Section one: Contracting authority
one.1) Name and addresses
NHS Wales Shared Services Partnership-Procurement Services (hosted by Velindre University NHS Trust)
Ty Gorwel, St Davids Park, Carmarthen. SA31 3BB
Carmarthen
SA31 3BB
Contact
Alun James
Telephone
+44 2921501500
Country
United Kingdom
NUTS code
UK - United Kingdom
Internet address(es)
Main address
http://nwssp.nhs.wales/ourservices/procurement-services/
Buyer's address
https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0221
one.2) Information about joint procurement
The contract is awarded by a central purchasing body
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Health
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Electronic Document Management System
Reference number
P0332 - HDDA-DCO-24-23
two.1.2) Main CPV code
- 72512000 - Document management services
two.1.3) Type of contract
Services
two.1.4) Short description
Provision of Electronic Document Management System for Hywel Dda University Health Board
two.1.6) Information about lots
This contract is divided into lots: No
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £476,024
two.2) Description
two.2.3) Place of performance
NUTS codes
- UKL14 - South West Wales
Main site or place of performance
Hywel Dda University Local Health Board
two.2.4) Description of the procurement
Provision of an Electronic Document Management System for Hywel Dda University Local Health Board
two.2.5) Award criteria
Price
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Award of a contract without prior publication of a call for competition in the cases listed below
- The procurement falls outside the scope of application of the regulations
Explanation:
The requirement is a contract renewal, the LPP Digital Solutions Framework - Solution 6- EDRMS has been utilised as a direct award.
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
Section five. Award of contract
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
31 March 2025
five.2.2) Information about tenders
Number of tenders received: 1
Number of tenders received from SMEs: 0
Number of tenders received from tenderers from other EU Member States: 1
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 1
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Civica UK Limited
Eighth Floor, Southbank Central, 30 Stamford Street
London
SE19LQ
Country
United Kingdom
NUTS code
- UK - United Kingdom
The contractor is an SME
No
five.2.4) Information on value of contract/lot (excluding VAT)
Initial estimated total value of the contract/lot: £476,024
Total value of the contract/lot: £476,024
Section six. Complementary information
six.3) Additional information
(WA Ref:149552)
six.4) Procedures for review
six.4.1) Review body
High Court
Royal Courts of Justice, The Strand
London
WC2A 2LL
Telephone
+44 2079477501
Country
United Kingdom