Section one: Contracting authority
one.1) Name and addresses
Defra Network eTendering Portal
17 Nobel House
London
SW1P 3JR
Contact
Pippa Hicks
Telephone
+44 0000000000
Country
United Kingdom
Region code
UK - United Kingdom
Internet address(es)
Main address
https://www.gov.uk/government/organisations/department-for-environment-food-rural-affairs
Buyer's address
https://defra-family.force.com/s/Welcome
one.2) Information about joint procurement
The contract is awarded by a central purchasing body
one.3) Communication
Additional information can be obtained from the above-mentioned address
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at
https://defra-family.force.com/s/Welcome
one.4) Type of the contracting authority
Ministry or any other national or federal authority
one.5) Main activity
Environment
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
National Plant Hire Framework
Reference number
P-31396
two.1.2) Main CPV code
- 77111000 - Hire of agricultural machinery with operator
two.1.3) Type of contract
Services
two.1.4) Short description
The DEFRA Group is a collection of government agencies and departments (Environment Agency, Animal Plant and Health Agency, Rural Payments Agency, Natural England, Marine Management Organisation etc) responsible for improving and protecting the environment.
Defra Group Fleet Services (DGFS) are responsible for ensuring that the Defra Group operate the safest, greenest, most cost-effective assets and for procuring all fleet assets, ensuring they meet Defra safety and environmental criteria.
The DGFS fleet consists of a range of commercial vehicles and plant. DGFS also hires commercial vehicles and plant.
Through the issuing of this Prior Information Notice (PIN), DGFS wish to notify and engage the market to understand both supplier capability and the level of interest in this opportunity. Full details are included below.
DGFS are planning a supplier engagement event at 11:00 BST on the 5th June 2023, where there will be a short presentation detailing the opportunity and information on the key areas for consideration under the new framework agreement(s). Following the presentation, on the 8th June 2023, a number of 45 minute time slots will be made available to the potential suppliers to have individual discussions for the managing lot (1). This is first come first serve and please email the commercial lead for available times.
Information about lots:
DGFS expects that this framework will be divided into 7 lots, with suppliers able to bid for one, some, or all lots. This approach may change depending on the outcome of engagement. An outline of the proposed lots is detailed below. The intention is to award Lot 1 to a single managing agent supplier. Lot 2 to 7 may be awarded to a single supplier, or multiple suppliers. Please not, this information is subject to change and other asset types may be required throughout the lifetime of the framework.
Lot 1: Managing Agent:
- Single supplier of these services
- Manage framework suppliers across Lots 2 to 7
- Single point of contact for DGFS Contract Manager and Contract Users
Lot 2(a) : Plant Equipment:
- Plant equipment, including the following asset groups:
- Excavators up to 8t
- Telehandlers
- Rollers
- Excavator Attachments
- Dumpers
- Tracked Dumpers up to 3t
- Forklifts
- MEWP
Lot 2 (b) -Site Provision
Site provision and security equipment including:
- Lighting
- Bowsers
- Generators
- Traffic Management
- Fencing
- Temporary Access systems
Lot 3: Accommodation
Accommodation and welfare equipment including:
- Toilets
- Welfare Units – Static, Towable and Mobile
- Storage Units
- Welfare Units – Static
Lot 4:Pumps
Pumping equipment and supplies including:
- Petrol/Electric pumps up to 3”
- Diesel driven pumps up to 12” – skid mounted and towed
- Electric Submersible up to 24” (must deliver 1 cumec minimum)
- Hydraulic Pumps up to 12”
Lot 5: Operated plant including:
- Long Reach Excavators
- Dumpers
- Dump Trucks
- Dozers
Lot 6: Agricultural plant and equipment including:
- Tractors
- Bank Mowers
- Remote Control Mowers
- Agricultural Dump & Plant Trailers
- Woodchippers
Lot 7: Heavy plant including:
- Long Reach Excavators
- Excavator Attachments
- Excavators over 8t
- Dump Trucks
- Tracked Dumpers 3t and over
- Dozers
