Section one: Contracting authority
one.1) Name and addresses
Transport for Wales
3 Llys Cadwyn, Taff Street
Pontypridd
CF37 4TH
Contact
Leanne Millard
Telephone
+44 2921673434
Country
United Kingdom
NUTS code
UKL - Wales
Internet address(es)
Main address
Buyer's address
https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA50685
one.2) Information about joint procurement
The contract is awarded by a central purchasing body
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://etenderwales.bravosolution.co.uk
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://etenderwales.bravosolution.co.uk
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at
https://etenderwales.bravosolution.co.uk
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Other activity
Transport related services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Supply of Alcohol for onboard Catering and Trolley Service
Reference number
C000466.00
two.1.2) Main CPV code
- 24322500 - Alcohol
two.1.3) Type of contract
Supplies
two.1.4) Short description
TfW is looking to appoint suppliers to supply a selection of Alcohol beverages for onboard catering services and trolley services.
The key objective of this procurement process is to secure the supply and distribution of alcoholic and associated beverages that offers Transport for Wales value for money and added value in the goods and associated services being provided.
The services will be split into 2 lots and will require a premier service and standard service.
The Premier service will include beverages for passengers who have chosen a ticket to include a 3 course meal or a hot/cold buffet.
The standard service will be for standard seating on long journeys.
Lot 1 will consist of Ales, Lagers, Cider, Stouts and spirits.
Lot 2 will consist of Red, White, Rose wines
two.1.5) Estimated total value
Value excluding VAT: £200,000
two.1.6) Information about lots
This contract is divided into lots: Yes
Tenders may be submitted for all lots
Maximum number of lots that may be awarded to one tenderer: 1
two.2) Description
two.2.1) Title
Supply of Ales, Lagers, Ciders, Stouts and Spirits
Lot No
1
two.2.2) Additional CPV code(s)
- 15910000 - Distilled alcoholic beverages
- 15911100 - Spirits
- 15961100 - Lager
- 15961000 - Beer
- 15941000 - Cider
- 24322500 - Alcohol
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
Main site or place of performance
There are 4 main delivery locations:
Newport
Carmarthen
Shrewsbury
Chester
TfW reserves the right to add and or remove locations
two.2.4) Description of the procurement
TfW are looking for one main supplier with a reserve supplier to provide Alcohol for our customers.
Lot 1 will consist of
Ales, Lagers, Ciders & Stouts:
500ml NRBs, 330ml NRBs, 330ml cans.
NRBs will be for the premier service only.
Our lager and ale selection will aim to be of a premium positioning. Offering well known premium brands as our standard, then moving up the category ladder into the craft sector.
The cider range will be needed to consist of one apple and one fruit cider.
Spirits:
70cl and 5cl.
5cl NRBs will be required for the trolley service, for this service we require vodka, gin, flavoured gin, spiced rum, bourbon, whisky.
70cl NRBs will be required for the premier service. We will look to expand our spirits range on this service and will discuss requirements with the successful supplier.
two.2.5) Award criteria
Quality criterion - Name: Technical review / Weighting: 65%
Price - Weighting: 35%
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
36
This contract is subject to renewal
Yes
Description of renewals
an extension for 12 months
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
TfW reserves the right to add and or remove products to the service provided.
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Supply of Wines for premier and standard service
Lot No
2
two.2.2) Additional CPV code(s)
- 15930000 - Wines
- 15931100 - Sparkling wine
- 15931200 - Table wine
- 24322500 - Alcohol
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
Main site or place of performance
There are 4 main delivery locations:
Newport
Carmarthen
Shrewsbury
Chester
TfW reserves the right to add and or remove locations.
two.2.4) Description of the procurement
TfW are looking for one main supplier with a reserve supplier to provide Alcohol as part of our catering services.
TfW and the Supplier(s) will working in partnership to develop our wine menu. This will need to appeal to different taste profiles, covering familiar to emerging varietals, from old world to new world wines.
75cl white, red, rosé and sparkling wine
187ml white, red and rosé wine
20cl sparkling wine
Lot 2 suppliers are also required to offer Product knowledge training to TfW’s staff. This training is to be tailored to TfW and will include:
Products that will complement the food served for the premium service.
The taste and bouquet of each wine
Its origin
How to store and serve
Suppliers are to note this is not an exhaustive list and further training may be added to the contract.
two.2.5) Award criteria
Quality criterion - Name: Technical review / Weighting: 65%
Price - Weighting: 35%
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
36
This contract is subject to renewal
Yes
Description of renewals
Option to extend for 12 months
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
TfW reserves the right to add and or remove products to the service
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
12 July 2021
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English, Welsh
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 12 (from the date stated for receipt of tender)
four.2.7) Conditions for opening of tenders
Date
12 July 2021
Local time
12:00pm
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: Yes
Estimated timing for further notices to be published: 48 months
six.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
six.3) Additional information
Transport for Wales are looking for suppliers to supply our fleet with Alcohol for both a premium service and trolley service.
Premier services
This is only available on the Cardiff – Holyhead service on weekdays only. From September 2021 this service will increase from two to six services per day.
The premier class catering offers two services:
- standard class which consists of a buffet car, which provides hot food and drink.
- premier class which consists of a 3-course meal prepared by our on-board chefs. This service offers a prime opportunity for TfW catering staff to upsell premium products to our customers. TfW requires premium wines which differ from the standard class and trolley service
Trolley service
TfW’s trolley service is available on multiple long-distance journeys. This service provides at seat catering for our customers travelling on our fleet, offering a range of alcohol and non-alcohol drinks and snacks.
Due to space constraints the suppliers are required to supply 330ml and 500ml cans/plastic bottles for Ales, Lagers, Ciders and Stouts except. Please note the 500mls will be for the premium service only.
The key objective of this procurement process is to secure Alcoholic Beverages that offer TfW value for money and added value in the goods and associated services being provided. In order to do this, the requirements have been split into two separate lots and will be awarded to a single source supplier with a reserve supplier for each lot.
Suppliers should note as part of the tender evaluation TfW will visit site (Covid19 compliant) and undertake a taste testing session for lot 2 wines only.
NOTE: TfW is using eTenderwales to carry out this procurement process. https://etenderwales.bravosolution.co.uk
ITT_87685
Project_47396
NOTE: The authority is using eTenderwales to carry out this procurement process. To obtain further information record your interest on Sell2Wales at https://www.sell2wales.gov.wales/search/search_switch.aspx?ID=110399
Under the terms of this contract the successful supplier(s) will be required to deliver Community Benefits in support of the authority’s economic and social objectives. Accordingly, contract performance conditions may relate in particular to social and environmental considerations. The Community Benefits included in this contract are:
please refer to tender documentation for futher information
(WA Ref:110399)
six.4) Procedures for review
six.4.1) Review body
High Court
Royal Courts of Justice, The Strand
London
WC2A 2LL
Telephone
+44 2079477501
Country
United Kingdom