Section one: Contracting authority
one.1) Name and addresses
2023 Cycling World Championships Ltd
C/O VisitScotland, Ocean Point One, 94 Ocean Drive
Edinburgh
EH6 6JH
sandra.maclennan@visitscotland.com
Telephone
+44 1314722222
Country
United Kingdom
NUTS code
UK - United Kingdom
Internet address(es)
Main address
Buyer's address
https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA30467
one.2) Information about joint procurement
The contract is awarded by a central purchasing body
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
www.publictendersscotland.publiccontractsscotland.gov.uk
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
www.publictendersscotland.publiccontractsscotland.gov.uk
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Other activity
Events
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Ticketing Agent - 2023 UCI Cycling World Championships
Reference number
CWC23026
two.1.2) Main CPV code
- 79952000 - Event services
two.1.3) Type of contract
Services
two.1.4) Short description
2023 UCI World Cycling Championships Limited would like to appoint a Ticketing Agent to provide the end to end service of the delivering the ticketing function for the 2023 UCI World Cycling Championships.
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 79952000 - Event services
two.2.3) Place of performance
NUTS codes
- UKM82 - Glasgow City
two.2.4) Description of the procurement
2023 World Cycling Championships Limited would like to appoint a Ticketing Agent to provide the end to end service of the delivering the ticketing function for the 2023 World Cycling Championships.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
14
This contract is subject to renewal
Yes
Description of renewals
2023 Cycling World Championships Limited may extend the period of the contract at its discretion in the event of any postponement of the Championships.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
The procurement documents include an option for 2023 Cycling World Championships Limited to also appoint the successful tenderer to provide an access control system (and related services) for relevant 2023 UCI Cycling World Championships event venues, which option may be exercised by 2023 Cycling World Championships Limited at its sole discretion.
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions
Cycling Worlds would expect tenderers to be a member of STAR (Society of Ticketing Agents)
three.1.2) Economic and financial standing
List and brief description of selection criteria
here is a minimum financial requirement of trading performance and liquidity.
As part of the evaluation we will request a copy of your accounts for the last three years.
Please refer to these statements when completing section 4B Economic and Financial Standing of the SPD (Scotland).
Minimum level(s) of standards possibly required
Tenderers must demonstrate a return on capital employed at a ratio of greater than zero. Ratio will be calculated as follows: net profit after tax divided by net assets (total assets less current liabilities).
Tenderers must demonstrate a Current Ratio of greater than 1.Current Ratio will be calculated as follows: net current assets divided by net current liabilities.
There must be no qualification or contra-indication from any evidence provided in support of the tenders economic and financial standing.
Tenderers who have been trading for less that the three years notes above must provide evidence that they are complying with the above minimum financial requirements for the period in which they have been trading.
Tenderers who do not comply with the above financial requirements but are part of a Group, can provide a Parent Guarantee if the Parent Company satisfies the financial requirements stipulated above.
Minimum Insurance Requirements
It is a requirement of this contract that bidders hold or can commit to obtain prior to the commencement of any subsequently awarded contract, the types of insurance indicated below.
Employer's Liability Insurance
The Tenderer shall have in place and maintain, throughout the period of the contract, Employer’s Liability insurance with a minimum level of cover of 5,000,000 GBP per claim.
Public Liability Insurance
The Tenderer shall have in place and maintain, throughout the period of the contract, Public Liability insurance with a minimum level of cover of 5,000,000 GBP per claim.
Product Liability Insurance
The Tenderer shall have in place and maintain, throughout the period of the contract, Product Liability insurance with a minimum level of cover of 5,000,000 GBP per claim.
Professional Indemnity Insurance
The Tenderer shall have in place and maintain, throughout the period of the contract, Professional Indemnity insurance with a minimum level of cover of 5,000,000 GBP per claim.
Tenderers that fail to meet any of the minimum requirements set out above will be excluded
three.1.3) Technical and professional ability
List and brief description of selection criteria
Tenderers must complete Question 4C1.2 (CWC23026 Schedule 4 Technical & Professional Questionnaire of the Single Procurement Document (SPD).
