Section one: Contracting authority
one.1) Name and addresses
The Department of Finance
Clare House, 303 Airport Road West
Belfast
BT3 9ED
Contact
SSDAdmin.CPDfinance-ni.gov.uk
ssdadmin.cpd@finance-ni.gov.uk
Country
United Kingdom
Region code
UK - United Kingdom
Internet address(es)
Main address
https://etendersni.gov.uk/epps
Buyer's address
https://etendersni.gov.uk/epps
one.2) Information about joint procurement
The contract is awarded by a central purchasing body
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
ID 5027710 - DoF - Collaborative Grounds Maintenance
two.1.2) Main CPV code
- 77314000 - Grounds maintenance services
two.1.3) Type of contract
Services
two.1.4) Short description
Construction and Procurement Delivery intends to establish a collaborative contract for the provision of Grounds Maintenance Services for the participating bodies listed within the contract documents. Each Client using the Services under this Contract will do so independently, therefore the Contractor shall be responsible for managing each separate Client account, invoicing each Client and handling complaints directly with each Client. There is no commitment as to the usage, volume, or value of services required under this Contract. Any levels, or aggregate values of services, referred to are indicative only and shall not be binding on the Client. The Contract will consist of three lots, two geographical lots and a third lot specific to National Museums Northern Ireland.
two.1.6) Information about lots
This contract is divided into lots: Yes
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £10,000,000
two.2) Description
two.2.1) Title
Lot 1 - Northern Area
Lot No
1
two.2.2) Additional CPV code(s)
- 77314000 - Grounds maintenance services
two.2.3) Place of performance
NUTS codes
- UKN - Northern Ireland
two.2.4) Description of the procurement
Construction and Procurement Delivery intends to establish a collaborative contract for the provision of Grounds Maintenance Services for the participating bodies listed within the contract documents. Each Client using the Services under this Contract will do so independently, therefore the Contractor shall be responsible for managing each separate Client account, invoicing each Client and handling complaints directly with each Client. There is no commitment as to the usage, volume, or value of services required under this Contract. Any levels, or aggregate values of services, referred to are indicative only and shall not be binding on the Client. The Contract will consist of three lots, two geographical lots and a third lot specific to National Museums Northern Ireland.
two.2.5) Award criteria
Quality criterion - Name: as per tender documents / Weighting: 40
Cost criterion - Name: as per tender documents / Weighting: 60
two.2.11) Information about options
Options: Yes
Description of options
Options of 24 months and 12 months
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
The values are estimates of the requirements and no level of business is guaranteed.
two.2) Description
two.2.1) Title
Lot 2 - Southern Area
Lot No
2
two.2.2) Additional CPV code(s)
- 77314000 - Grounds maintenance services
two.2.3) Place of performance
NUTS codes
- UKN - Northern Ireland
two.2.4) Description of the procurement
Construction and Procurement Delivery intends to establish a collaborative contract for the provision of Grounds Maintenance Services for the participating bodies listed within the contract documents. Each Client using the Services under this Contract will do so independently, therefore the Contractor shall be responsible for managing each separate Client account, invoicing each Client and handling complaints directly with each Client. There is no commitment as to the usage, volume, or value of services required under this Contract. Any levels, or aggregate values of services, referred to are indicative only and shall not be binding on the Client. The Contract will consist of three lots, two geographical lots and a third lot specific to National Museums Northern Ireland.
two.2.5) Award criteria
Quality criterion - Name: as per the tender documents / Weighting: 40
Cost criterion - Name: as per the tender documents / Weighting: 60
two.2.11) Information about options
Options: Yes
Description of options
Options of 24 months and 12 months
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
The values are estimates of the requirements and no level of business is guaranteed.
two.2) Description
two.2.1) Title
Lot 3 - NMNI
Lot No
3
two.2.2) Additional CPV code(s)
- 77314000 - Grounds maintenance services
two.2.3) Place of performance
NUTS codes
- UKN - Northern Ireland
two.2.4) Description of the procurement
Construction and Procurement Delivery intends to establish a collaborative contract for the provision of Grounds Maintenance Services for the participating bodies listed within the contract documents. Each Client using the Services under this Contract will do so independently, therefore the Contractor shall be responsible for managing each separate Client account, invoicing each Client and handling complaints directly with each Client. There is no commitment as to the usage, volume, or value of services required under this Contract. Any levels, or aggregate values of services, referred to are indicative only and shall not be binding on the Client. The Contract will consist of three lots, two geographical lots and a third lot specific to National Museums Northern Ireland.
