Scope
Reference
Grounds Maintenance Tender
Description
Contractors are invited to tender for the Grounds Maintenance Contract for Crowthorne Parish Council in Berkshire for a 4 year period from April 2025.
The sites to be maintained are:-
The Morgan Recreation Ground (including football pitch)
Circle Hill Woods
The Walter recreation Ground
THE TENDER PROCESS
Site visits
Contractors are warmly invited to attend a site tour with Council's Senior Projects, Events, Parks and Countryside Officer, Liz Turkington, and Council's Groundsman, Paul Chase, on one of the
following dates and times in order to fully understand the scope and specification of works
required:-
Tuesday 22 April 10 am - meet at bottom of car park steps in the Morgan Recreation Ground car park, Lower Broadmoor Road, Crowthorne RG45 7LA
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Thursday 24 April 10 am - meet at bottom of car park steps in the Morgan Recreation Ground car park, Lower Broadmoor Road, Crowthorne RG45 7LA
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Although pre-booking is not required it would be helpful if you could email projects@crowthorne-pc.gov.uk in advance so we know to expect you.
Free car parking is available on site and in the road bays alongside the Morgan Recreation
Ground.
The tour will commence at the Morgan Recreation Ground and contractors and Council staff will then walk to the Circle Hill and Walter Recreation Ground for the tour there.
Site tours are not a pre-requisite for participating in the tender process although contractors will be required to honour their quote if the contract is awarded to them.
Format of submission
The tenders must be submitted in line with provisions outlined in Part 5 and Appendix 1 of the CPC Financial Regulations - extracts included in this pack for ease of reference.
Council has agreed that tenders must be submitted electronically, via email, for this contract to clerk@crowthorne-pc.gov.uk clearly stating the following in the subject line 'Tender for Grounds
Maintenance Contract' and be received by 12 noon, Monday 28 April 2025.
Full specification in documents attached.
Total value (estimated)
- £15,000 excluding VAT
- £18,000 including VAT
Below the relevant threshold
Contract dates (estimated)
- 1 June 2025 to 31 March 2029
- Possible extension to 31 March 2030
- 4 years, 10 months
Description of possible extension:
If Council is happy with the service and contractor pricing at the end of the initial contract period, the contract may be extended for a year.
Main procurement category
Services
CPV classifications
- 77300000 - Horticultural services
- 92000000 - Recreational, cultural and sporting services
Contract locations
- UKC - North East (England)
- UKD - North West (England)
- UKE - Yorkshire and the Humber
- UKF - East Midlands (England)
- UKG - West Midlands (England)
- UKH - East of England
- UKI - London
- UKJ - South East (England)
- UKK - South West (England)
Participation
This procurement is reserved for
UK suppliers
Conditions of participation
The nature of this contract is for grounds maintenance in parks and open spaces in Crowthorne, Berkshire, UK. The contractor must be locally based in order to deliver these services.
Particular suitability
- Small and medium-sized enterprises (SME)
- Voluntary, community and social enterprises (VCSE)
Submission
Tender submission deadline
28 April 2025, 12:00pm
Submission address and any special instructions
Tenders must be submitted electronically via email to clerk@crowthorne-pc.gov.uk and not via the website.
https://www.crowthorne-pc.gov.uk/index.php is Crowthorne Parish Council's website.
Tenders may be submitted electronically
Yes
Award criteria
The criteria are clearly outlined in the tender pack.
Procedure
Procedure type
Below threshold - open competition
Special regime
Light touch
Documents
Associated tender documents
tender grounds contract 2025 FINAL.pdf
Tender pack for Crowthorne Parish Council's grounds maintenance works from 20205-2029
Grounds Maintenance schedule 25-26 FINAL.xlsx
Grounds maintenance schedule with full specification of works required for each site (4 tabs on Excel spreadsheet) - this document must be completed in full with costings for all elements of work and submitted with the other paperwork required to enter into the tendering process.
Contracting authority
Crowthorne Parish Council
- Public Procurement Organisation Number: PMQQ-9366-DLLX
The Morgan Centre, Wellington Road
Crowthorne
RG45 7LD
United Kingdom
Region: UKJ11 - Berkshire
Organisation type: Public authority - sub-central government