Section one: Contracting authority
one.1) Name and addresses
Castlehill Housing Association
4 Carden Place
Aberdeen
AB10 1UT
Telephone
+44 1224625822
Country
United Kingdom
NUTS code
UKM5 - North Eastern Scotland
Internet address(es)
Main address
Buyer's address
https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA12562
one.2) Information about joint procurement
The contract is awarded by a central purchasing body
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://www.publiccontractsscotland.gov.uk/
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://www.publiccontractsscotland.gov.uk/
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Housing and community amenities
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Term Contract for the Maintenance, Servicing & Reactive Repairs to Central Plant and Renewable Installations 2026
two.1.2) Main CPV code
- 50531100 - Repair and maintenance services of boilers
two.1.3) Type of contract
Services
two.1.4) Short description
Generally, the service will comprise the servicing, maintenance and 24/7 reactive repairs to oil & gas fired central plant serving communal heating installations; Air source heat pumps; ground source heat pumps; and NIBE Exhaust Air systems for domestic dwellings together with the heating systems within the individual Tenants properties throughout Aberdeen City and Aberdeenshire and Moray.
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 50531100 - Repair and maintenance services of boilers
- 42515000 - District heating boiler
- 42511110 - Heat pumps
two.2.3) Place of performance
NUTS codes
- UKM50 - Aberdeen City and Aberdeenshire
- UKM62 - Inverness & Nairn and Moray, Badenoch & Strathspey
two.2.4) Description of the procurement
Generally, the service will comprise the servicing, maintenance and 24/7 reactive repairs to oil & gas fired central plant serving communal heating installations; Air source heat pumps; ground source heat pumps; and NIBE Exhaust Air systems for domestic dwellings together with the heating systems within the individual Tenants properties throughout Aberdeen City, Aberdeenshire and Moray.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
24
This contract is subject to renewal
Yes
Description of renewals
The Term Contract for the Maintenance & Servicing of Central Plant and Renewable Installations will be for a 2-year period with the option to extend for 2 x single 1-year periods solely at Castlehill Housing Association's discretion to a maximum of 4 years.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions
All as outlined in the attached 'Appendix A - SPD Guidance and Quality Method Statement & Scoring Evaluation Criteria'.
three.1.2) Economic and financial standing
List and brief description of selection criteria
All as outlined in the attached 'Appendix A - SPD Guidance and Quality Method Statement & Scoring Evaluation Criteria'.
three.1.3) Technical and professional ability
List and brief description of selection criteria
All as outlined in the attached 'Appendix A - SPD Guidance and Quality Method Statement & Scoring Evaluation Criteria'.
three.2) Conditions related to the contract
three.2.1) Information about a particular profession
Execution of the service is reserved to a particular profession
Reference to the relevant law, regulation or administrative provision
All as outlined in the attached 'Appendix A - SPD Guidance and Quality Method Statement & Scoring Evaluation Criteria'.
three.2.2) Contract performance conditions
Refer to ITT Section No. 1 - Preliminaries and Section No. 2 - Contract Requirements for details.
three.2.3) Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
12 March 2026
Local time
5:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
four.2.7) Conditions for opening of tenders
Date
12 March 2026
Local time
5:00pm
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: Yes
Estimated timing for further notices to be published: Two to Four years dependant on extensions.
six.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
six.3) Additional information
Please ensure that you have carefully and comprehensively read the attached 'Appendix A - SPD Guidance and Quality Method Statement Scoring & Evaluation Criteria' document as it contains very specific information that you will be required to follow to provide your SPD and Quality response.
NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=822315.
The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx.
Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.
(SC Ref:822315)
Download the ESPD document here: https://www.publiccontractsscotland.gov.uk/ESPD/ESPD_Download.aspx?id=822315
six.4) Procedures for review
six.4.1) Review body
Aberdeen Sheriff Court
53 Castle Street
Aberdeen
AB11 5BB
Country
United Kingdom