Scope
Description
Norton in Hales Parish Council invites experienced playground designers/installers to submit a tender for the design, supply and installation of new play equipment and associated safety surfacing. The play area is intended for children ranging from toddlers to mid-teens and shall provide innovative, inclusive play opportunities with a minimum expected operational lifespan of 20 years.
All works, equipment and impact absorbing surfacing (IAS) must be manufactured, tested and installed to relevant British and European standards (including BS EN 1176 and BS EN 1177).
Project Background and Objectives
The Council is proposing to replace existing playground equipment and install new equipment with appropriate safety surfacing within the fenced play area located in the village playing field.
The design brief has been developed by a Council playground working group with community consultation. The Council's aim is to create an innovative, inclusive, modern play space that acts as a community hub and offers play facilities for all abilities.
Lifecycle cost, ease of maintenance, availability of spare parts and environmental performance will be important considerations in tender evaluation.
Scope of Works
It is proposed that suitable site set up including a welfare unit, space for material storage, a secured site and waste removal will be provided FOC. However, please include these items as additional line items that can be considered outside of the budget should the Parish Council decide to include them in the contract
Base Scope (within budget)
• Design development and detailed layout drawings suitable for construction and approvals.
• Supply and installation of new play equipment suitable for ages from toddlers to mid-teens.
• Supply and installation of compliant impact-absorbing safety surfacing where required.
• Temporary works, setting out, foundations, fixings and all associated installation activities.
• Reinstatement of disturbed ground, fencing interfaces, paths, kerbs and adjacent features affected by the works.
• Provision of O&M information, maintenance schedules, inspection regimes and asset data for Council handover.
• Commissioning and facilitation of an independent RoSPA Post-Installation Inspection (PII) and closure of all defects noted before handover.
Total value (estimated)
- £60,000 excluding VAT
- £72,000 including VAT
Below the relevant threshold
Contract dates (estimated)
- 1 June 2026 to 1 July 2026
- 1 month, 1 day
Options
The right to additional purchases while the contract is valid.
Picnic benches, benches and bins
Main procurement category
Goods
CPV classifications
- 37535200 - Playground equipment
- 43325000 - Park and playground equipment
Contract locations
- UKG - West Midlands (England)
Submission
Enquiry deadline
23 February 2026, 11:59pm
Tender submission deadline
11 March 2026, 1:00pm
Submission address and any special instructions
Norton-in-Hales Parish Council, Ivy Rose Cottage, Cruckmoor Lane, Prees Green, Whitchurch, Shropshire, SY13 2BS
Tenders may be submitted electronically
No
Award criteria
Tenders will be evaluated using a 0-5 scoring system against the criteria and weightings below. Evidence must be clear and directly referenced in your submission.
Criterion Weighting
Play Value 35%
Design Rationale 20%
Durability (assessed over 30 years) 20%
Inclusivity 15%
Programme of works 5%
References 5%
Scoring definitions:
Score Definition
0 Unacceptable - non-compliant/deficient
1 Poor - limited response lacking detail
2 Below expectations - minimal achievement with weaknesses/omissions
3 Adequate - reasonable achievement with weaknesses/omissions
4 Good - comprehensive, detailed and relevant
5 Excellent - exceptional submission demonstrating high ability and understanding
The Council reserves the right to seek clarification, interview tenderers, or request best and final offers. Unclear or incomplete tenders may be discounted.
Procedure
Procedure type
Below threshold - open competition
Contracting authority
Norton in Hales Parish Council
- Public Procurement Organisation Number: PGGT-6742-PDMH
Ivy Rose Cottage Cruckmoor Lane
Whitchurch
SY13 2BS
United Kingdom
Region: UKG22 - Shropshire CC
Organisation type: Public authority - sub-central government