Scope
Description
This package of work represents the development of the detailed design for the community hub and associated accommodation as well as the detailed design for the Public Town Square for the town of Torpoint, in South East Cornwall. A separate RIBA 3 report will be required for both elements. Both elements will run concurrently and the timeline to achieve them is critical to the success of the project. Grant Funding is paying for the delivery of both reports.
The Project will constitute a combined community and housing development overlooking the River Tamar, adjacent to the Ferry Lanes and at the base of the main shopping street in the Town alongside the creation of a public open space in the form of a town square adjacent to the community hub.
The focus must be on the ability to deliver a development with the community building at its centre with a clear understanding of potential cost. Both of these reports will support Torpoint and help them manage their way through local government funding and the detailed design must reflect this. The combination of the two reports will describe the centre of the Torpoint community for the future.
Whilst the overall site is a significant development this quotation seeks to complete the detailed design (RIBA 3) study for the new community building and accommodation at the lower end of Fore Street on the site detailed in Enclosure 4. The requirement also includes a separate detailed design (RIBA 3) study for the Public Open Space detailed in the Masterplan at Enclosure 3. The aim is to define the assets to be delivered, understand the risks, issues, opportunities and costs for both sites and be in a position to submit an outline planning application for both, enabling the requirements of the One Public Estate (OPE) funding and the needs of the town and its community.
The aim is to define the assets to be delivered, understand the risks, issues, opportunities and costs for both sites and be in a position to submit an outline planning application for both, enabling the requirements of the One Public Estate (OPE) funding and the needs of the town and its community.
Both reports should clearly articulate how the spaces interact with each other to provide the community centre and the facilities to support them to enable entertainment and community use. The tenderer should also submit an outline planning application for both studies.
The tenderer is to supply:
i) A RIBA 3 Detailed Design for the community hub and the associated accommodation shown in the RIBA 2 Feasibility study .
AND
ii) A RIBA 3 Detailed Design for the Public Square.
Both reports should clearly articulate how the spaces interact with each other to provide the community centre and the facilities to support them to enable entertainment and community use. The tenderer should also submit an outline planning application for both studies. The studies should include:
a. Design studies and testing;
b. Costing exercise to include professional fees and associated fixtures furnishings and equipment alongside potential Information Communication Technology (ICT) to reflect the evolved design and ensure budget viability;
c. Reports on collaboration Architects and engineers are to demonstrate all aspects of design are integrated and practical with specific reference to the surrounding public realm and the coordination of activity between the two RIBA 3 studies;
d. All recommendations from consultants are to be included including risks, issues, opportunities and dependencies;
e. Outline planning application preparation and submission for both studies including all relevant documentation, drawings required for submission;
f. Evidence that the designs meet building regulations and any other relevant requirements;
g. A costed and refined final proposal;
h. Any specific specifications, innovative design, or construction ideas;
i. Advice on any specific consultants or specialists that may be required for the future as well as any specific surveys or actions that may be required to develop the plan to full planning approval;
j. Potential delivery routes and programme for delivery (under an No Cost Extension contract);
k. Construction strategy and timetable;
l. Feedback and timetable of public consultations and statutory consultee discussions and actions.
3.3 The tender should contain Cost Breakdown for delivery by task and member of staff.
3.4 The tender should provide materials suitable to be displayed to the public as part of any consultation Torpoint Town Council might wish to undertake. Allowance should be made for a public consultation event in the town both inside and outside of the working day.
Milestone Dates: -
1. Date Invitation to Tender (ITT) available on Contracts Finder 21st March 2025
2. Last date for raising queries - 1200 2nd April 2025
3. Last date for responses to clarifications to queries - 1700 3rd April 2025
4. Deadline to return ITT - 1200 6th May 2025
5. Evaluation of ITT - 7th May 2025
6. Evaluations reviewed by Town Team Project Board and recommendation made to Torpoint Town Council 12th May 2025
7. Award of Contract - 16th May 2025
8. Start Meeting - 30th May 2025
9. Two draft Reports ready for review - 6th October 2025
10. Torpoint Town Project Board presentation and review - 13th October 2025
11. Final two Reports Submission (Hard Deadline) - 13th November 2025
12. Full Torpoint Town Council Review of Reports 21st November 2025
The tender report submission should be completed in a PDF format and must be accompanied by:
Covering letter (two sides of A4 maximum) to include:
a. A single point of contact for all contact between the tenderer and Torpoint Town Council during the tender selection process, and for further correspondence.
b. Confirmation that the tenderer has the resources available to meet the requirements outlined in this brief and its timelines this is a hard deadline.
c. Confirmation that the tenderer holds current valid insurance policies as set out below and, if successful, supporting documentation will be provided as evidence:
i. Professional Indemnity Insurance with a limit of indemnity of not less than one million (£1,000,000),
ii. Employers Liability Insurance with a limit of indemnity of not less than two million (£2,000,000)
iii. Public Liability Insurance with a limit of indemnity of not less than two million (£2,000,000).
d. Conflict of interest statement.
e. Torpoint Town Council has adopted a Climate Emergency Action Plan and requires as part of this procurement, information on how your organisation demonstrates its support for 'green initiatives'.