- Backhoe Loader 8t and over
- Loading Shovels
two.1.5) Estimated total value
Value excluding VAT: £60,000,000
two.1.6) Information about lots
This contract is divided into lots: Yes
two.2) Description
two.2.1) Title
(1) Managing Agent
Lot No
1
two.2.2) Additional CPV code(s)
- 77111000 - Hire of agricultural machinery with operator
- 42415000 - Forklift trucks, works trucks, railway-station platforms tractors
- 16000000 - Agricultural machinery
- 34142000 - Crane and dumper trucks
- 60650000 - Hire of water transport equipment with crew
- 43262000 - Excavating machinery
- 43300000 - Construction machinery and equipment
- 77112000 - Hire of mowers or agricultural equipment with operator
- 31120000 - Generators
- 16700000 - Tractors
- 45520000 - Hire of earthmoving equipment with operator
- 34114300 - Welfare vehicles
- 43134100 - Submersible pumps
- 16310000 - Mowers
- 45500000 - Hire of construction and civil engineering machinery and equipment with operator
- 60170000 - Hire of passenger transport vehicles with driver
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
two.2.4) Description of the procurement
Managing agent
• Single supplier of these services
• Manage framework suppliers across Lots 2 to 7
• Single point of contact for DGFS Contract Manager and Contract Users
Dedicated point of contact, managing framework contractors for equipment lots.
two.2) Description
two.2.1) Title
(2) Plant Equipment & Site Provision
Lot No
2
two.2.2) Additional CPV code(s)
- 77111000 - Hire of agricultural machinery with operator
- 42415000 - Forklift trucks, works trucks, railway-station platforms tractors
- 45500000 - Hire of construction and civil engineering machinery and equipment with operator
- 43300000 - Construction machinery and equipment
- 43262000 - Excavating machinery
- 34142000 - Crane and dumper trucks
- 45520000 - Hire of earthmoving equipment with operator
- 31120000 - Generators
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
two.2.4) Description of the procurement
Plant equipment, including the following asset groups:
• Excavators up to 8t
• Telehandlers
• Rollers
• Excavator Attachments
• Dumpers
• Tracked Dumpers up to 3t
• Forklifts
• MEWP
Site provision and security equipment including:
• Lighting
• Bowsers
• Generators
• Traffic Management
• Fencing
• Temporary Access systems
two.2) Description
two.2.1) Title
(3) Accommodation
Lot No
3
two.2.2) Additional CPV code(s)
- 77111000 - Hire of agricultural machinery with operator
- 60170000 - Hire of passenger transport vehicles with driver
- 45500000 - Hire of construction and civil engineering machinery and equipment with operator
- 43300000 - Construction machinery and equipment
- 34114300 - Welfare vehicles
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
two.2.4) Description of the procurement
Accommodation and welfare equipment including:
• Toilets
• Welfare Units – Static, Towable and Mobile
• Storage Units
• Welfare Units – Static
two.2) Description
two.2.1) Title
(4) Pumps
Lot No
4
two.2.2) Additional CPV code(s)
- 77111000 - Hire of agricultural machinery with operator
- 43300000 - Construction machinery and equipment
- 60650000 - Hire of water transport equipment with crew
- 45500000 - Hire of construction and civil engineering machinery and equipment with operator
- 43134100 - Submersible pumps
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
two.2.4) Description of the procurement
Pumping equipment and supplies including:
• Petrol/Electric pumps up to 3”
• Diesel driven pumps up to 12” – skid mounted and towed
• Electric Submersible up to 24” (must deliver 1 cumec minimum)
• Hydraulic Pumps up to 12”
two.2) Description
two.2.1) Title
(5) Operated plant
Lot No
5
two.2.2) Additional CPV code(s)
- 77111000 - Hire of agricultural machinery with operator
- 45500000 - Hire of construction and civil engineering machinery and equipment with operator
- 43262000 - Excavating machinery
- 16000000 - Agricultural machinery
- 43300000 - Construction machinery and equipment
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
two.2.4) Description of the procurement
Operated plant including:
• Long Reach Excavators
• Dumpers
• Dump Trucks
• Dozers
two.2) Description
two.2.1) Title
(6) Agricultural plant
Lot No
6
two.2.2) Additional CPV code(s)