two.2.5) Award criteria
Quality criterion - Name: as per the tender documents / Weighting: 40
Cost criterion - Name: as per the tender documents / Weighting: 60
two.2.11) Information about options
Options: Yes
Description of options
Options of 24 months and 12 months
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
The values are estimates of the requirements and no level of business is guaranteed.
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2023/S 000-037260
Section five. Award of contract
Contract No
1
Lot No
1
Title
Lot 1 - Northern Area
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
15 March 2024
five.2.2) Information about tenders
Number of tenders received: 3
Number of tenders received from SMEs: 1
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 1
Number of tenders received by electronic means: 3
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
R M GREENKEEPER LTD
UNIT C1 KILCRONAGH ROAD
COOKSTOWN
BT80 9HG
Country
United Kingdom
NUTS code
- UK - United Kingdom
Internet address
https://etendersni.gov.uk/epps
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Initial estimated total value of the contract/lot: £4,000,000
Total value of the contract/lot: £4,000,000
Section five. Award of contract
Contract No
2
Lot No
2
Title
Lot 2 - Southern Area
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
15 March 2024
five.2.2) Information about tenders
Number of tenders received: 3
Number of tenders received from SMEs: 1
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 1
Number of tenders received by electronic means: 3
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
LANDSCAPING CENTRE LTD
181B Templepatrick Road
Ballyclare
BT39 0RA
Country
United Kingdom
NUTS code
- UK - United Kingdom
Internet address
https://etendersni.gov.uk/epps
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Initial estimated total value of the contract/lot: £4,000,000
Total value of the contract/lot: £4,000,000
Section five. Award of contract
Contract No
3
Lot No
3
Title
Lot 3 - NMNI
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
15 March 2024
five.2.2) Information about tenders
Number of tenders received: 3
Number of tenders received from SMEs: 1
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 1
Number of tenders received by electronic means: 3
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
LANDSCAPING CENTRE LTD
181B Templepatrick Road
Ballyclare
BT39 0RA
Country
United Kingdom
NUTS code
- UK - United Kingdom
Internet address
https://etendersni.gov.uk/epps
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Initial estimated total value of the contract/lot: £2,000,000
Total value of the contract/lot: £2,000,000
Section six. Complementary information
six.3) Additional information
The successful contractor's performance on the contract will be regularly monitored. Contractors not delivering on contract requirements is a serious matter, It means the public purse is not getting what it is paying for. If a contractor fails to reach satisfactory levels of contract performance they will be given a specified time to improve. If, after the specified time, they still fail to reach satisfactory levels of contract performance the matter will be escalated to senior management in Construction and Procurement Delivery Supplies and Services Division for further action. If this occurs and the contractor's performance does not improve to satisfactory levels within the specified period, this can be considered grounds for termination of the contract at the contractor's expense as provided for in the Conditions of Contract. In lieu of termination, CPD may issue a Notice of Written Warning or a Notice of Unsatisfactory Performance. A supplier in receipt of multiple Notices of Written Warning or a Notice of Unsatisfactory Performance may in accordance with The Public Contracts Regulations 2015 (as amended) be excluded from future public procurement competitions for a period of up to three years. Note this is a demand led contract and the values stated are estimates.
six.4) Procedures for review
six.4.1) Review body
Not applicable in the UK
Not applicable in the UK
Country
United Kingdom
six.4.3) Review procedure
Precise information on deadline(s) for review procedures
Precise information on deadline(s) for review procedures. CPD will comply with the Public Contracts Regulations 2015 (as amended) and, where appropriate, will incorporate a standstill period (i.e. a minimum of 10 calendar days) at the point information on the award of contract is communicated to tenderers. That notification will provide full information on the award decision. This provides time for the unsuccessful tenderers to challenge the award decision before the contract is entered into.