- Scope of the procurement
- Lot 1. Group living, aged 16 and 17 years (Including 24/7 support on a 1:4 ratio)
- Lot 2. Supported tenancy, aged 16 and 17 years (Including up to 4-hours support/ per week).
- Lot 3. Floating support, aged 16 and 17 years.
- Lot 4. Group living, aged 18 and up to 25 years (Including 24/7 support on a 1:4 ratio)
- Lot 5. Supported tenancy, aged 18 and up to 25 years (including support - up to 4 hours support/ per week).
- Lot 6. Floating support, aged 18 and up to 25 years.
Section one: Contracting authority
one.1) Name and addresses
Leeds City Council - PACS
Civic Hall
Leeds
LS11UR
Contact
Gary Bristol
Telephone
+44 1133785902
Country
United Kingdom
Region code
UKE42 - Leeds
Justification for not providing organisation identifier
Not on any register
Internet address(es)
Main address
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://uk.eu-supply.com/login.asp?B=YORTENDER
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://uk.eu-supply.com/login.asp?B=YORTENDER
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Intention to procure a Leeds Electronic Market Place (EMP) (2023) for the Support and Accommodation Service for Vulnerable Young People (16-25 years)
Reference number
73823
two.1.2) Main CPV code
- 85300000 - Social work and related services
two.1.3) Type of contract
Services
two.1.4) Short description
It is Leeds City Council's intention to procure a contractual arrangement for organisations to deliver support and accommodation provision for vulnerable young people, aged 16-25 years, who would benefit from living in either a small group home type setting or supported tenancy.
These young people require a flexible and responsive service to build rapport and trust with them to understand their needs and provide a gradual and supported move to independence, whilst enabling the young person to realise their potential.
two.1.5) Estimated total value
Value excluding VAT: £18,000,000
two.1.6) Information about lots
This contract is divided into lots: Yes
Tenders may be submitted for all lots
two.2) Description
two.2.1) Title
Group living, aged 16 and 17 years (Including 24/7 support on a 1:4 ratio)
Lot No
1
two.2.2) Additional CPV code(s)
- 85300000 - Social work and related services
two.2.3) Place of performance
NUTS codes
- UKE42 - Leeds
two.2.4) Description of the procurement
This category/ lot is for our children looked after and vulnerable young people aged 16 and 17 years.
This category/ lot includes the following priority groups:
a) Young people aged 16 and 17, who are looked after by the Local Authority.
b) Young people aged 16 and 17, who are looked after by the Local Authority and identified as Unaccompanied Asylum-Seeking Children (UASC).
c) Vulnerable young people aged 16 and 17 years on the edge of care may include
• young offenders,
• parents or parents to be,
• those becoming homeless, or
• those new to Leeds
two.2.14) Additional information
Tenderers should note that if the council wish to carry out new services at the end of this contract, which are a repetition of similar services detailed in this notice, then those additional services may be procured using the negotiated procedure without publication of a notice in accordance with regulation 32 (9) of the Public Contracts Regulations 2015
two.2) Description
two.2.1) Title
Supported tenancy, aged 16 and 17 years (Including up to 4-hours support/ per week).
Lot No
2
two.2.2) Additional CPV code(s)
- 85300000 - Social work and related services
two.2.3) Place of performance
NUTS codes
- UKE42 - Leeds
two.2.4) Description of the procurement
This category/ lot is for our children looked after and vulnerable young people aged 16 and 17 years.
This category/ lot includes the following priority groups:
a) Young people aged 16 and 17, who are looked after by the Local Authority
b) Young people aged 16 and 17, who are looked after by the Local Authority and identified as Unaccompanied Asylum-Seeking Children (UASC).
c) Vulnerable young people aged 16 and 17 years on the edge of care may include
• young offenders,
• parents or parents to be,
• those becoming homeless, or
• those new to Leeds.
two.2.14) Additional information
Tenderers should note that if the council wish to carry out new services at the end of this contract, which are a repetition of similar services detailed in this notice, then those additional services may be procured using the negotiated procedure without publication of a notice in accordance with regulation 32 (9) of the Public Contracts Regulations 2015
two.2) Description
two.2.1) Title
Floating support, aged 16 and 17 years.
