Section one: Contracting authority
one.1) Name and addresses
Bristol City Council
City Hall, College Green
Bristol
BS1 5TR
Contact
Ms Ritu Mundray
Country
United Kingdom
NUTS code
UKK - South West (England)
Internet address(es)
Main address
Buyer's address
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://procontract.due-north.com/
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://procontract.due-north.com/
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
RES/SFM: DPS for the provision of Catering Supplies
Reference number
DN660733
two.1.2) Main CPV code
- 15000000 - Food, beverages, tobacco and related products
- AA01 - Metal
two.1.3) Type of contract
Supplies
two.1.4) Short description
Bristol City Council, wish to set up a new Dynamic Purchasing System (DPS) for the provision of Catering Supplies.
two.1.6) Information about lots
This contract is divided into lots: Yes
Tenders may be submitted for all lots
two.2) Description
two.2.1) Title
General Groceries
Lot No
1
two.2.2) Additional CPV code(s)
- 15000000 - Food, beverages, tobacco and related products
two.2.3) Place of performance
NUTS codes
- UKK - South West (England)
two.2.4) Description of the procurement
The Supplier will be an established supplier of general groceries, with the capacity, resources and experience to provide the requirements.
All grocery products supplied shall be fit for purpose with no defects and meet all current UK and EU legislation or equivalent. The Supplier at the Supplier’s expense shall replace any inferior or substandard product.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
48
This contract is subject to renewal
Yes
Description of renewals
The DPS would be for 3 years with the possibility of extension of further 12 months - in total this would be for 4 years
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.12) Information about electronic catalogues
Tenders must be presented in the form of electronic catalogues or include an electronic catalogue
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
LOT 2 - Frozen Foods and Ice cream
Lot No
2
two.2.2) Additional CPV code(s)
- 15000000 - Food, beverages, tobacco and related products
two.2.3) Place of performance
NUTS codes
- UKK - South West (England)
two.2.4) Description of the procurement
As a minimum the Frozen Foods supplier must be a member of the BRC and preferably EFSIS approved or equivalent professional bodies.
All Frozen products supplied shall be fit for purpose with no defects and meet all current UK and EU legislation or equivalent. The Supplier at the Supplier’s expense shall replace any inferior or substandard product.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
48
This contract is subject to renewal
Yes
Description of renewals
The DPS would be for 3 years with the possibility of extension of further 12 months - in total this would be for 4 years
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.12) Information about electronic catalogues
Tenders must be presented in the form of electronic catalogues or include an electronic catalogue
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
LOT 3 - Catering Disposables
Lot No
3
two.2.2) Additional CPV code(s)
- 15000000 - Food, beverages, tobacco and related products
two.2.3) Place of performance
NUTS codes
- UKK - South West (England)
two.2.4) Description of the procurement
The Supplier will be an established provider of Catering Disposables, who has the capacity, resources and experience to provide the requirements. All items supplied shall be good quality with no defects and meet all current UK and EU legislation. Any inferior or substandard produce shall be replaced by the Supplier at the Supplier’s expense.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
48
This contract is subject to renewal
Yes
Description of renewals
The DPS would be for 3 years with the possibility of extension of further 12 months - in total this would be for 4 years
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.12) Information about electronic catalogues
Tenders must be presented in the form of electronic catalogues or include an electronic catalogue
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
LOT 4 - Hot Beverage Provisions
Lot No
4
two.2.2) Additional CPV code(s)
- 15000000 - Food, beverages, tobacco and related products
two.2.3) Place of performance
NUTS codes
- UKK - South West (England)
two.2.4) Description of the procurement
The Supplier will be an established provider of Hot Drinks, who has the capacity, resources, and experience to provide the requirements.
All products supplied under the contract must conform to the specifications. In the absence of a specification or sample, all produce/products supplied or used shall be within normal limits of commercial/industrial quality.
All items supplied shall be good quality with no defects and meet all current UK and EU legislation. Any inferior or substandard produce shall be replaced by the Supplier at the Supplier’s expense.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
48
This contract is subject to renewal
Yes
Description of renewals
The DPS would be for 3 years with the possibility of extension of further 12 months - in total this would be for 4 years
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.12) Information about electronic catalogues
Tenders must be presented in the form of electronic catalogues or include an electronic catalogue
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
LOT 5- Drinks
Lot No
5
two.2.2) Additional CPV code(s)
- 15000000 - Food, beverages, tobacco and related products
two.2.3) Place of performance
NUTS codes
- UKK - South West (England)
two.2.4) Description of the procurement
The Supplier will be an established provider of Drinks, who has the capacity, resources, and experience to provide the requirements.
All products supplied under the contract must conform to the specifications . In the absence of a specification or sample, all produce/products supplied or used shall be within normal limits of commercial/industrial quality.
All items supplied shall be good quality with no defects and meet all current UK and EU legislation. Any inferior or substandard produce shall be replaced by the Supplier at the Supplier’s expense.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
48
This contract is subject to renewal
Yes
Description of renewals
The DPS would be for 3 years with the possibility of extension of further 12 months - in total this would be for 4 years
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.12) Information about electronic catalogues
Tenders must be presented in the form of electronic catalogues or include an electronic catalogue
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Restricted procedure
four.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the setting up of a dynamic purchasing system
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: No
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
31 May 2027
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.4) Procedures for review
six.4.1) Review body
Bristol District Registry of the High Court
Grey Friars, Lewins Mead
Bristol
BS1 2NR
Country
United Kingdom