Scope
Description
A group of six schools are collaborating in a competitive tender for their cleaning services. Each school will make their own decision who to appoint to deliver their individual cleaning contract.
Total value (estimated)
- £2,320,000 excluding VAT
- £2,784,000 including VAT
Above the relevant threshold
Main procurement category
Services
CPV classifications
- 90919300 - School cleaning services
Contract locations
- UKI74 - Harrow and Hillingdon
Not the same for all lots
Contract dates are shown in Lot sections, because they are not the same for all lots.
Lot 1. Cannon Lane Primary School
Description
The school is looking to appoint a reputable cleaning contractor to deliver a term time cleaning service to the school with periodic cleaning to take place in non term time.
Lot value (estimated)
- £560,000 excluding VAT
- £672,000 including VAT
Contract dates (estimated)
- 1 September 2026 to 31 August 2029
- Possible extension to 31 August 2031
- 5 years
Description of possible extension:
Two individual twelve month extensions are available subject to both parties agreeing in writing.
Same for all lots
CPV classifications and contract locations are shown in the Scope section, because they are the same for all lots.
Lot 2. Belmont Primary School
Description
The Belmont Primary school is looking to appoint a reputable cleaning contractor to deliver a term time cleaning service to the school with periodic cleaning to take place in non term time.
Lot value (estimated)
- £400,000 excluding VAT
- £480,000 including VAT
Contract dates (estimated)
- 1 November 2026 to 31 October 2029
- Possible extension to 31 October 2031
- 5 years
Description of possible extension:
Two individual twelve month extensions are available subject to both parties agreeing in writing.
Same for all lots
CPV classifications and contract locations are shown in the Scope section, because they are the same for all lots.
Lot 3. Weald Rise Primary School
Description
The Weald Rise school is looking to appoint a reputable cleaning contractor to deliver a term time cleaning service to the school with periodic cleaning to take place in non term time.
Lot value (estimated)
- £335,000 excluding VAT
- £402,000 including VAT
Contract dates (estimated)
- 1 October 2026 to 30 September 2029
- Possible extension to 30 September 2031
- 5 years
Description of possible extension:
Two individual twelve month extensions are available subject to both parties agreeing in writing.
Same for all lots
CPV classifications and contract locations are shown in the Scope section, because they are the same for all lots.
Lot 4. Stanburn Primary School
Description
The Stanburn Primary school is looking to appoint a reputable cleaning contractor to deliver a term time cleaning service to the school with periodic cleaning to take place in non term time.
Lot value (estimated)
- £400,000 excluding VAT
- £480,000 including VAT
Contract dates (estimated)
- 1 September 2026 to 31 August 2029
- Possible extension to 31 August 2031
- 5 years
Description of possible extension:
Two individual twelve month extensions are available subject to both parties agreeing in writing.
Same for all lots
CPV classifications and contract locations are shown in the Scope section, because they are the same for all lots.
Lot 5. Pinner Park Primary School
Description
The Pinner Park Primary school is looking to appoint a reputable cleaning contractor to deliver a term time cleaning service to the school with periodic cleaning to take place in non term time.
Lot value (estimated)
- £450,000 excluding VAT
- £540,000 including VAT
Contract dates (estimated)
- 1 September 2026 to 31 August 2029
- Possible extension to 31 August 2031
- 5 years
Description of possible extension:
Two individual twelve month extensions are available subject to both parties agreeing in writing.
Same for all lots
CPV classifications and contract locations are shown in the Scope section, because they are the same for all lots.
Lot 6. Hujjat Primary School
Description
The Hujjat Primary school is looking to appoint a reputable cleaning contractor to deliver a term time cleaning service to the school with periodic cleaning to take place in non term time.
Lot value (estimated)
- £175,000 excluding VAT
- £210,000 including VAT
Contract dates (estimated)
- 1 September 2026 to 31 August 2029
- Possible extension to 31 August 2031
- 5 years
Description of possible extension:
Two individual twelve month extensions are available subject to both parties agreeing in writing.
Same for all lots
CPV classifications and contract locations are shown in the Scope section, because they are the same for all lots.
