Section one: Contracting authority
one.1) Name and addresses
West Lothian Council
West Lothian Civic Centre, Howden South Road
Livingston
EH54 6FF
Contact
Lisa Mallaghan
Lisa.Mallaghan@westlothian.gov.uk
Telephone
+44 1506281814
Fax
+44 1506281325
Country
United Kingdom
NUTS code
UKM78 - West Lothian
Internet address(es)
Main address
Buyer's address
https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00140
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://www.publictendersscotland.publiccontractsscotland.gov.uk
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://www.publictendersscotland.publiccontractsscotland.gov.uk
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Community Services for Older People, Prevention and Early Intervention
Reference number
CC12746
two.1.2) Main CPV code
- 85000000 - Health and social work services
two.1.3) Type of contract
Services
two.1.4) Short description
West Lothian Health and Social Care Partnership (WLHSCP) have a requirement to appoint a suitable service provider to deliver Community Services for Older People, Prevention and Early Intervention. The service will provide person centered, outcome focused activities and support for individuals. The provider is expected to have a large established volunteer’s network of in excess of 65 volunteers to support service users to achieve positive changes having identified and agreed individual goals by developing trusted relationships, establishing or re-establishing social networks and connections within their local communities. Service users will be encouraged to build their individual social capacity and will be actively encouraged to volunteer where appropriate to do so. This will support the delivery of services, increase capacity within the voluntary sector in West Lothian and furnish volunteers with the many benefits of volunteering.
two.1.5) Estimated total value
Value excluding VAT: £1,747,236
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 85000000 - Health and social work services
- 85300000 - Social work and related services
- 85311100 - Welfare services for the elderly
two.2.3) Place of performance
NUTS codes
- UKM78 - West Lothian
Main site or place of performance
West Lothian
two.2.4) Description of the procurement
The Council believes in providing supports and services that allow its citizens to live well. This service sits within the Older Peoples Commissioning Plan and strategy. With the growth in people age 65+ living in West Lothian projected to be higher than the Scottish average, early intervention and prevention in relation to social isolation is key in optimising mental and physical health and promoting independence for a long as possible.
The service will provide person centered, outcome focused activities and support for individuals. The provider is expected to have a large established volunteer’s network of in excess of 65 volunteers to support service users to achieve positive changes having identified and agreed individual goals by developing trusted relationships, establishing or re-establishing social networks and connections within their local communities. Service users will be encouraged to build their individual social capacity and will be actively encouraged to volunteer where appropriate to do so. This will support the delivery of services, increase capacity within the voluntary sector in West Lothian and furnish volunteers with the many benefits of volunteering.
GROUPS/ACTIVITIES: Provide and support a variety of relevant established and new groups and activities across West Lothian. Support the service user to identify a group or activity they would like to attend and provide accompaniment to attend whilst the individual builds confidence to attend independently.
SHORT TERM SUPPORT: Provide a short-term period of one to one support where a service user requires assistance to rebuild their confidence e.g., after hospitalisation, after a fall, or following a recent bereavement.
LONGER TERM SUPPORT: Provide a longer-term period of one to one support in certain circumstances, e.g. when an individual is housebound and socially isolated.
TELEPHONE/DIGITAL SUPPORT: Provide the service user with opportunity to socially engage and develop a trusting relationship through conversation for those unable to attend face to face or group activities. Provide telephone/digital support as a welfare check in times of contingency, such as sudden inclement weather conditions or periods of illness.
SIGNPOSTING: Support service users to access other appropriate services and resources
In accordance with Section 67 (5) of the Public Contacts (Scotland) Regulations (5) i.e. the cost element may also take the form of a fixed price or cost on the basis of which economic operators will compete on quality criteria only whereby price is fixed. Utilising the flexibility of the Light Touch Regime with regard to the award criteria, those providers who are prepared to accept the Council’s fixed budget will score 30% Those providers who are not prepared to accept the Council’s fixed budget will score 0%. The Quality weighting will be 70% and bidders must score a minimum of 60% of the marks allocated to the Quality Score. With a tight timescale for continued service provision, the Council will also utilise the provisions of the Light Touch Regime to reduce the timescales where bidders have to respond. However, the Single Procurement Document has been modified and simplified to make bidding easier to ensure that there is sufficient time for bidders to respond.
