Section one: Contracting authority
one.1) Name and addresses
The City of Edinburgh Council
Waverley Court, 4 East Market Street
Edinburgh
EH8 8BG
Contact
John Youngs
Country
United Kingdom
NUTS code
UKM75 - Edinburgh, City of
Internet address(es)
Main address
Buyer's address
https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00290
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
CT1235 - Out of Hours Support and Accommodation for Patients of Lothian and Edinburgh Abstinence Programme
Reference number
CT1235
two.1.2) Main CPV code
- 85312500 - Rehabilitation services
two.1.3) Type of contract
Services
two.1.4) Short description
The City of Edinburgh Council has undertaken a procurement for a service for out of hours accommodation and care for those undertaking the Lothians and Edinburgh Abstinence Programme (LEAP) quasi-residential rehabilitation programme.
two.1.6) Information about lots
This contract is divided into lots: No
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £669,000
two.2) Description
two.2.2) Additional CPV code(s)
- 85312500 - Rehabilitation services
- 85311000 - Social work services with accommodation
two.2.3) Place of performance
NUTS codes
- UKM75 - Edinburgh, City of
two.2.4) Description of the procurement
The City of Edinburgh Council is looking for a supplier to deliver a service for out of hours accommodation and care for those undertaking the Lothians and Edinburgh Abstinence Programme (LEAP) quasi-residential rehabilitation programme.
A Prior Information Notice (PIN) was previously released to seek market engagement to test capacity and capability to help develop our procurement strategy, and obtain Expressions of Interest from organisations who would potentially bid for some or all of the requirement to extend the accommodation provided.
Only one supplier was able to deliver the service.
Background
LEAP is a treatment and rehabilitation programme for those dependent on alcohol and other drugs (including opiates, stimulants, cannabis, tranquillisers etc.) and usually lasts 3 months or longer. It is suitable for those who want to achieve a substance-free recovery.
The programme is part of the services provided by the Addiction Treatment & Recovery Care Directorate NHS and is currently delivered in partnership with the City of Edinburgh Council, with third sector partner agencies, Alcohol and Drug Partnership across the NHS Lothian Board Area.
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Form of procedure
Procedure involving negotiation
four.1.10) Identification of the national rules applicable to the procedure
Information about national procedures is available at: https://www.gov.scot/publications/scottish-procurement-policy-handbook/
four.1.11) Main features of the award procedure
Cost 50% Quality 50%
Quality: minimum quality threshold of 50%
Mandatory requirements for: a Commitment to PVG or DBS Scheme; Real Living Wage Supplier; Prompt Payment; Environmental Management Measures; Health and Safety Policy and Quality Assurance Measures.
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2023/S 000-024145
Section five. Award of contract
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
20 March 2025
five.2.2) Information about tenders
Number of tenders received: 1
Number of tenders received from SMEs: 1
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 1
Number of tenders received by electronic means: 1
five.2.3) Name and address of the contractor
Cyrenians
Norton park, 57 Albion Road
Edinburgh
EH7 5QY
Country
United Kingdom
NUTS code
- UKM75 - Edinburgh, City of
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £669,000
Section six. Complementary information
six.3) Additional information
The Council consider this opportunity to be procured under the Light Touch Regime of Public Contracts (Scotland) Regulations 2015.
As this is a Health and Social Care type contract, the Council were permitted to enter into negotiations with the Cyrenians under the Procurement Reform (Scotland) Act 2014 (“the Act”), which states that Public Sector Organisations may award without seeking offers, considering the principles of procurement where relevant.
In this instance, as there was no suitable supply market other than the incumbent provider and this contract falls within the category of contracts covered by Regulation 74 of the Public Contracts (Scotland) Regulations 2015 and is being awarded in accordance with the process set out in Regulation 33, in particular Regulation 33 (1) section (b) where the works, supplied or services can be supplied only by a particular economic operator for any of the following reasons – (ii) competition is absent for technical reasons; there is a limited supply market.
It is a mandatory requirement of this Contract that a prompt payment clause is present, which ensures payment of sub-contractors at all stages of the supply chain within 30 days and includes an obligation to provide a point of contact for sub-contractors to refer to in the case of payment difficulties.
It is a mandatory requirement that organisations pay staff who work on the council framework pay at least the real Living Wage.
(SC Ref:795015)
six.4) Procedures for review
six.4.1) Review body
Sheriff Court
Sheriff Court House, 27 Chambers Street
Edinburgh
EH1 1LB
Country
United Kingdom
six.4.3) Review procedure
Precise information on deadline(s) for review procedures
An economic operator that suffers or risks suffering loss or damage attributable to a breach of duty under Public Contracts (Scotland) Regulations 2015 may bring proceedings in the Sheriff Court or Court of Session. A claim for an ineffectiveness order must be made within 30 days of the Contract Award Notice being published in the Find a Tender Service or within 30 days of the date those who expressed an interest in or otherwise bid for the contract were informed of the conclusion of the contract or in any other case within 6 months from the date on which the contract was entered into.