Participation
Particular suitability
Lot 1. Cannon Lane Primary School
Lot 2. Belmont Primary School
Lot 3. Weald Rise Primary School
Lot 4. Stanburn Primary School
Lot 5. Pinner Park Primary School
Lot 6. Hujjat Primary School
Small and medium-sized enterprises (SME)
Submission
Submission type
Requests to participate
Deadline for requests to participate
27 February 2026, 12:00pm
Submission address and any special instructions
Documents to submitted to ACE Advice via the Bidiful Portal
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Award decision date (estimated)
30 June 2026
Award criteria
| Name | Type | Weighting |
|---|---|---|
| Quality | Quality | 70% |
| Price | Price | 30% |
Other information
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Competitive flexible procedure
Competitive flexible procedure description
The procedure will consist of four distinct stages, allowing for an initial assessment of interested suppliers. Suppliers will be evaluated against the specific objectives of the new contract through the following stages:
• Selection Stage and Shortlisting
• Invitation to Tender (ITT) and Shortlisting for Presentation
• Presentation of Proposal to the Authority
• Reference Checking
The evaluation of the shortlisting process will be based on the information submitted by the bidding companies. A shortlist of suppliers will be compiled, with up to the 6 highest-scoring submissions invited to progress to the subsequent stage of the procurement process.
Only those companies that are selected and formally notified will be invited to submit a response during the ITT stage.
Documents
Associated tender documents
https://bidiful-teamportal.app/p/aceadvice
Documents are available to download from Bidiful, upon application to:
07956 063161
Contracting authorities
Cannon Lane Primary School
- UK Register of Learning Providers (UKPRN number): 102204
- Public Procurement Organisation Number: PWJH-6687-NPWH
Cannonbury Avenue, Pinner
Middlesex
HA5 1TS
United Kingdom
Region: UKI74 - Harrow and Hillingdon
Organisation type: Public authority - sub-central government
Belmont School
- UK Register of Learning Providers (UKPRN number): 102189
- Public Procurement Organisation Number: PVCQ-1862-PRRZ
Belmont School
Harrow Weald
HA3 7JT
United Kingdom
Region: UKI74 - Harrow and Hillingdon
Organisation type: Public authority - sub-central government
Weald Rise Primary School
- UK Register of Learning Providers (UKPRN number): 10080044
- Public Procurement Organisation Number: PPXC-9965-ZRRN
Robin Hood Drive
Harrow Weald
HA3 7DH
United Kingdom
Region: UKI74 - Harrow and Hillingdon
Organisation type: Public authority - sub-central government
Stanburn Primary School
- UK Register of Learning Providers (UKPRN number): 102214
- Public Procurement Organisation Number: PMWM-9275-PYGW
Abercorn Road
Stanmore
HA7 2PJ
United Kingdom
Region: UKI74 - Harrow and Hillingdon
Organisation type: Public authority - sub-central government
PINNER PARK PRIMARY SCHOOL
- UK Register of Learning Providers (UKPRN number): 10071928
- Public Procurement Organisation Number: PJTT-3862-GGLP
Melbourne Avenue
Pinner
HA5 5TL
United Kingdom
Region: UKI74 - Harrow and Hillingdon
Organisation type: Public authority - sub-central government
HUJJAT SCHOOL TRUST
- Companies House: 09257213
- Public Procurement Organisation Number: PTPL-3938-GQBR
Hujjat Primary School
Harrow
HA3 6RR
United Kingdom
Email: sbm@hujjatprimary.org
Region: UKI74 - Harrow and Hillingdon
Organisation type: Public authority - sub-central government
Other organisation
These organisations are carrying out the procurement, or part of it, on behalf of the contracting authorities.
ACE ADVICE LTD
Summary of their role in this procurement: Procurement Support
- Companies House: 12873828
- Public Procurement Organisation Number: PBBX-5711-VBGM
20 Wenlock Road
London
N1 7GU
United Kingdom
Contact name: Dawn Peters
Telephone: +447956063161
Email: dawn.peters@ace-advice.co.uk
Website: https://www.ace-advice.co.uk/
Region: UKI41 - Hackney and Newham