information

VI.1) Information about recurrence

This is a recurrent procurement: Yes

Estimated timing for further notices to be published: January 2026.

VI.2) Information about electronic workflows

Electronic ordering will be used

Electronic invoicing will be accepted

Electronic payment will be used

VI.3) Additional information

NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=693266.

The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx.

Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.

The Contracting Authority does not intend to include a sub-contract clause as part of community benefits (as per Section 25 of the Procurement Reform (Scotland) Act 2014) in this contract for the following reason:

Details of the terms and conditions for any sub-contract work is included within the tender documents.

Community benefits are included in this requirement. For more information see: https://www.gov.scot/policies/public-sector-procurement/community-benefits-in-procurement/

A summary of the expected community benefits has been provided as follows:

As contained within the tender documents.

(SC Ref:693266)

VI.4) Procedures for review

VI.4.1) Review body

Aberdeen Sheriff Court

53 Castle Street

Aberdeen

AB11 5BB

Country

United Kingdom