Scope
Description
The Council is seeking to procure a full Audio-Visual Solution for use in a fixed Council Chamber in the Ceres Suite.
This will include:
Supply and Delivery of equipment with supporting software;
Installation and configuration of the Audio-Visual Solution and infrastructure;
Decommissioning and Disposal of existing equipment;
Training and Skills transfer as required to allow the Council to use, administer, develop and support the Solution; An effective Support and Maintenance service; and Software Licensing.
The Solution is critical for the smooth running of Council proceedings and must be robust, simple to operate, future proof against legislative changes and provide a fully featured hybrid video conferencing and meeting streaming experience.
Total value (estimated)
- £200,000 excluding VAT
- £240,000 including VAT
Above the relevant threshold
Contract dates (estimated)
- 11 May 2026 to 12 May 2031
- 5 years, 2 days
Main procurement category
Goods
CPV classifications
- 32321200 - Audio-visual equipment
Contract locations
- UKF15 - North Nottinghamshire
Submission
Tender submission deadline
13 March 2026, 12:00pm
Submission address and any special instructions
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Award decision date (estimated)
30 March 2026
Award criteria
| Name | Description | Type |
|---|---|---|
| Price | 40% |
Price |
| Quality | 60% |
Quality |
Weighting description
Price 40%
Quality 60%
Other information
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Open procedure
Contracting authority
Bassetlaw District Council
- Public Procurement Organisation Number: PQLL-4962-VGPG
Queen's Buildings, Potter Street,
Worksop
S802AH
United Kingdom
Region: UKF15 - North Nottinghamshire
Organisation type: Public authority - sub-central government
Other organisation
These organisations are carrying out the procurement, or part of it, on behalf of the contracting authorities.
Welland Procurement
Summary of their role in this procurement: Buyer
- Public Procurement Organisation Number: PVMQ-1845-NYPP
Parkside
Melton Mowbray
LE13 1GH
United Kingdom
Region: UKF22 - Leicestershire CC and Rutland