The Tenderers response to this section of the SPD will be assessed and scored by the Purchaser in accordance with the scoring methodology set out in the procurement documents (see section 5.2.2 of the Invitation to Tender). Please note that the Invitation to Tender can be found in the suppliers' attachment area of Public Contracts Scotland Tenders website. The section has a total available score of 100, with an available score of 33.33 attributed to each example.
2023 Cycling World Championships Limited expects that Tenderers should attain a total score of at least 64 of the available 100 points. Any Tender failing to achieve the minimum score may (at 2023 Cycling World Championships Limited's discretion) be excluded and the Tenderer will be notified accordingly. Please note that where a Tender is excluded at the selection criteria stage, the Tender will not be evaluated under the evaluation criteria stage.
Minimum level(s) of standards possibly required
Tenderers must provide 3 relevant examples of similar size or value projects, from within the last 5 years where you have delivered similar or same services for multi-sport, multi-venue events.
Relevant examples should indicate project value, project duration, brief project description and client contact details.
The named customer/ event contact provided must be prepared to provide written evidence to the Client to confirm the accuracy of the information provided.
Relevant examples should also demonstrate the experience that your company, and the skills and experience of the proposed team, possess on projects of a similar scale and nature, identifying what experience this will bring.
Your response should address as a minimum, but is not limited to the following areas:
Sports competitions incorporating multiple ticket types across multiple sessions and venues
Ticket sales campaigns
Inventory management (allocations, sales and fulfilment)
Manifest management
On site ticket office installation and management
Access Control systems
Examples must cover ticket sales volumes of circa 100,000 tickets per event.
To ensure that start-up companies have a chance to demonstrate any experience relevant to the current requirement, examples may be provided from experienced personnel that will be engaged by the Tenderer to carry out the relevant activities/services or from members of a consortium (where a consortium bid is proposed).
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
14 June 2022
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 14 (from the date stated for receipt of tender)
four.2.7) Conditions for opening of tenders
Date
14 June 2022
Local time
12:00pm
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
six.3) Additional information
Tenderers should be aware that any Contract that is awarded pursuant to this procurement will be entered into by 2023 Cycling World
Championships Limited for its own benefit and for the benefit of:
(i) Visit Scotland;
(ii) the Scottish Ministers, Glasgow City Council, UK Sport and any other public sector bodies that are involved in the planning,
organisation and/or staging of the 2023 Cycling World Championships at any time or from time to time; and
(iii) British Cycling and the Union Cycliste Internationale.
Right to extend: The Purchaser currently anticipates that Contract will be awarded for an initial period of 14 months, with a right for the Purchaser to extend that period at its discretion in the event of any postponement of the Championships.
NOTE: Suppliers can access the tender documents on Public Contracts Scotland (PCST) at
https://www.publiccontractsscotlandtenders.gov.uk
Clarification and Responses - Suppliers must submit any clarification questions through the PCST website. Please ensure that you allow Tenderers should be aware that any Contract that is awarded pursuant to this procurement will be entered into by 2023 Cycling World Championships Ltd.
The value of the contract is dependent on the volumes of ticket sales and the rates of the fees payable to the successful supplier. For information, the current estimated value of ticket sales across the Championships (based on 100% ticket sales) is in the region of 1,800,000 GBP.
NOTE: Suppliers can access the tender documents on Public Contracts Scotland (PCST) at
https://www.publiccontractsscotlandtenders.gov.uk
Clarification and Responses - Suppliers must submit any clarification questions through the PCST website. Please ensure that you allow sufficient time for uploading their submission responses to avoid any last-minute problems.
The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is 21215. For more information see:
https://www.publiccontractsscotlandtenders.gov.uk.
The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is 21215. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343
(SC Ref:691421)
six.4) Procedures for review
six.4.1) Review body
Sherriff Court
Edinburgh
Country
United Kingdom