- Scope of the procurement
- Lot 1 - Playground, Sport & Activity Equipment – Education
- Lot 2 - Playground, Sport and Activity Equipment – Recreational
- Lot 3 - Playground Markings
- Lot 4 - Multi Use Games Areas (MUGA)
- Lot 5 - Sports and Playground Surfaces and Pitches
- Lot 6 - Outdoor Gym & Fitness Equipment
- Lot 7 - Outdoor Special Educational Needs & Disability (SEND) Sports, Activity & Fitness Equipment
Section one: Contracting authority
one.1) Name and addresses
YPO
41 Industrial Park
Wakefield
WF2 0XE
Contact
The Contracts Team
Telephone
+44 7901239756
Country
United Kingdom
NUTS code
UKE45 - Wakefield
Internet address(es)
Main address
Buyer's address
https://procontract.due-north.com/register?ReadForm
one.2) Information about joint procurement
The contract is awarded by a central purchasing body
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://procontract.due-north.com/register?ReadForm
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://procontract.due-north.com/register?ReadForm
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
YPO 001220 - Fixed Outdoor Sports Equipment
Reference number
001220
two.1.2) Main CPV code
- 37535200 - Playground equipment
two.1.3) Type of contract
Supplies
two.1.4) Short description
YPO are looking for Providers to be appointed onto a Framework Agreement for the provision of Design, Supply and Installation of Outdoor Sports and Activity Equipment, Including Markings, Pitches, MUGA, Fitness & SEND for the use in the education market and local authority sectors. The framework is designed to meet the needs of YPO and other contracting Authorities by establishing an agreement where the end customer will place the order with the provider and the provider deliver direct to the end customer. The framework is designed to meet the needs of all Public Sector organisations which includes YPO’s internal requirements.
two.1.5) Estimated total value
Value excluding VAT: £15,000,000
two.1.6) Information about lots
This contract is divided into lots: Yes
Tenders may be submitted for all lots
two.2) Description
two.2.1) Title
Lot 1 - Playground, Sport & Activity Equipment – Education
Lot No
1
two.2.2) Additional CPV code(s)
- 34928400 - Urban furniture
- 37535200 - Playground equipment
- 37535210 - Playground swings
- 37535220 - Playground climbing apparatus
- 37535230 - Playground merry go rounds
- 37535240 - Playground slides
- 37535250 - Playground see saws
- 37535260 - Playground tunnels
- 43325000 - Park and playground equipment
- 45112723 - Landscaping work for playgrounds
- 45236210 - Flatwork for children's play area
- 50870000 - Repair and maintenance services of playground equipment
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
two.2.4) Description of the procurement
Lot 1 is for the provision of playground, sport & activity equipment in an educational setting. This will be ordered, delivered and invoiced directly with the end user.
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 30%
Quality criterion - Name: Delivery and Customer Service / Weighting: 20%
Quality criterion - Name: Added Value & Bespoke Requirements / Weighting: 10%
Quality criterion - Name: Social Value /Sustainability / Weighting: 10%
Price - Weighting: 30%
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
2 July 2024
End date
1 July 2028
This contract is subject to renewal
Yes
Description of renewals
There is a possibility that this framework will be subject to renewal after 3.5 years from the
commencement date.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
The Framework Agreement will cover the period from 2nd July 2024 to 1st July 2026 with two options to extend for an additional 12 months. The first decision to extend the Framework period will be taken by the end of March 2026 and will be dependent on satisfactory completion of all aspects of the Framework to date, the current market conditions for this category and YPO’s contracting structures. The maximum Framework period will therefore be 4 years, from 2nd July 2024 to 1st July 2028 (subject to an annual review, incorporating price negotiations and KPI performance).
