Section one: Contracting authority
one.1) Name and addresses
Swindon Borough Council
Swindon Borough Council, Civic Offices, Euclid Street
Swindon
SN1 2JH
Contact
Ms Jodie Wakefield
Telephone
+44 7392102892
Country
United Kingdom
NUTS code
UKK14 - Swindon
Internet address(es)
Main address
Buyer's address
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
http://www.supplyingthesouthwest.org.uk
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
http://www.supplyingthesouthwest.org.uk
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Service and Maintenance of Cremators and Abatement System
Reference number
DN612054
two.1.2) Main CPV code
- 98371000 - Funeral services
two.1.3) Type of contract
Services
two.1.4) Short description
Swindon Borough Council invites expressions of interest from suitably qualified and experienced service providers for the provision of Service and Maintenance of the Cremators and Abatement System at Kingsdown Crematorium in line with with current legislation, including guidance note 5/2 Statutory Guidance for Crematoria
The initial contract term will be for 6 years with an option to extend for a further 5 years + 2 years 10 months for a potential total contract term of 13 years 10 months as stated in the ITT documents. Estimated contract spend is between £520,000 and £540,000 across the initial 6 year contract term, £950,000 and £990,000 across the potential 11 year contract term and between £1,200,000 and £1,245,000 across the potential total 13 year 10 month contract term.
Full details relating to the Services are provided in the tender documents.
To participate, Suppliers will need to Register as a Supplier with ProContract, www.supplyingthesouthwest.org.uk, then Register an Interest before obtaining access to the tender documents. In the event of difficulties registering as a supplier, please refer to the System Administrator Proactis support team ProContractSuppliers@proactis.com
Tender clarifications to be submitted in writing via Messaging in ProContract tender portal by 30th May 2022, 15:00 hrs UK Local time. The Council’s responses to these clarification questions will be issued periodically on the ProContract tender portal.
Tender Responses are required to be submitted no later than 10th June 2022, 15:00 hrs UK Local time via ProContract tender portal - https://www.supplyingthesouthwest.org.uk/
Please note that this project has been advertised on Find a Tender Service (FTS) Contract Notice / Contracts Finder / other web portals, however, Supplying the South West Portal, https://www.supplyingthesouthwest.org.uk/ is the only portal that includes all the relevant documents required to respond to this opportunity, bearing Project Id: DN612054
No Tender submissions will be considered without completing the tender documents in full including attachments and returning them in alignment with the instructions within the tender documents.
two.1.5) Estimated total value
Value excluding VAT: £1,245,000
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 98371100 - Cemetery services and cremation services
- 98371120 - Cremation services
two.2.3) Place of performance
NUTS codes
- UKK14 - Swindon
two.2.4) Description of the procurement
Swindon Borough Council invites expressions of interest from suitably qualified and experienced service providers for the provision of Service and Maintenance of the Cremators and Abatement System at Kingsdown Crematorium in line with with current legislation, including guidance note 5/2 Statutory Guidance for Crematoria
The initial contract term will be for 6 years with an option to extend for a further 5 years + 2 years 10 months for a potential total contract term of 13 years 10 months as stated in the ITT documents. Estimated contract spend is between £520,000 and £540,000 across the initial 6 year contract term, £950,000 and £990,000 across the potential 11 year contract term and between £1,200,000 and £1,245,000 across the potential total 13 year 10 month contract term.
Full details relating to the Services are provided in the tender documents.
To participate, Suppliers will need to Register as a Supplier with ProContract, www.supplyingthesouthwest.org.uk, then Register an Interest before obtaining access to the tender documents. In the event of difficulties registering as a supplier, please refer to the System Administrator Proactis support team ProContractSuppliers@proactis.com
Tender clarifications to be submitted in writing via Messaging in ProContract tender portal by 30th May 2022, 15:00 hrs UK Local time. The Council’s responses to these clarification questions will be issued periodically on the ProContract tender portal.
Tender Responses are required to be submitted no later than 10th June 2022, 15:00 hrs UK Local time via ProContract tender portal - https://www.supplyingthesouthwest.org.uk/
Please note that this project has been advertised on Find a Tender Service (FTS) Contract Notice / Contracts Finder / other web portals, however, Supplying the South West Portal, https://www.supplyingthesouthwest.org.uk/ is the only portal that includes all the relevant documents required to respond to this opportunity, bearing Project Id: DN612054
No Tender submissions will be considered without completing the tender documents in full including attachments and returning them in alignment with the instructions within the tender documents.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £1,245,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
166
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
The initial contract term will be for 6 years with an option to extend for a further 5 years + 2 years 10 months for a potential total contract term of 13 years 10 months as stated in the ITT documents.
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
three.2) Conditions related to the contract
three.2.2) Contract performance conditions
In the procurement documents
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
10 June 2022
Local time
3:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.7) Conditions for opening of tenders
Date
10 June 2022
Local time
3:00pm
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.4) Procedures for review
six.4.1) Review body
Swindon Borough Council
Swindon
Country
United Kingdom