Section one: Contracting authority
one.1) Name and addresses
Angus Council
Angus House, Orchardbank Business Park
Forfar
DD8 1AP
Telephone
+44 3452777778
Country
United Kingdom
NUTS code
UKM71 - Angus and Dundee City
Internet address(es)
Main address
Buyer's address
https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00236
one.1) Name and addresses
Dundee City Council
Dundee House, 50 North Lindsay Street
Dundee
DD1 1QE
eprocurement@dundeecity.gov.uk
Telephone
+44 1382434000
Country
United Kingdom
NUTS code
UKM71 - Angus and Dundee City
Internet address(es)
Main address
Buyer's address
https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00220
one.1) Name and addresses
Perth & Kinross Council
2 High Street
Perth
PH1 5PH
Telephone
+44 1738475000
Country
United Kingdom
NUTS code
UKM77 - Perth & Kinross and Stirling
Internet address(es)
Main address
Buyer's address
https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00372
one.2) Information about joint procurement
The contract involves joint procurement
one.3) Communication
Access to the procurement documents is restricted. Further information can be obtained at
www.publiccontractsscotland.gov.uk
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
www.publiccontractsscotland.gov.uk
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at
www.publiccontractsscotland.gov.uk
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Provision of Election Services
Reference number
AC-24-089-LD
two.1.2) Main CPV code
- 72140000 - Computer hardware acceptance testing consultancy services
two.1.3) Type of contract
Services
two.1.4) Short description
Angus Council, Dundee City Council and Perth & Kinross Council has a requirement to place a contract with an external service provider or providers for the provision of Electoral Services from 2025 initially to 2028 to cover any Scottish Parliamentary Elections, UK Parliamentary Elections, Local Government Elections, Local Government By Elections or Referendum.
This is to include:
1. Printing and Issuing of Postal Voting Packs and Printing of Ordinary and Tendered Ballot Packs.
2. Absent Vote Personal Identifier Verification System (PVMS)
3. Printing and Postage of Poll Cards
two.1.5) Estimated total value
Value excluding VAT: £1,200,000
two.1.6) Information about lots
This contract is divided into lots: Yes
Tenders may be submitted for maximum number of lots
3
The contracting authority reserves the right to award contracts combining the following lots or groups of lots:
Suppliers can bid for individual Lots or Lot 4 which will be an all encompassing service to deliver all requirements of the tender.
two.2) Description
two.2.1) Title
Combination of provision for Lots 1, 2 and 3
Lot No
4
two.2.2) Additional CPV code(s)
- 79820000 - Services related to printing
two.2.3) Place of performance
NUTS codes
- UKM71 - Angus and Dundee City
- UKM77 - Perth & Kinross and Stirling
two.2.4) Description of the procurement
Combination of provision for Lots 1, 2 and 3
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 70
Price - Weighting: 30
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
36
This contract is subject to renewal
Yes
Description of renewals
2 x 12 month renewal options
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Printing and Issuing of Postal Voting Packs and Printing of Ordinary and Tendered Ballot Papers:
Lot No
1
two.2.2) Additional CPV code(s)
- 79820000 - Services related to printing
two.2.3) Place of performance
NUTS codes
- UKM71 - Angus and Dundee City
- UKM77 - Perth & Kinross and Stirling
two.2.4) Description of the procurement
The printing of all ballot papers (including ordinary, tendered and postal ballot papers) for all elections, by-elections and refenda (with the exception of scheduled Scottish local government elections which are covered by the Scottish Government Framework Agreement) held during the Contract Period.
The printing of postal voting packs (including postal ballot paper(s), outer envelope addressed to the postal voter, envelope A, envelope B, postal voting statement, instruction sheet and any other inserts required) and associated issuing functions including the collation, quality checking, sealing and posting of packs via Royal Mail or other postal provider of first class postal services for all elections and referenda during the Contract Period.
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 70
Price - Weighting: 30
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
36
This contract is subject to renewal
Yes
Description of renewals
2 x 12 month renewal options
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Absent Vote Personal Identifier Verification System (Postal Vote Managed Service)
Lot No
2
two.2.2) Additional CPV code(s)
- 72313000 - Data capture services
two.2.3) Place of performance
NUTS codes
- UKM71 - Angus and Dundee City
- UKM77 - Perth & Kinross and Stirling
two.2.4) Description of the procurement
A Managed Service to verify absent vote personal identifiers on postal votes
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 70
Price - Weighting: 30
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
36
This contract is subject to renewal
Yes
Description of renewals
2 x 12 month renewal options
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Printing and Postage of Poll Cards
Lot No
3
two.2.2) Additional CPV code(s)
- 79820000 - Services related to printing
two.2.3) Place of performance
NUTS codes
- UKM71 - Angus and Dundee City
- UKM77 - Perth & Kinross and Stirling
two.2.4) Description of the procurement
The printing of all types of Poll Cards (including but not limited to: elector voting in person; elector who has appointed a proxy; electors proxy; postal and postal proxy Poll Card) along with the delivery.
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 70
Price - Weighting: 30
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
36
This contract is subject to renewal
Yes
Description of renewals
2 x 12 month renewal options
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2024/S 000-038871
four.2.2) Time limit for receipt of tenders or requests to participate
Originally published as:
Date
1 May 2025
Local time
2:00pm
Changed to:
Date
15 May 2025
Local time
2:00pm
See the change notice.
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Tender must be valid until: 29 August 2025
four.2.7) Conditions for opening of tenders
Date
1 May 2025
Local time
2:00pm
Place
Angus
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
six.3) Additional information
NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=794964.
The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx.
Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.
Community benefits are included in this requirement. For more information see: https://www.gov.scot/policies/public-sector-procurement/community-benefits-in-procurement/
A summary of the expected community benefits has been provided as follows:
Details on community benefits can be found within the qualitative criteria weighted questions
(SC Ref:794964)
Download the ESPD document here: https://www.publiccontractsscotland.gov.uk/ESPD/ESPD_Download.aspx?id=794964
six.4) Procedures for review
six.4.1) Review body
Forfar Sheriff Court
Sheriff Court House, Market Street
Forfar
DD8 3LA
Telephone
+44 1307462186
Country
United Kingdom
Internet address
six.4.2) Body responsible for mediation procedures
Single Point of Enquiry (SPoE) Scottish Government Procurement and Commercial Division
The Scottish Government, 7th Floor, 5 Atlantic Quay, 150 Broomielaw
Glasgow
G2 8LU
Telephone
+44 1412425466
Country
United Kingdom
Internet address
six.4.4) Service from which information about the review procedure may be obtained
Angus Council
Angus House, Orchardbank Business Park
Forfar
DD8 1AP
Telephone
+44 3452777778
Country
United Kingdom