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Lot 2 - Playground, Sport and Activity Equipment – Recreational
Lot No
2
two.2.2) Additional CPV code(s)
- 34928400 - Urban furniture
- 37535200 - Playground equipment
- 37535210 - Playground swings
- 37535220 - Playground climbing apparatus
- 37535230 - Playground merry go rounds
- 37535240 - Playground slides
- 37535250 - Playground see saws
- 37535260 - Playground tunnels
- 43325000 - Park and playground equipment
- 45112723 - Landscaping work for playgrounds
- 45236210 - Flatwork for children's play area
- 50870000 - Repair and maintenance services of playground equipment
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
two.2.4) Description of the procurement
Lot 2 is for the provision of playground, sport & activity equipment in an recreational setting. This will be ordered, delivered and invoiced directly with the end user.
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 30%
Quality criterion - Name: Delivery and Customer Service / Weighting: 20%
Quality criterion - Name: Added Value & Bespoke Requirements / Weighting: 10%
Quality criterion - Name: Social Value /Sustainability / Weighting: 10%
Price - Weighting: 30%
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
2 July 2024
End date
1 July 2028
This contract is subject to renewal
Yes
Description of renewals
There is a possibility that this framework will be subject to renewal after 3.5 years from the
commencement date.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
The Framework Agreement will cover the period from 2nd July 2024 to 1st July 2026 with two options to extend for an additional 12 months. The first decision to extend the Framework period will be taken by the end of March 2026 and will be dependent on satisfactory completion of all aspects of the Framework to date, the current market conditions for this category and YPO’s contracting structures. The maximum Framework period will therefore be 4 years, from 2nd July 2024 to 1st July 2028 (subject to an annual review, incorporating price negotiations and KPI performance).
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Lot 3 - Playground Markings
Lot No
3
two.2.2) Additional CPV code(s)
- 34928400 - Urban furniture
- 37410000 - Outdoor sports equipment
- 37451000 - Field sports equipment
- 37535200 - Playground equipment
- 39293300 - Artificial grass
- 43325000 - Park and playground equipment
- 45112720 - Landscaping work for sports grounds and recreational areas
- 45112723 - Landscaping work for playgrounds
- 45212200 - Construction work for sports facilities
- 45212210 - Single-purpose sports facilities construction work
- 45212220 - Multi-purpose sports facilities construction work
- 45236114 - Flatwork for running tracks
- 45236210 - Flatwork for children's play area
- 50870000 - Repair and maintenance services of playground equipment
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
two.2.4) Description of the procurement
Lot 3 is for the provision of playground markings. This will be ordered, delivered and invoiced directly with the end user.
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 30%
Quality criterion - Name: Delivery and Customer Service / Weighting: 20%
Quality criterion - Name: Added Value & Bespoke Requirements / Weighting: 10%
Quality criterion - Name: Social Value /Sustainability / Weighting: 10%
Price - Weighting: 30%
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
2 July 2024
End date
1 July 2028
This contract is subject to renewal
Yes
Description of renewals
There is a possibility that this framework will be subject to renewal after 3.5 years from the
commencement date.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
The Framework Agreement will cover the period from 2nd July 2024 to 1st July 2026 with two options to extend for an additional 12 months. The first decision to extend the Framework period will be taken by the end of March 2026 and will be dependent on satisfactory completion of all aspects of the Framework to date, the current market conditions for this category and YPO’s contracting structures. The maximum Framework period will therefore be 4 years, from 2nd July 2024 to 1st July 2028 (subject to an annual review, incorporating price negotiations and KPI performance).
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Lot 4 - Multi Use Games Areas (MUGA)
Lot No
4
two.2.2) Additional CPV code(s)
- 37410000 - Outdoor sports equipment
- 37451000 - Field sports equipment
- 37535200 - Playground equipment
- 43325000 - Park and playground equipment
- 45112720 - Landscaping work for sports grounds and recreational areas
- 45112723 - Landscaping work for playgrounds
- 45212200 - Construction work for sports facilities
- 45212210 - Single-purpose sports facilities construction work
- 45212220 - Multi-purpose sports facilities construction work
- 45212290 - Repair and maintenance work in connection with sports facilities
- 45236112 - Flatwork for tennis court
- 45236210 - Flatwork for children's play area
- 50870000 - Repair and maintenance services of playground equipment
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
two.2.4) Description of the procurement
Lot 4 is for the provision of multi use games areas (MUGA). These will be ordered, delivered and invoiced directly with the end user.