Lot No
3
two.2.2) Additional CPV code(s)
- 85300000 - Social work and related services
two.2.3) Place of performance
NUTS codes
- UKE42 - Leeds
two.2.4) Description of the procurement
Floating support, under this lot, can be purchased independently of accommodation.
This category/ lot provides the opportunity to purchase floating support, to meet the assessed needs of a young person, from a Contractor who may not have supported the young person previously; for example, where a child moves directly to full independence from a foster family or children's home or to support with the delay of a move into leaving care.
This will involve working closely with key partners and professionals in line with an agreed plan.
Floating support may include support around personal hygiene, cooking, washing and cleaning, budgeting, financial management and debt, benefits, safe relationships, emotional and mental health and support and links to education, employment and training (EET).
two.2.14) Additional information
Tenderers should note that if the council wish to carry out new services at the end of this contract, which are a repetition of similar services detailed in this notice, then those additional services may be procured using the negotiated procedure without publication of a notice in accordance with regulation 32 (9) of the Public Contracts Regulations 2015
two.2) Description
two.2.1) Title
Group living, aged 18 and up to 25 years (Including 24/7 support on a 1:4 ratio)
Lot No
4
two.2.2) Additional CPV code(s)
- 85300000 - Social work and related services
two.2.3) Place of performance
NUTS codes
- UKE42 - Leeds
two.2.4) Description of the procurement
Category/ lot is for our care-experienced and vulnerable young people aged 18 and up to 25 years.
This category/ lot includes the following priority groups:
a) Care-experienced young people aged 18 and up to 25 years.
b) Care-experienced young people aged 18 and up to 25, formerly identified Unaccompanied Asylum-Seeking Children (UASC).
There are various homes size costing options within this category/ lot, please ensure that this is considered when completing the relevant Pricing Schedule (Tender docs - Appendix 3b - 18-25 years).
Young people placed under this category/ lot are likely to have some experience and level of independent living skills, although, insufficient to manage in a fully independent setting. It is important that Contractor's staff has the knowledge, resilience and skills to build productive new relationships to support the young person to be the best they can be and to support them to acquire the necessary independence skills on their journey to full independence.
Some young people placed under this category/ lot may require higher levels of intensive support and/ or are unlikely to succeed in a shared environment (this can be due to a combination of mental health issues, substance misuse and offending).
Where the Contractor has evidenced, through a risk assessment, that a young person placed under Category 4/ Lot 4 requires additional services to meet specific outcomes, this will be costed from the relevant Pricing Schedule (Tender docs - Appendix 3b - 18-25 years). Additional services will require approval from the Purchaser and be reflected in the young person's care plan and recorded in the IPA; these will be time limited and reviewed in accordance with the needs of the young person.
two.2.14) Additional information
Tenderers should note that if the council wish to carry out new services at the end of this contract, which are a repetition of similar services detailed in this notice, then those additional services may be procured using the negotiated procedure without publication of a notice in accordance with regulation 32 (9) of the Public Contracts Regulations 2015
two.2) Description
two.2.1) Title
Supported tenancy, aged 18 and up to 25 years (including support - up to 4 hours support/ per week).
Lot No
5
two.2.2) Additional CPV code(s)
- 85300000 - Social work and related services
two.2.3) Place of performance
NUTS codes
- UKE42 - Leeds
two.2.4) Description of the procurement
This category/ lot is for our care-experienced and vulnerable young people aged 18 and up to 25 years.
This category/ lot includes the following priority groups:
a) Care-experienced young people aged 18 and up to 25 years.
b) Care-experienced young people aged 18 and up to 25 years, formerly identified Unaccompanied Asylum-Seeking Children (UASC).
There are various home size costing options within this category/ lot, please ensure that this is considered when completing the relevant Pricing Schedule (Tender docs - Appendix 3b - 18-25 years).
Young people placed under this category/ lot are likely to have some experience and level of independent living skills, although, insufficient to manage in a fully independent setting. It is important that Contractor's staff has the knowledge, resilience and skills to build productive new relationships to support the young person to be the best they can be and to support them to acquire the necessary independence skills on their journey to full independence.
