Section one: Contracting authority
one.1) Name and addresses
Education Authority Northern Ireland
40 Academy Street
Belfast
BT1 2NQ
Contact
ict.procureeani.org.uk
Country
United Kingdom
NUTS code
UK - United Kingdom
Internet address(es)
Main address
https://etendersni.gov.uk/epps
Buyer's address
https://etendersni.gov.uk/epps
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://etendersni.gov.uk/epps
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://etendersni.gov.uk/epps
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Education
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
EDIS-24-001 - Provision of an Education Case Management System
two.1.2) Main CPV code
- 72000000 - IT services: consulting, software development, Internet and support
two.1.3) Type of contract
Services
two.1.4) Short description
The Education Authority (EA) invites tenders for a Provision of an Education Case Management System (ECMS) for: • School Admissions service, • School Governor support service, • Grants and Benefits service (Free school Meals and Clothing Allowance), • Special Educational Needs (SEN) service, • Transport service, • Educational Psychology service, • Education Welfare service, and • Pupil Support Services, namely: Intercultural Education Service (IES), Literacy Service, Child Protection, Downs Syndrome Service, Early Years Inclusion Service, Autism Advisory Intervention Service, Language and Communications, Moderate Learning Difficulties Service, Primary and Post Primary Behaviour Support, EOTAS, Student Wellbeing – Exceptional Teaching Arrangements, SEN Inclusion Service – Medical, Sensory Service Looked After Children (Primary Aged). The administrating service for this tender, on behalf of the EA, will be the EdIS Delivery Service. EA’s intention is to award the contract to one supplier for a five-year period. EA spend is subject to demand and funding availability.
two.1.5) Estimated total value
Value excluding VAT: £4,600,000
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 48000000 - Software package and information systems
- 48100000 - Industry specific software package
- 48190000 - Educational software package
- 48311000 - Document management software package
- 48330000 - Scheduling and productivity software package
- 48611000 - Database software package
two.2.3) Place of performance
NUTS codes
- UKN - Northern Ireland
two.2.4) Description of the procurement
The Education Authority (EA) invites tenders for a Provision of an Education Case Management System (ECMS) for: • School Admissions service, • School Governor support service, • Grants and Benefits service (Free school Meals and Clothing Allowance), • Special Educational Needs (SEN) service, • Transport service, • Educational Psychology service, • Education Welfare service, and • Pupil Support Services, namely: Intercultural Education Service (IES), Literacy Service, Child Protection, Downs Syndrome Service, Early Years Inclusion Service, Autism Advisory Intervention Service, Language and Communications, Moderate Learning Difficulties Service, Primary and Post Primary Behaviour Support, EOTAS, Student Wellbeing – Exceptional Teaching Arrangements, SEN Inclusion Service – Medical, Sensory Service Looked After Children (Primary Aged). The administrating service for this tender, on behalf of the EA, will be the EdIS Delivery Service. EA’s intention is to award the contract to one supplier for a five-year period. EA spend is subject to demand and funding availability.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £4,600,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
60
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
20 May 2024
Local time
3:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Tender must be valid until: 18 August 2024
four.2.7) Conditions for opening of tenders
Date
20 May 2024
Local time
3:30pm
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.4) Procedures for review
six.4.1) Review body
The UK does not currently have any such bodies with responsibilities for appeal/mediation procedures.
Belfast
Country
United Kingdom