Scope
Description
Provision of a cloud based hybrid printing solution, including migration from the current server and installation as required
Contract 1. Hybrid Printing
Supplier
Contract value
- £195,000 excluding VAT
- £234,000 including VAT
Above the relevant threshold
Earliest date the contract will be signed
28 February 2026
Contract dates (estimated)
- 3 March 2026 to 3 March 2031
- 5 years, 1 day
Main procurement category
Services
CPV classifications
- 72000000 - IT services: consulting, software development, Internet and support
Other information
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Direct award
Direct award justification
- Single supplier - intellectual property or exclusive rights
- Single supplier - technical reasons
- Extreme and unavoidable urgency
Compatibility and recommendation with base system.
Solution is a specialist, proprietary product.
No viable end-to-end alternative identified in PME.
Risk of failure and service disruption if alternative attempted End-of-support deadline March 2027.
Requirement for continuity of the Revenues & Benefits statutory function.
Need for transparency notice now due to allowance for several months implementation time and capacity of migration slot.
5 years contract recommended based on anticipated cost advantage
(Contract start date 1/4/2026 to secure implementation slot in 2026)
Supplier
XLPrint
- Companies House: UK19767816
Building 3 Chiswick Park
London
W4 5YA
United Kingdom
Email: sales@ukxlprint.com
Region: UKI75 - Hounslow and Richmond upon Thames
Small or medium-sized enterprise (SME): No
Voluntary, community or social enterprise (VCSE): No
Contract 1. Hybrid Printing
Contracting authority
PUBLIC SECTOR PARTNERSHIP SERVICES LTD
- Companies House: 07289357
- Public Procurement Organisation Number: PHBH-6448-LMYZ
2 New Bailey, 6 Stanley Street
Salford
M3 5GS
United Kingdom
Email: procurement@pspsl.co.uk
Region: UKD34 - Greater Manchester South West
Organisation type: Public authority - sub-central government