- 77111000 - Hire of agricultural machinery with operator
- 16000000 - Agricultural machinery
- 45500000 - Hire of construction and civil engineering machinery and equipment with operator
- 43300000 - Construction machinery and equipment
- 16700000 - Tractors
- 77112000 - Hire of mowers or agricultural equipment with operator
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
two.2.4) Description of the procurement
Agricultural plant and equipment including:
• Tractors
• Bank Mowers
• Remote Control Mowers
• Agricultural Dump & Plant Trailers
• Woodchippers
two.2) Description
two.2.1) Title
(7) Heavy plant
Lot No
7
two.2.2) Additional CPV code(s)
- 77111000 - Hire of agricultural machinery with operator
- 43300000 - Construction machinery and equipment
- 16000000 - Agricultural machinery
- 43262000 - Excavating machinery
- 45500000 - Hire of construction and civil engineering machinery and equipment with operator
- 34142000 - Crane and dumper trucks
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
two.2.4) Description of the procurement
Heavy plant including:
• Long Reach Excavators
• Excavator Attachments
• Excavators over 8t
• Dump Trucks
• Tracked Dumpers 3t and over
• Dozers
• Backhoe Loader 8t and over
• Loading Shovels
two.3) Estimated date of publication of contract notice
1 October 2023
Section four. Procedure
four.1) Description
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
Section six. Complementary information
six.3) Additional information
Introduction and Background
Defra Group Fleet Services (DGFS) are responsible for ensuring that the Defra Group operate the safest, greenest, most cost-effective fleet assets and for procuring all fleet assets & ensuring that they meet our safety and environmental criteria.
DGFS purchase a range of commercial vehicles and plant (excavators; telehandlers; trailers and pumps, along with agricultural and specialist equipment such as winches; mowers; tractors; and other ancillary equipment).
This National Plant Hire Framework will supplement DGFS’ current fleet of plant and agricultural assets in several ways, including:
• Providing resilience during season peaks in demand
• Assist operational teams meet specific ongoing or one-off needs
• Provide specialist incident response equipment
• Provide flexibility to DGFS when there are fluctuations within our plant fleet
Incident Response
As a category one responder, DGFS and Defra organisations respond to major incidents across the national, 24 hours a day, 7 days a week, 365 days of the year. DGFS expect the managing agent to be the point of contact, and all suppliers within this framework must provide a 24/7 call out service and provide access to incident response assets.
General
DGFS have the ambition to reduce total emissions by 30% by 2025. To achieve this target, DGFS will need to work in collaboration with the market; strengthen our supplier relationships; work collaboratively to achieve our targets; and be at the forefront of technological advances. Suppliers on the National Plant Hire Framework will need to adopt emerging technologies into their operations and hire provisions, ensuring they are both aware of advances in alternative fuelled equipment and are able to supply such technology and sustainable assets to Defra organisations.
By the very nature of who we are, sustainability is at the core of our operations and supply chain. It is therefore expected that framework suppliers will share these ambitions in becoming both carbon net zero and carbon neutral internally and across the supply chain. As such, we expect to utilise innovative solutions more frequently, be that for hires themselves, or other supporting services.
To register your interest in the Supplier Engagement Session please email Pippa.hicks@defra.gov.uk with a list of participants from your company & email address by Wednesday 31st May 2023. The intention is to host this virtually and there will be a sildo alongside to ask any questions anonymously throughout the session of which the answers will be made publicly available to anyone of interest & will be posted alongside the tender documents for transparency. For the one to one supplier sessions for Lot 1 (managing agent), please email Pippa.hicks@defra.gov.uk for available 45 minute slots by 17:00 BST on the 5th June 2023.