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 30%
Quality criterion - Name: Delivery and Customer Service / Weighting: 20%
Quality criterion - Name: Added Value & Bespoke Requirements / Weighting: 10%
Quality criterion - Name: Social Value /Sustainability / Weighting: 10%
Price - Weighting: 30%
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
2 July 2024
End date
1 July 2028
This contract is subject to renewal
Yes
Description of renewals
There is a possibility that this framework will be subject to renewal after 3.5 years from the
commencement date.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
The Framework Agreement will cover the period from 2nd July 2024 to 1st July 2026 with two options to extend for an additional 12 months. The first decision to extend the Framework period will be taken by the end of March 2026 and will be dependent on satisfactory completion of all aspects of the Framework to date, the current market conditions for this category and YPO’s contracting structures. The maximum Framework period will therefore be 4 years, from 2nd July 2024 to 1st July 2028 (subject to an annual review, incorporating price negotiations and KPI performance).
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Lot 5 - Sports and Playground Surfaces and Pitches
Lot No
5
two.2.2) Additional CPV code(s)
- 34928400 - Urban furniture
- 37410000 - Outdoor sports equipment
- 37451000 - Field sports equipment
- 37535200 - Playground equipment
- 39293300 - Artificial grass
- 43325000 - Park and playground equipment
- 45112720 - Landscaping work for sports grounds and recreational areas
- 45112723 - Landscaping work for playgrounds
- 45212200 - Construction work for sports facilities
- 45212210 - Single-purpose sports facilities construction work
- 45212220 - Multi-purpose sports facilities construction work
- 45236114 - Flatwork for running tracks
- 45236210 - Flatwork for children's play area
- 50870000 - Repair and maintenance services of playground equipment
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
two.2.4) Description of the procurement
Lot 5 is for the provision of sports and playground surfaces and pitches. These will be ordered, delivered and invoiced directly with the end user.
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 30%
Quality criterion - Name: Delivery and Customer Service / Weighting: 20%
Quality criterion - Name: Added Value & Bespoke Requirements / Weighting: 10%
Quality criterion - Name: Social Value /Sustainability / Weighting: 10%
Price - Weighting: 30%
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
2 July 2024
End date
1 July 2028
This contract is subject to renewal
Yes
Description of renewals
There is a possibility that this framework will be subject to renewal after 3.5 years from the
commencement date.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
The Framework Agreement will cover the period from 2nd July 2024 to 1st July 2026 with two options to extend for an additional 12 months. The first decision to extend the Framework period will be taken by the end of March 2026 and will be dependent on satisfactory completion of all aspects of the Framework to date, the current market conditions for this category and YPO’s contracting structures. The maximum Framework period will therefore be 4 years, from 2nd July 2024 to 1st July 2028 (subject to an annual review, incorporating price negotiations and KPI performance).
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Lot 6 - Outdoor Gym & Fitness Equipment
Lot No
6
two.2.2) Additional CPV code(s)
- 34928400 - Urban furniture
- 37420000 - Gymnasium equipment
- 37440000 - Fitness equipments
- 37535200 - Playground equipment
- 37535220 - Playground climbing apparatus
- 43325000 - Park and playground equipment
- 45112720 - Landscaping work for sports grounds and recreational areas
- 45112723 - Landscaping work for playgrounds
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
two.2.4) Description of the procurement
Lot 6 will be for the provision of outdoor gym & fitness equipment. This will be ordered, delivered and invoiced directly with the end user.
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 30%
Quality criterion - Name: Delivery and Customer Service / Weighting: 20%
Quality criterion - Name: Added Value & Bespoke Requirements / Weighting: 10%
Quality criterion - Name: Social Value /Sustainability / Weighting: 10%
Price - Weighting: 30%
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
2 July 2024
End date
1 July 2028
This contract is subject to renewal
Yes
Description of renewals
There is a possibility that this framework will be subject to renewal after 3.5 years from the
commencement date.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
The Framework Agreement will cover the period from 2nd July 2024 to 1st July 2026 with two options to extend for an additional 12 months. The first decision to extend the Framework period will be taken by the end of March 2026 and will be dependent on satisfactory completion of all aspects of the Framework to date, the current market conditions for this category and YPO’s contracting structures. The maximum Framework period will therefore be 4 years, from 2nd July 2024 to 1st July 2028 (subject to an annual review, incorporating price negotiations and KPI performance).
