Section one: Contracting authority
one.1) Name and addresses
Cumbria County Council
Cumbria House, 107 - 117 Botchergate
Carlisle
CA1 1RD
Contact
Ms Lisa Measures
Telephone
+44 1228226456
Country
United Kingdom
NUTS code
UK - United Kingdom
Internet address(es)
Main address
Buyer's address
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Specialist Overnight Short Breaks for Children with Disabilities
Reference number
DN546555
two.1.2) Main CPV code
- 85000000 - Health and social work services
two.1.3) Type of contract
Services
two.1.4) Short description
Cumbria County Council (hereafter referred to as the Authority) is committed to continue to improve services for children and young people with the ambition of achieving positive outcomes for all young people. The Authority has a statutory duty to deliver ‘Short Breaks for Children with Disabilities’ and is therefore commissioning a ‘Specialist Overnight Short Breaks Service’ to deliver Short Breaks to eligible children and young people. Services shall be delivered at the Authority owned Short Breaks Children’s Homes.
Service Providers shall ensure that services are delivered in line with the Authority’s strategic priorities, policies and procedures (including amendments, re-enactments and updates), including, but not limited to: the Short Breaks Statement, Cumbria Children and Young People’s Plan 2019-22, the Children’s Services Safeguarding Improvement Programme, the Cumbria SEND Improvement Programme, Cumbria Children Looked After Strategy 2019-23, the Council Plan 2018-2022 and the Cumbria Joint Health and Wellbeing Strategy 2019-2029. The Service Provider shall be responsible for carrying out robust research, as well as verification and analysis of data to inform their service delivery planning.
two.1.6) Information about lots
This contract is divided into lots: Yes
Tenders may be submitted for all lots
two.2) Description
two.2.1) Title
North ( Carlisle and Eden)
Lot No
1
two.2.2) Additional CPV code(s)
- 85000000 - Health and social work services
two.2.3) Place of performance
NUTS codes
- UKD1 - Cumbria
two.2.4) Description of the procurement
Cumbria Children’s Trust Board sets as it’s overarching vision: “Cumbria is a great place to grow up and all children are healthy, safe and achieving”.
The Authority is commissioning the Specialist Overnight Short Breaks Service to meet our statutory duties, national guidance, local strategic priorities and to deliver best practice.
Specialist Overnight Short Breaks aims to:
i. Enhance the wellbeing of the young person and their parents / carers;
ii. Provide positive experiences for young people with disabilities, which at the same time provides a break from caring for their primary carers;
iii. Contribute to the personal and social development of the young person to develop their confidence and independence and help build family resilience;
iv. Provide a safe and friendly environment where young people can play, have fun, and express their individuality;
v. To empower young people and their families to determine the direction of the Service.
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 60
Cost criterion - Name: Finance / Weighting: 40
two.2.6) Estimated value
Value excluding VAT: £1,492,986
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
36
This contract is subject to renewal
Yes
Description of renewals
Option to extend for 12 months plus a firther 12 months
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
South ( Barrow & South Lakeland
Lot No
2
two.2.2) Additional CPV code(s)
- 85000000 - Health and social work services
two.2.3) Place of performance
NUTS codes
- UKD1 - Cumbria
two.2.4) Description of the procurement
Cumbria Children’s Trust Board sets as it’s overarching vision: “Cumbria is a great place to grow up and all children are healthy, safe and achieving”.
The Authority is commissioning the Specialist Overnight Short Breaks Service to meet our statutory duties, national guidance, local strategic priorities and to deliver best practice.
Specialist Overnight Short Breaks aims to:
i. Enhance the wellbeing of the young person and their parents / carers;
ii. Provide positive experiences for young people with disabilities, which at the same time provides a break from caring for their primary carers;
iii. Contribute to the personal and social development of the young person to develop their confidence and independence and help build family resilience;
iv. Provide a safe and friendly environment where young people can play, have fun, and express their individuality;
v. To empower young people and their families to determine the direction of the Service.
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 60
Cost criterion - Name: Finance / Weighting: 40
two.2.6) Estimated value
Value excluding VAT: £1,891,017
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
36
This contract is subject to renewal
Yes
Description of renewals
Option to extend for 12 months plus a firther 12 months
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
West (Allerdale and Copeland)
Lot No
3
two.2.2) Additional CPV code(s)
- 85000000 - Health and social work services
two.2.3) Place of performance
NUTS codes
- UKD1 - Cumbria
two.2.4) Description of the procurement
Cumbria Children’s Trust Board sets as it’s overarching vision: “Cumbria is a great place to grow up and all children are healthy, safe and achieving”.
The Authority is commissioning the Specialist Overnight Short Breaks Service to meet our statutory duties, national guidance, local strategic priorities and to deliver best practice.
Specialist Overnight Short Breaks aims to:
i. Enhance the wellbeing of the young person and their parents / carers;
ii. Provide positive experiences for young people with disabilities, which at the same time provides a break from caring for their primary carers;
iii. Contribute to the personal and social development of the young person to develop their confidence and independence and help build family resilience;
iv. Provide a safe and friendly environment where young people can play, have fun, and express their individuality;
v. To empower young people and their families to determine the direction of the Service.
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 60
Cost criterion - Name: Finance / Weighting: 40
two.2.6) Estimated value
Value excluding VAT: £1,156,320
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
36
This contract is subject to renewal
Yes
Description of renewals
Option to extend for 12 months plus a firther 12 months
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
9 July 2021
Local time
10:00am
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)
four.2.7) Conditions for opening of tenders
Date
9 July 2021
Local time
10:00am
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.3) Additional information
Cumbria County Council is fully supportive of all aspects of diversity including ethnicity, race, religion, age,
disability and sexual orientation. In this respect Cumbria County Council welcomes expressions of interest
from ethnic minority, disabled and other diverse business communities and the voluntary sector. Economic
operators are therefore required to fully comply with all statutory obligations/applicable legislation and there
will be a requirement to participate in the Authority’s supplier audits on all aspects of diversity. The Contracting
Authority expressly reserves the right: (I) Not to award any contract as a result of the procurement process
commenced by publication of this notice; and (II)To make whatever changes it may see fit to the content and
structure of the tendering competition; and in no circumstances will the Authority be liable for any costs incurred
by the candidates. If the Authority decides to enter into a Contract with the successful supplier, this does not
mean that there is any guarantee of subsequent contracts being awarded. Any expenditure, work or effort
undertaken prior to contract award is accordingly a matter solely for the commercial judgement of potential
suppliers. The Contract is for 4 years. The total value provided is only an estimate. Local Authorities have a
duty under the Local Government Act 2003 to obtain best value in the procurement of works, services and
supplies and to secure continuous improvement in the way they carry out their functions, having regard to a
combination of economy, efficiency and effectiveness. This means that when procuring contracts, the Council
will, on a case by case basis, weigh up the costs of the contract against the benefits off their employment terms
for contractors employees and any resulting benefit to the Council. There is scope forgiving some weight at the
tender evaluation stage to the attitude of contractors, suppliers and some service providers to fair employment
clauses and of the Council’s fiduciary duty to tax payers and obtaining best value. Each case will be considered
separately and flexibly, with any impact on costs fully assessed and justified.
Please note that AQP does not limit the number of candidates
six.4) Procedures for review
six.4.1) Review body
Her Majesty's Court Service
London
Country
United Kingdom