Section one: Contracting authority/entity
one.1) Name and addresses
London Borough of Hillingdon
London
Hillingdon
London
Country
United Kingdom
Region code
UKI74 - Harrow and Hillingdon
Internet address(es)
Main address
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Concession Contract- Provision of Pantomime and Non- pantomime shows Compass & Winston Churchill Theatres 2023-2025
two.1.2) Main CPV code
- 92340000 - Dance and performance entertainment services
two.1.3) Type of contract
Services
two.1.4) Short description
Production and provision of pantomime and non- pantomime shows at Winston Churchill and Compass Theatres
two.1.5) Estimated total value
Value excluding VAT: £229,940
two.1.6) Information about lots
This concession is divided into lots: No
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £229,940
two.2) Description
two.2.3) Place of performance
NUTS codes
- UKI74 - Harrow and Hillingdon
two.2.4) Description of the procurement
Hillingdon runs 3 “in-house” theatres:
● Compass Theatre in Ickenham
● Winston Churchill Theatre in Ruislip
● Open Air Theatre, Barra Hall Park in Hayes
The theatres provide hireable spaces for community theatre, functions and drama activity, supporting the productions with technicians, front of house and box office services as well as a website at www.hillingdontheatres.uk.
Since 2010, the Compass Theatre has staged an annual pantomime, to a professional standard. We have also a co-produced an Easter Holiday professional show since 2014.
Requirements
● (mandatory) the provision of a professional-standard pantomime (titles to be agreed at the Compass Theatre from December 2023 for 3 years, up to for a minimum number of performances specified by the Council.
● (mandatory) the provision, (if requested by the Council), of a mid-year show (e.g., Easter) at Compass Theatre each year from 2023-2026 with an option to extend for a further two years, subject to satisfactory performance for 2027 and 2028.
● (optional) a non-pantomime Christmas show in the other venues, based on a business plan that will not jeopardise the continuation of pantomime through self-competition with an option to extend for a further two years, subject to satisfactory performance for 2027 and 2028.
● (mandatory) the provision, mainly via subcontracting, of additional theatre/entertainment events at venues and times specified by the council (including for outdoor events), according to the Council’s requirements. These to include:
• ○ children’s shows
• ○ outdoor theatre
• ○ opera
• ○ workshops for young people
two.2.5) Award criteria
Concession is awarded on the basis of the criteria described below:
- Criterion: Price
two.2.7) Duration of the concession
Start date
1 January 2023
End date
31 December 2025
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Form of procedure
Award procedure without prior publication of a concession notice in the cases listed below
- The services can be provided only by a particular economic operator for the following reason:
- absence of competition for technical reasons
Explanation:
Insufficient competition in the theatre sector to produce theatre shows and workshops on the scale required. The provider has establised a good network of local performers and technical/back stage production team.
Section five. Award of concession
Title
Provision of Pantomime and Non- pantomime shows Compass & Winston Churchill Theatres 2023-2025
A concession/lot is awarded: Yes
five.2) Award of concession
five.2.1) Date of concession award decision
1 March 2023
five.2.2) Information about tenders
Number of tenders received: 1
The concession has been awarded to a group of economic operators: No
five.2.3) Name and address of the concessionaire
David Kemp Productions
24 Coalmans Way, Burnham
Slough
SL1 7NX
Country
United Kingdom
NUTS code
- UKJ11 - Berkshire
The concessionaire is an SME
No
five.2.4) Information on value of concession and main financing terms (excluding VAT)
Total value of the concession/lot: £229,940
Section six. Complementary information
six.4) Procedures for review
six.4.1) Review body
High Court of England and Wales ( Royal Courts of Justice)
Strand
London
WC1A 2LL
Country
United Kingdom
six.4.2) Body responsible for mediation procedures
London Borough of Hillingdon
Civic Centre, High Street
Uxbridge
UB8 1UW
Country
United Kingdom