Section one: Contracting authority
one.1) Name and addresses
Staffordshire County Council
1 Staffordshire Place, Tipping Street,
Stafford
ST162DH
Contact
Paul Timmins
paul.timmins@staffordshire.gov.uk
Telephone
+44 1785854646
Country
United Kingdom
Region code
UKG2 - Shropshire and Staffordshire
Justification for not providing organisation identifier
Not on any register
Internet address(es)
Main address
https://www.staffordshire.gov.uk/Homepage.aspx
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Contract for Waste Disposal - Hanford Energy Recovery Facility
Reference number
IA3561
two.1.2) Main CPV code
- 90500000 - Refuse and waste related services
two.1.3) Type of contract
Services
two.1.4) Short description
Staffordshire County Council have secured short term arrangements (April 2025 - March 2030) for the disposal of waste in the North of Staffordshire. The waste supply agreement has been developed with Stoke on Trent City Council to provide continuity to an existing partnership arrangement that expires in March 2025. As the Waste Disposal Authority, Staffordshire County Council has a statutory obligation to provide waste disposal solutions for the waste collected at the kerbside by the Waste Collection Authorities i.e. the District and Borough Councils.
two.1.6) Information about lots
This contract is divided into lots: No
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £26,700,000
two.2) Description
two.2.3) Place of performance
NUTS codes
- UKG2 - Shropshire and Staffordshire
two.2.4) Description of the procurement
The Services agreement has been made on the basis it can be demonstrated (in accordance with Regulation 32 of the Public Contracts Regulations 2015) that the required service can only be provided by particular provider (in this case, SOTCC) because competition is absent for technical reasons.
two.2.5) Award criteria
Price
two.2.11) Information about options
Options: No
two.2.14) Additional information
This is a 5 year contract. No options to extend within the contract.
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Award of a contract without prior publication of a call for competition in the cases listed below
- The services can be provided only by a particular economic operator for the following reason:
- absence of competition for technical reasons
Explanation:
The agreement has been made on the basis it can be demonstrated (in accordance with Regulation 32 of the Public Contracts Regulations 2015) that the required service can only be provided by particular provider (in this case, SOTCC) because competition is absent for technical reasons.
Waste industry focused Technically, Environmentally and Economically Practicable (TEEP) analysis has been undertaken to demonstrate the technical reasons that the competition is absent. Of the 55,000 tonnes (t) of statutory residual waste delivered to the Hanford ERF by SCC, approximately 35,000t are direct delivered via Refuse Collection Vehicles (RCVs), with the remaining 20,000t delivered via transfer stations.
For the 35,000t direct delivered material, it is not operationally viable to transport this waste long distances on RCVs without substantially impacting the WCAs waste operations and negatively impacting residents' kerbside bin collections. Consequently, the disposal solution needs to accommodate short haulage distances for direct delivered material or include the provision of a suitable local transfer station with sufficient capacity, availability and flexibility for this material.
The remaining 20,000t delivered via transfer stations is committed as balancing tonnage at SCC's other ERF facilities to manage availability obligations and thus requires substantial flexibility to meet SCC's existing contractual agreements.
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
Section five. Award of contract
Contract No
IA3561
Title
Contract for Waste Disposal - Hanford Energy Recovery Facility
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
10 March 2025
five.2.2) Information about tenders
Number of tenders received: 1
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Stoke-on-Trent City Council
Civic Centre, Glebe Street
Stoke on Trent
ST4 1HH
Country
United Kingdom
NUTS code
- UKG23 - Stoke-on-Trent
Justification for not providing organisation identifier
Not on any register
The contractor is an SME
No
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £26,700,000
Section six. Complementary information
six.4) Procedures for review
six.4.1) Review body
Staffordshire County Council
2 Staffordshire Place, Tipping Street,
Stafford
ST16 2DH
Country
United Kingdom