two.2.5) Award criteria
Quality criterion - Name: Service Delivery / Weighting: 17.5
Quality criterion - Name: Quality Assurance / Weighting: 14
Quality criterion - Name: Service User Engagement & Feedback / Weighting: 10.5
Quality criterion - Name: Safeguarding / Weighting: 10.5
Quality criterion - Name: Fair Work First / Weighting: 17.5
Price - Weighting: 30
two.2.6) Estimated value
Value excluding VAT: £1,747,236
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
48
This contract is subject to renewal
Yes
Description of renewals
The Council will have sole discretion to extend for up to a further period not exceeding 24 months.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
There is a requirement to deliver a Community Benefit and this will be evaluated within the Fair Work First section.
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
three.2) Conditions related to the contract
three.2.2) Contract performance conditions
Bidders will be required to meet all the requirements of the Service Specification.
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
22 May 2023
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 4 (from the date stated for receipt of tender)
four.2.7) Conditions for opening of tenders
Date
22 May 2023
Local time
12:00pm
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.3) Additional information
SPD Q2B; complete information for all company directors, using home address.
CONFIDENTIALITY - All information supplied by the Authority must be treated in confidence and not disclosed to third parties except
insofar as this is necessary to obtain sureties or quotations for the purpose of submitting the tender. All information supplied by you to the Authority will similarly be treated in confidence except:
(i) for any information required to be disclosed or otherwise provided by the Authority to any person in order to comply with the Freedom
of Information (Scotland) Act 2002 and any codes of practice applicable from time to time relating to access to public authorities’
information.
The Tenderer shall co-operate, facilitate, support and assist the Authority in the provision of this information. In the event the Authority is required to provide information to any person as a result of a request made to it under such Act and/or codes, the Authority shall adhere to the requirements of such Act and/or codes in disclosing information relating to this Agreement, the Project documents and the Contractor.
(ii) that references may be sought from banks, existing or past clients, or other referees submitted by the tenderers;
(iii) for the disclosure of such information with regard to the outcome of the procurement process as may be required to be published in accordance with the requirements of UK government policy on the disclosure of information relating to government contracts.
Additional Information within the ITT for Quality Management and Health and Safety requirements can be found at the following link :
https://www.westlothian.gov.uk/article/11428/Changes-to-Public-Procurement-Rules
The HSE website will be checked for breaches. Should West Lothian Council's Health and Safety team not be satisfied with the outcome
your tender will be rejected.
Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public
Contracts (Scotland) Regulations 2015.
For further information regarding regulated procurements please refer to Regulations 58 and 59 of The Public Contracts (Scotland)
Regulations 2015.
Police Scotland will be consulted with regards to Serious and Organised Crime checks. Any links to this type of activity may cause your tender to be rejected.
The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is . For more information see:
http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343
A sub-contract clause has been included in this contract. For more information see:
http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2363
Community benefits are included in this requirement. Bidders will bed required to confirm that at least 2 jobs will be filled by people who are located within West Lothian and this will be evaluated within the Fair Work First question. For more information see:
https://www.gov.scot/policies/public-sector-procurement/community-benefits-in-procurement/
The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is 23883. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343
Community benefits are included in this requirement. For more information see: https://www.gov.scot/policies/public-sector-procurement/community-benefits-in-procurement/
A summary of the expected community benefits has been provided as follows:
It will be a requirement that service providers are required to confirm that at least 2 jobs will be filled by people who are located within West Lothian and this will be incorporated and evaluated within the Fair Work First element of the Tender
However, Non-evaluated Community Benefits will also be incorporated and any other Community Benefits offered will be imposed as contract conditions.
(SC Ref:727702)
six.4) Procedures for review
six.4.1) Review body
Livingston Sherriff Court
West Lothian Civic Centre, Howden South Road
Livingston
EH54 6FF
Lisa.Mallaghan@westlothian.gov.uk
Country
United Kingdom