Where the Contractor has evidenced, through a risk assessment, that a young person placed under Category 5/ Lot 5 requires additional services to meet specific outcomes, this will be costed from the relevant Pricing Schedule (Tender docs - Appendix 3b - 18-25 years). Additional services will require approval from the Purchaser and be reflected in the young person's care plan and recorded in the IPA; these will be time limited and reviewed in accordance with the needs of the young person.
two.2.14) Additional information
Tenderers should note that if the council wish to carry out new services at the end of this contract, which are a repetition of similar services detailed in this notice, then those additional services may be procured using the negotiated procedure without publication of a notice in accordance with regulation 32 (9) of the Public Contracts Regulations 2015
two.2) Description
two.2.1) Title
Floating support, aged 18 and up to 25 years.
Lot No
6
two.2.2) Additional CPV code(s)
- 85300000 - Social work and related services
two.2.3) Place of performance
NUTS codes
- UKE42 - Leeds
two.2.4) Description of the procurement
Floating support, under this lot, can be purchased independently of accommodation.
This category/ lot provides the opportunity to purchase floating support, to meet the assessed needs of a young person, from a Contractor who may not have supported the young person previously, for example, to where a young person moves directly to full independence from a foster family or children's home.
This will involve working closely with key partners and professionals in line with an agreed plan.
Floating support may include support around personal hygiene, cooking, washing and cleaning, budgeting, financial management and debt, benefits, safe relationships, emotional and mental health and support and links to education, employment and training (EET).
Costings for Category 6/ Lot 6 will be indicated in the relevant Pricing Schedule (Tender docs - Appendix 3b - 18-25 years).
two.2.14) Additional information
Tenderers should note that if the council wish to carry out new services at the end of this contract, which are a repetition of similar services detailed in this notice, then those additional services may be procured using the negotiated procedure without publication of a notice in accordance with regulation 32 (9) of the Public Contracts Regulations 2015
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.4) Objective rules and criteria for participation
List and brief description of rules and criteria
Tenderers must first complete the Standard Selection Questionnaire and pass all the pass and fail questions in Section 8, before their tender submission will be considered.
Bidders at tender stage, must achieve a score of 60% overall on the scored questions. All tenders who meet the overall minimum score we be appointed onto the Electronic Market Place (EMP), for the lot applied for, as long as they pass the SSQ criteria.
There is no price evaluation as this tender is being evaluated on a Price and Quality Separated basis. This means that only the tenderers who meets the minimum quality thresholds will be appointed onto the EMP with their prices submitted at the time of entry.
The prices submitted will only be considered at call-off stage once the matching to a Young Person's individual needs is met and therefore the contract (IPA) following internal Council approvals will be awarded to the tenderer who meets the minimum quality thresholds and submits the lowest price.
Block Contract, once on the EMP there may be an opportunity to apply for a block contract where we may have identified a specific requirement. There will be a mini competition available to all bidders. The criteria will be contained within the Specification document.
Pricing - Although prices will not be used to gain entry onto the EMP, they will be scrutinised to determine affordability and whether they are competitive.
three.2) Conditions related to the contract
three.2.2) Contract performance conditions
Please see Tender Documentation.
Section four. Procedure
four.1) Description
four.1.1) Form of procedure
Open procedure
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
8 June 2023
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
Section six. Complementary information
six.4) Procedures for review
six.4.1) Review body
The High Court of Justice
The Strand
London
WC2A 2LL
Country
United Kingdom
six.4.3) Review procedure
Precise information on deadline(s) for review procedures
"The authority will incorporate a minimum 10 calendar day standstill period at the point information on the award of the contract is communicated to tenderers. This period allows unsuccessful tenderers to seek further information from the contracting authority before the contract in entered into.
Such additional information should be requested from the addressee found in l.1 if an appeal regarding the award of a contract has not been successfully resolved the Public Contracts Regulations 2015 (SI 205 No 102) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland). Any such action must be brought promptly (within 30 days beginning with the date when the economic operator first knew or ought to have known that grounds for such action has arisen).
Where a contract has not been entered into the court may order the setting aside of the award decision or order the authority to amend any document and may award damages. Following the correct implementation of a 10 day standstill period and publication of appropriate notices the may only award damages once the contract has been entered into".