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Lot 7 - Outdoor Special Educational Needs & Disability (SEND) Sports, Activity & Fitness Equipment
Lot No
7
two.2.2) Additional CPV code(s)
- 34928400 - Urban furniture
- 37420000 - Gymnasium equipment
- 37440000 - Fitness equipments
- 37535200 - Playground equipment
- 37535210 - Playground swings
- 37535220 - Playground climbing apparatus
- 37535230 - Playground merry go rounds
- 37535240 - Playground slides
- 37535250 - Playground see saws
- 37535260 - Playground tunnels
- 43325000 - Park and playground equipment
- 45112720 - Landscaping work for sports grounds and recreational areas
- 45112723 - Landscaping work for playgrounds
- 45236210 - Flatwork for children's play area
- 50870000 - Repair and maintenance services of playground equipment
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
two.2.4) Description of the procurement
Lot 7 will be for the provision of outdoor special educational needs & disability (SEND) sports, activity & fitness equipment. This will be ordered, delivered and invoiced directly with the end user.
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 30%
Quality criterion - Name: Delivery and Customer Service / Weighting: 20%
Quality criterion - Name: Added Value & Bespoke Requirements / Weighting: 10%
Quality criterion - Name: Social Value /Sustainability / Weighting: 10%
Price - Weighting: 30%
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
2 July 2024
End date
1 July 2028
This contract is subject to renewal
Yes
Description of renewals
There is a possibility that this framework will be subject to renewal after 3.5 years from the
commencement date.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
The Framework Agreement will cover the period from 2nd July 2024 to 1st July 2026 with two options to extend for an additional 12 months. The first decision to extend the Framework period will be taken by the end of March 2026 and will be dependent on satisfactory completion of all aspects of the Framework to date, the current market conditions for this category and YPO’s contracting structures. The maximum Framework period will therefore be 4 years, from 2nd July 2024 to 1st July 2028 (subject to an annual review, incorporating price negotiations and KPI performance).
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions
Organisations must ensure that they are not in breach of any of the mandatory or discretionary exclusions contained in Regulation 57 of the Public Contracts Regulations 2015. Please refer to the
Tender Documentation/ Online Tender located on our E-Procurement system. The web address can be found under ‘Procurement Documents’ in ‘Communication’ section in this notice.
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
three.2) Conditions related to the contract
three.2.2) Contract performance conditions
Please refer to the Framework Agreement Terms and Conditions located on our E-Procurement system. The web address can be found under Procurement Documents in ‘Communication’ Section in this notice.
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
Framework agreement with several operators
In the case of framework agreements, provide justification for any duration exceeding 4 years:
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
20 May 2024
Local time
2:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
four.2.7) Conditions for opening of tenders
Date
20 May 2024
Local time
2:00pm
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: Yes
Estimated timing for further notices to be published: There is a possibility that this framework will be subject to renewal after 3.5 years from the commencement date.
six.3) Additional information
YPO are purchasing on the behalf of other contracting authorities. Please see the below link
for details: https://www.ypo.co.uk/about/customers/permissible-users .
YPO will incorporate a standstill period at the point of notification of the award of the contract
is provided to all bidders. The standstill period will be for a minimum of 10 calendar days, and
provides time for unsuccessful tenderers to challenge the award decision before the contract
is entered into. The Public Contracts Regulations 2015 provide for aggrieved parties who
have been harmed or are at risk of harm by a breach of the rules to take action in the High
Court (England, Wales and Northern Ireland).
six.4) Procedures for review
six.4.1) Review body
High Court of England and Wales
London
Country
United Kingdom