Scope
Description
Border to Coast intends to appoint a partner organisation to support core capabilities
necessary to manage its existing infrastructure and achieve its future ICT objectives. This
includes the oversight of the existing infrastructure and provision of corporate ICT
solutions to enable Border to Coast to operate its core business using latest technologies
deployed in a modern and flexible environment. The ICT Managed Service will manage
and oversee the cloud based collaborative platform to allow Border to Coast to manage
and deliver its investment portfolio effectively and securely. This will include hardware infrastructure, communications, service support, cyber and data resilience capabilities.
Border to Coast currently operates on a single site with circa. 180 users, and has adopted
standard Microsoft 365 solutions, with additional Business Central (Finance), CRM and
Data modules deployed across the business.
Contract 3
Supplier
Contract value
- £7,000,000 excluding VAT
- £8,400,000 including VAT
Above the relevant threshold
Award decision date
8 February 2026
Date assessment summaries were sent to tenderers
11 February 2026
Standstill period
- End: 20 February 2026
- 8 working days
Earliest date the contract will be signed
15 May 2026
Contract dates (estimated)
- 15 May 2026 to 16 May 2030
- Possible extension to 16 May 2034
- 8 years, 2 days
Description of possible extension:
Border to Coast is looking for the appointed successful Tenderer to contract for a term of
4 years, with then the options to extend, subject to performance and price negotiation,
twice for 2 additional years each (resulting in a maximum possible term of 8 years).
Main procurement category
Goods
CPV classifications
- 30200000 - Computer equipment and supplies
- 48000000 - Software package and information systems
- 72000000 - IT services: consulting, software development, Internet and support
Contract locations
- UK - United Kingdom
Information about tenders
- 7 tenders received
- 3 tenders assessed in the final stage:
- 1 submitted by small and medium-sized enterprises (SME)
- 0 submitted by voluntary, community and social enterprises (VCSE)
- 1 supplier awarded contracts
- 2 suppliers unsuccessful (details included for contracts over £5 million)
Unsuccessful suppliers
Submission
Submission type
Tenders
Procedure
Procedure type
Competitive flexible procedure
Suppliers
KOCHO GROUP LIMITED
- Companies House: 04308824
- Public Procurement Organisation Number: PNRZ-4887-GTLT
2 Kingsway, 4th Floor
Cardiff, Wales
CF10 3FD
United Kingdom
Email: G-Cloud@kocho.co.uk
Website: http://www.kocho.co.uk/
Region: UKL22 - Cardiff and Vale of Glamorgan
Small or medium-sized enterprise (SME): No
Voluntary, community or social enterprise (VCSE): No
Supported employment provider: No
Public service mutual: No
Contract 3
RAZORBLUE GROUP LTD
- Companies House: 08962843
- Public Procurement Organisation Number: PHDY-8245-JLHP
Admiralty House Fudan Way
Stockton-On-Tees
TS17 6EN
United Kingdom
Website: http://www.razorblue.com
Region: UKC11 - Hartlepool and Stockton-on-Tees
Small or medium-sized enterprise (SME): Yes
Voluntary, community or social enterprise (VCSE): No
SOFTCAT PLC
- Companies House: 02174990
- Public Procurement Organisation Number: PZRT-9169-TVMT
Solar House, Fieldhouse Lane
Marlow
SL7 1LW
United Kingdom
Website: http://Softcat.com
Region: UKJ13 - Buckinghamshire CC
Small or medium-sized enterprise (SME): No
Voluntary, community or social enterprise (VCSE): No
Contracting authority
BORDER TO COAST PENSIONS PARTNERSHIP LIMITED
- Companies House: 10795539
- Public Procurement Organisation Number: PZTH-6472-NGDG
5th Floor Toronto Square
Leeds
LS1 2HJ
United Kingdom
Contact name: Procurement
Email: procurement@bordertocoast.org.uk
Website: http://www.bordertocoast.org.uk
Region: UKE42 - Leeds
Organisation type: Public authority - sub-central government