Section one: Contracting authority/entity
one.1) Name and addresses
KCH INTERVENTIONAL FACILITIES MANAGEMENT LLP
Unit 1, 129 Denmark Hill
LONDON
SE5 9NY
Contact
Marco Allsop
Telephone
+44 7712227010
Country
United Kingdom
NUTS code
UKI45 - Lambeth
Companies House
OC412121
Internet address(es)
Main address
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Health
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Extension of contract for the provision of a Patient Monitoring equipment maintenance service
two.1.2) Main CPV code
- 50421000 - Repair and maintenance services of medical equipment
two.1.3) Type of contract
Services
two.1.4) Short description
A patient monitoring and clinical information system (ICCA) managed equipment service has been in place with Philips since 2016 (awarded following a competitive tender), and was due to expire 31st August 2023.
This service has provided the maintenance and financing of patient monitoring equipment with Adult Critical Care at Denmark Hill and the PRUH, and Emergency Department Resus at Denmark Hill, as well as the implementation, development, and maintenance of a clinical information system used within those same areas for the care of critical patients. Both supply and service aspects have been supported by helpdesks and account managements assets.
With significant activity taking place to introduce and implement a new Trust-wide electronic patient record system, and the significant interdependencies and complexities arising out of this programme of work, an extension was required to enable the service to continue to 31st March 2024. This is to allow for sufficient time to embed the new EPR, and with the intention of allowing sufficient time for a robust decommissioning and transition process from the existing clinical information system (with its linkages to the patient monitoring assets) to the new EPR, while providing contingency for clinical risks otherwise inherent in the transition without all previous available functionality being available. A continuation of services during a period of significant change was further required for patient monitoring assets to ensure stability for these wards, as no further risks could be tolerated for the service while connected services and support systems were being changed.
This extension has proven to be too brief to fulfil all the stated the intentions, and while the clinical information system has transitioned and is no longer required, further time is however required to enable a sourcing exercise and orderly transition into a new patient monitoring maintenance/support service, for which a further extension of three months to 30th June 2024 has been enacted.
two.1.6) Information about lots
This contract is divided into lots: No
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £116,731.25
two.2) Description
two.2.3) Place of performance
NUTS codes
- UKI45 - Lambeth
- UKI61 - Bromley
Main site or place of performance
King's College Hospital - Denmark Hill and PRUH sites
two.2.4) Description of the procurement
As above
two.2.11) Information about options
Options: Yes
Description of options
The parties have agreed to a 45 day notice period for further short terms extensions or earlier termination should the operational context change to require it in light of ICT work taking place around the implementation, testing, development, etc of the new Trust-wide electronic patient record.
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Award of a contract without prior publication of a call for competition in the cases listed below
- The procurement falls outside the scope of application of the regulations
Explanation:
This extension to the existing managed equipment service contract is based on a major modification (in line with PCR 2015 guidance) that has become necessary in light of wider Trust activity, doesn't change the scope of the contract, and is valued at under 50% of total contract value. Further to this a change of supplier would not have been practical to enact for technical and equipment interoperability reasons, and would be prohibitively expensive and time-consuming to attempt.
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: No
Section five. Award of contract/concession
A contract/lot is awarded: Yes
five.2) Award of contract/concession
five.2.1) Date of conclusion of the contract
31 March 2024
five.2.2) Information about tenders
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor/concessionaire
PHILIPS ELECTRONICS UK LIMITED
Ascent 1 Aerospace Boulevard
Farnborough
GU14 6XW
Country
United Kingdom
NUTS code
- UKJ2 - Surrey, East and West Sussex
Companies House
00446897
The contractor/concessionaire is an SME
No
five.2.4) Information on value of contract/lot/concession (excluding VAT)
Initial estimated total value of the contract/lot/concession: £116,731.25
Total value of the contract/lot/concession: £116,731.25
Section six. Complementary information
six.4) Procedures for review
six.4.1) Review body
The High Court of Justice
Strand
London
WC2A 2LL
Country
United Kingdom