Section one: Contracting authority/entity
one.1) Name and addresses
ACIVICO (DESIGN, CONSTRUCTION AND FACILITIES MANAGEMENT) LIMITED
10 Brindley Place
Birmingham
B1 2JB
Contact
Haley Macmichael
haley.macmichael@acivicogroup.co.uk
Country
United Kingdom
Region code
UKG31 - Birmingham
Companies House
07918913
Internet address(es)
Main address
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Other activity
Built environment advisory services including design and construction, and facilities management
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Extension of an existing contract for the Provision of Maintenance Services
Reference number
CRB015
two.1.2) Main CPV code
- 50700000 - Repair and maintenance services of building installations
two.1.3) Type of contract
Services
two.1.4) Short description
This is the extension of an existing contract for the provision of property maintenance services to a client property portfolio. The contract is a call-off contract let under the provisions of the Constructing West Midlands Repair and Maintenance Framework Agreement. The contract commenced 01 May 2020 and is due to expire on 30 April 2025. It is proposed to extend the expiry date of the contract to 31 March 2027.
two.1.6) Information about lots
This contract is divided into lots: No
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £12,000,000
two.2) Description
two.2.2) Additional CPV code(s)
- 45000000 - Construction work
two.2.3) Place of performance
NUTS codes
- UKG - West Midlands (England)
two.2.4) Description of the procurement
This is the extension of an existing contract for the provision of property maintenance services to a client property portfolio. The contract is a call-off contract let under the provisions of the Constructing West Midlands Repair and Maintenance Framework Agreement. The contract commenced 01 May 2020 and is due to expire on 30 April 2025 having utilised the periods of contract extension provided for in the original terms and conditions.
It was the intention of Acivico (DCFM) Limited ("Acivico")to re-tender this contract in 2024. Circumstances that Acivico could not have anticipated and that were beyond its control prevented re-procurement being commenced at that time. The requirement for the services is ongoing. It is anticipated that re-procurement will be undertaken for provision of these services in 2026.
In compliance with the provisions of Section 72 (1) c) of the Public Contracts Regulations 2015, which apply to this contract, Acivico is seeking to vary the conditions of the original contract to amend the expiry date to 31 March 2027. This will allow time for the development of an appropriate procurement strategy and for an appropriate procurement process to be undertaken.
The proposed additional extension period is valued at £12 million; which is less than 50% of the original contract value, which was £30 million. There are no material changes to the scope of the contract.
two.2.11) Information about options
Options: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Negotiated without a prior call for competition
- Extreme urgency brought about by events unforeseeable for the contracting authority
Explanation:
This is the extension of an existing contract for the provision of property maintenance services to a client property portfolio. The contract is a call-off contract let under the provisions of the Constructing West Midlands Repair and Maintenance Framework Agreement. The contract commenced 01 May 2020 and is due to expire on 30 April 2025 having utilised the periods of contract extension provided for in the original terms and conditions.
It was the intention of Acivico (DCFM) Limited ("Acivico")to re-tender this contract in 2024. Circumstances that Acivico could not have anticipated and that were beyond its control prevented re-procurement being commenced at that time. The requirement for the services is ongoing and there is an urgent requirement to extend the current contract further. It is anticipated that re-procurement will be undertaken for provision of these services in 2026.
In compliance with the provisions of Section 72 (1) c) of the Public Contracts Regulations 2015, which apply to this contract, Acivico is seeking to vary the conditions of the original contract to amend the expiry date to 31 March 2027. This will allow time for the development of an appropriate procurement strategy and for an appropriate procurement process to be undertaken.
The proposed additional extension period is valued at £12 million; which is less than 50% of the original contract value, which was £30 million. There are no material changes to the scope of the contract.
Following publication of this notice, Acivico will observe a standstill period of 30 days before implementing the proposed extension of contract.
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
Section five. Award of contract/concession
Contract No
CRB015
Title
Extension of existing contract for provision of building maintenance services
A contract/lot is awarded: Yes
five.2) Award of contract/concession
five.2.1) Date of conclusion of the contract
25 March 2025
five.2.2) Information about tenders
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor/concessionaire
Dodd Group (Midlands) Limited
Stafford Park 13
Telford
TF3 3AZ
Country
United Kingdom
NUTS code
- UKG - West Midlands (England)
Companies House
01179878
The contractor/concessionaire is an SME
No
five.2.4) Information on value of contract/lot/concession (excluding VAT)
Total value of the contract/lot/concession: £12,000,000
Section six. Complementary information
six.4) Procedures for review
six.4.1) Review body
High Court of Justice Technology and Construction Court
7 Rolls Buildings, Fetter Lane
London
EC4A 1NL
Country
United Kingdom