Section one: Contracting authority
one.1) Name and addresses
Department for Business & Trade
Old Admiralty Building, Admiralty Place
London
SW1A 2DY
Contact
Will Medici
MajorWorldEventsCommercial@trade.gov.uk
Country
United Kingdom
NUTS code
UK - United Kingdom
Internet address(es)
Main address
https://www.gov.uk/government/organisations/department-for-business-and-trade
one.3) Communication
Additional information can be obtained from the above-mentioned address
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at
https://uktrade.app.jaggaer.com/
one.4) Type of the contracting authority
Ministry or any other national or federal authority
one.5) Main activity
Economic and financial affairs
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
UK Pavilion at Expo 2025 Osaka - Design, Build, Maintain & Decommission (DBMD)
two.1.2) Main CPV code
- 45212600 - Pavilion construction work
two.1.3) Type of contract
Works
two.1.4) Short description
The United Kingdom (UK) is participating in Expo 2025, which runs from 13 April 2025 - 13 October 2025 and will take place in Osaka, Japan. The overarching theme of Expo 2025 is "Designing Future Society for Our Lives". Expo will welcome visitors from all over the world, allowing countries to build extraordinary pavilions and transform the host city for years to come. The UK Pavilion will be delivered with the theme of "See Things Differently - Tomorrow, Today".
His Majestys Government (HMG) will be seeking a supplier that can Design, Build, Maintain, and Decommission (DBMD) the UK Pavilion (UKP) at Expo 2025 Osaka ("Expo") - referred to as "DBMD" throughout this notice. The DBMD supplier will bear the responsibility for the end-to-end delivery of the physical UKP, taking it through the various architectural design stages, construction phases, fit-out, maintenance and repairs during the Expo-live period, and then finally decommissioning. It is for the bidding supplier to determine its preferred organisational structure for delivery of the UKP, ensuring it aligns with the regulatory requirements for construction in Japan and Expo guidelines. However, the bidding supplier will be expected to act as an integrator for the supply chain and be the main interface with HMG.
The services that may be required for delivery of this DBMD contract could include (but are not limited to): Architectural services (including licensed Japanese Architect of Record); licensed Japanese General Construction Services; Prefabrication/Modular Build Services, Fit-Out Services; and any other services required to design, construct, maintain, repair (if required), and decommission the UKP. For clarity, the DBMD delivery model does not include requirements for full operational services (such as staffing, events, hospitality etc) during the Expo.
HMG has recently awarded a contract to a creative agency for delivery of the creative narrative, visitor experience, content design, and high-level pavilion design ideas. These design ideas are at an early stage and are construction methodology agnostic. It will be for the DBMD supplier, when bidding, to further develop designs that they will be able to construct within the time constraints and the available budget. Once appointed, the DMBD supplier will be responsible for progressing their tender response and producing full architectural designs, ensuring they align with all Japanese regulatory requirements and Expo guidelines. The DBMD supplier will therefore be taking full design liability for the pavilion that they will construct and decommission.
This notice is for prior information and to organise engagement activities in advance of the release of the formal tender notice. See section II.2.4 below for details on how to engage.
two.1.5) Estimated total value
Value excluding VAT: £25,000,000
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 44211000 - Prefabricated buildings
- 44211100 - Modular and portable buildings
- 45212310 - Construction work for buildings relating to exhibitions
- 45212600 - Pavilion construction work
- 45223810 - Prefabricated constructions
- 50800000 - Miscellaneous repair and maintenance services
- 71220000 - Architectural design services
- 71530000 - Construction consultancy services
- 71540000 - Construction management services
- 79930000 - Specialty design services
- 79993000 - Building and facilities management services
two.2.3) Place of performance
NUTS codes
- JP - Japan
- UK - United Kingdom
Main site or place of performance
The Client is headquartered in the UK, however, the pavilion is to be built, maintained, and decommissioned in Osaka, Japan, so suppliers/supplier groups will need the ability to operate in both.
two.2.4) Description of the procurement
HMG intends to release the tender for the DBMD Contract for the UKP at Expo 2025 in June 2023. As part of the Tender, HMG will publish a design pack. HMG expects bidders to use their expertise and access to in-market licensed professionals to put forward solutions for the UKP that (a) can be constructed within the time constraints, (b) make use of materials that are available, and (c) can be delivered within the maximum budget.
Ahead of the publication of the Tender for the DBMD Contract, HMG would like to conduct supplier market engagement. All interested suppliers, including members of the supply chain are invited to participate. HMG will showcase the current design ideas and provide an overview of the procurement approach so that suppliers can (a) prepare in advance of this tender, and (b) ask questions and give feedback on deliverability of the early design ideas and procurement approach.
If you are interested in participating in this market engagement then please register your interest to gain access to a pre-recorded webinar from the Department for Business & Trade (DBT) - the department leading HMG's participation in Expo 2025. The webinar will be made available from week ending 19th May 2023. You can register by emailing: MajorWorldEventsCommercial@trade.gov.uk
NOTE: Information shared by DBT during this engagement is confidential. Therefore, in order to access it you will be required to sign a Non-Disclosure Agreement (NDA) before access is granted. This is mandatory, there are no exceptions and no negotiations on the terms of the NDA. You will not be permitted to share any of the information you are presented with anyone outside the organisation that has signed the NDA. The webinar session will be pre-recorded and made available from the date mentioned above, however you may continue to register and sign an NDA to access the information after that date and until this engagement ends.
two.2.14) Additional information
The webinar will include a link to a survey, giving you the opportunity to provide any feedback you have on the designs ideas, as well as some confidence ratings on overall deliverability (considering Japanese market regulations, conditions, and material lead times).
two.3) Estimated date of publication of contract notice
9 June 2023
Section four. Procedure
four.1) Description
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
Section six. Complementary information
six.3) Additional information
The budget shown for this DBMD Contract is an estimated maximum, and is subject to change ahead of publication of the Contract Notice.