Examples of two other similar projects for the mixed use element plus two projects of a public realm public square project that have been completed that demonstrate the ability and experience of the team being proposed (one side of A4 maximum per example). Please focus on the mixed use nature of the scheme and the cost / route for delivery.
CV's of all relevant members of the team (one side of A4 maximum per CV).
Programme of work. Clear articulation of any exemptions.
Breakdown of expected costs and budget.
The total maximum budget available for this commission is £190,000.00 (exc VAT), but inclusive of all expenses.
Total value (estimated)
- £190,000 excluding VAT
- £228,000 including VAT
Below the relevant threshold
Contract dates (estimated)
- 30 May 2025 to 13 November 2025
- 5 months, 15 days
Main procurement category
Services
CPV classifications
- 71220000 - Architectural design services
- 71241000 - Feasibility study, advisory service, analysis
- 71242000 - Project and design preparation, estimation of costs
- 71400000 - Urban planning and landscape architectural services
- 79314000 - Feasibility study
Contract locations
- UKC - North East (England)
- UKD - North West (England)
- UKE - Yorkshire and the Humber
- UKF - East Midlands (England)
- UKG - West Midlands (England)
- UKH - East of England
- UKI - London
- UKJ - South East (England)
- UKK - South West (England)
Submission
Enquiry deadline
2 April 2025, 12:00pm
Tender submission deadline
6 May 2025, 12:00pm
Submission address and any special instructions
Tenders may be submitted electronically
Yes
Award criteria
| Name | Description | Type | Weighting |
|---|---|---|---|
| Examples of similar work | Examples of four other similar projects that have been completed that demonstrate the ability and experience of the team being proposed on the two studies (one side of A4 maximum per example). |
Quality | 30% |
| Programme of work | Programme of work to deliver the required feasibility report in a practicable and realistic manner to achieve the required dates. All exemptions should be clearly articulated. The report should be... |
Quality | 30% |
| Breakdown of expected Costs & Budget | A fixed fee for this work (exc VAT) including travel and other expenses. All extra fees and exclusions should be clearly articulated. Any indication of added value should be clearly explained. The... |
Cost | 20% |
| CV's, capability and capacity | CV of all relevant members of the team being proposed to provide the contracting authority with confidence that the tenderer has the capability and capacity to deliver the work in the time frame... |
Quality | 19.9% |
| Covering letter | Acceptable covering letter including confirmation of the requirements detailed at 6.1 in the tender document. Pass or Fail |
Quality | 0.1% |
Procedure
Procedure type
Below threshold - open competition
Documents
Associated tender documents
https://www.torpointtowncouncil.gov.uk/climate-emergency.php
Link to Torpoint Town Council Climate Emergency Action Plan
ITT for RIBA 3 Reports for Lower Fore Street.pdf
Invitation to Tender document
Enclosure 1 Torpoint Vision April 2016.pdf
Enclosure 1 Torpoint Vision
Enclosure 2 Torpoint Neighbourhood Plan.pdf
Enclosure 2 Neighbourhood Development Plan (draft)
Enclosure 3 Torpoint Town Council MASTERPLAN.pdf
Enclosure 3 Torpoint Masterplan for Lower Fore Street
Enclosure 4 Torpoint Feasibility Report.pdf
Enclosure 4 RIBA 2 Report for Lower Fore Street
Enclosure 5 Financial Regulations February 2025.pdf
Enclosure 5 Torpoint Town Council Financial Regulations
Enclosure 6 Torpoint Town Council Strategy 2025.pdf
Enclosure 6 Torpoint Town Council Strategy
Questions on Invitation to Tender 270325.pdf
Questions on Invitation to Tender 270325 (1630)
Questions on Invitation to Tender 310325 1200.pdf
Questions on Invitation to Tender 310325
Questions on Invitation to Tender 310325 1500.pdf
Questions on Invitation to Tender 310325 (1500)
Contracting authority
Torpoint Town Council
- Public Procurement Organisation Number: PHJZ-1286-MVVQ
Torpoint Town Council
Torpoint
PL11 2LD
United Kingdom
Region: UKK30 - Cornwall and Isles of Scilly
Organisation type: Public authority - sub-central government