Scope
Description
Citizen are looking to enter into a Framework Agreement with potentially 3 - 4 Service Providers for the supply and installation of carpets and flooring options within individual dwellings across Coventry to ensure that we receive an excellent service, which represents value for money. The number of providers is based on the quality of bids received and may be less than that stated above.
If you wish to express an interest in this project please ensure you are registered and logged into our Portal. The `Express Interest` button will only appear on the Tender Management page if you are logged in.
Applicants are advised to ensure that they do not base their submission on discussions with any other member of Citizen Staff. If you require any clarification on matters contained within the Tender Documents, you must do so via Correspondence of the Citizen E-Procurement portal. Failure to observe this requirement may result in your bid being eliminated.
Please note that in the case of tender clarifications where appropriate, answers will be circulated to all tenderers.
NB: Should you require assistance or clarification on the use of In-Tend, please contact In-Tend support on 0845 557 8079 / +44 (0) 114 407 0065.
You must upload your bid by using the `Attach Documents` button and your return must be submitted via 'Submit Return' on the Citizen E-Procurement portal before the deadline date provided in the project details. You will have the option to modify you bid up until the deadline.
Commercial tool
Establishes a framework
Total value (estimated)
- £600,000 excluding VAT
- £720,000 including VAT
Above the relevant threshold
Contract dates (estimated)
- 1 July 2025 to 1 July 2027
- Possible extension to 1 July 2029
- 4 years, 1 day
Description of possible extension:
Initial contract term of 2 years. The extensions will be a further period of 2-years, in durations to be agreed upon by Citizen and the successful bidders.
Main procurement category
Services
CPV classifications
- 39530000 - Carpets, mats and rugs
- 39531000 - Carpets
- 39531400 - Carpeting
- 44112210 - Solid flooring
- 45432113 - Parquet flooring
- 44191200 - Laminated wood
- 79931000 - Interior decorating services
Contract locations
- UKG - West Midlands (England)
Framework
Maximum number of suppliers
Unlimited
Maximum percentage fee charged to suppliers
0%
Framework operation description
Prices are determined through the submission of a Pricing Schedule. Bidders will be awarded a place on the framework based on the Price per Quality Point evaluation (PQP). This is where the total submitted cost is divided by the total weighted quality score. The best PQP is the lowest. Citizen are looking to appoint 3-4 providers, but may award less than this depending on the quality of bids received.
Award method when using the framework
Either with or without competition
Contracting authorities that may use the framework
Establishing party only
Submission
Enquiry deadline
24 April 2025, 5:00pm
Tender submission deadline
1 May 2025, 1:00pm
Submission address and any special instructions
https://in-tendhost.co.uk/citizenhousing/aspx/Home
All submissions are to be through our e-procurement portal, In-Tend, using the above link. Citizen's procurement team can be contacted on Procurement@citizenhousing.org.uk to assist with onboarding onto the portal and general portal enquiries. All tender enquires, however, must be submitted through the In-tend portal to ensure a full audit trail of communication regarding the tender, is captured.
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Award decision date (estimated)
20 May 2025
Recurring procurement
Publication date of next tender notice (estimated): 1 January 2027
Award criteria
| Name | Description | Type |
|---|---|---|
| Simple description | Bidders will be awarded a place on the framework based on Citize's Price per Quality Point (PQP) Evaluation mechanism. Here the bidders submitted cost is divided by their total scored wighted quality... |
Price |
Weighting description
Bidders will be awarded a place on the framework based on Citize's Price per Quality Point (PQP) Evaluation mechanism. Here the bidders submitted cost is divided by their total scored wighted quality points. The lower the PQP score the better. Citizen are looking to appoint 3-4 suppliers onto the framework, but may award to less depending on the quality of submissions recieved. There are 3 Pass/Fail questions and then the scored quality questions. Also required from the bidders is a completed...
Other information
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Open procedure
Justification for not publishing a preliminary market engagement notice
None carried out.
Contracting authority
Citizen Housing Group Limited
- Charity Commission (England and Wales): 8181
4040 Lakeside, Solihull Parkway, Birmingham Business Park
Birmingham
B37 7YN
United Kingdom
Region: UKG32 - Solihull
Organisation type: Public authority - sub-central government