Section one: Contracting authority/entity
one.1) Name, addresses and contact point(s)
Ministry of Defence
Ships Maritime Combat Systems (MCS) team, Communications and Situational Awareness (CSA), #3213 Ash 2C Abbey Wood South
Bristol
BS34 8JH
For the attention of
Bessell Vikki
Email(s)
Country
United Kingdom
Section two: Object of the contract
two.1) Description
two.1.2) Type of contract and location of works, place of delivery or of performance
Services
Service category No 3: Defence services, military defence services and civil defence services
NUTS code
- UK - United Kingdom
two.1.4) Short description of the contract or purchase(s)
Contract for the repair and technical support of the legacy very high frequency and ultra high frequency (VUHF) equipment for the LPD class.
two.1.5) Common procurement vocabulary (CPV)
- 50333000 - Maintenance services of radio-communications equipment
Section four: Procedure
Type of procedure
Negotiated without publication of a contract notice
Justification for the award of the contract without prior publication of a contract notice
1) Justification for the choice of the negotiated procedure without prior publication of a contract notice
The works/goods/services can be provided only by a particular tenderer for reasons that are:
technical
The Communications & Situational Awareness (CSA) Project Team within Defence Equipment & Support (DE&S),part of the UK Ministry of Defence, (“the Authority”) intends to award a contract (the Contract) to Park Air Systems Ltd (“the Contractor”) for the combined support of very high frequency and ultra high frequency
(VUHF) communications equipment. The Contract will extend the services currently provided to the Authority by the Contractor for a further period of two years to 31st March 2025 with a further two option years included to 31 March 2027.
A separate contract (CSA/1093) for V/UHF Capability Replacement (VCR) project is rolling out to MCMV’s, Type 23s and RFA Platforms however the Landing Platform Dock (LPD) class (HMS Albion and HMS Bulwark) is not included in the scope. Therefore, the purpose of the Contract is for repair and technical support of the legacy V/UHF equipment for the LPD class.
In accordance with regulation 4 of The Defence and Security Public Contracts (Amendment) (EU Exit) Regulations 2019 (SI 2019/697) this procurement falls to be regulated under the provisions of the Defence and Security Public Contracts Regulations 2011 as amended (in particular by SI 2019/697 and SI 2020/1450).
Prior publication of a contract notice in the Official Journal of the European Union is no longer appropriate. It is considered that the award of the contract without prior publication of a contract notice in the UK e notification service (as required by in accordance with the relevant legislation) is lawful in accordance with
regulation 16(1)(a)(ii) of the DSPCR 2011 because the Contract may be awarded only to the Contractor for technical reasons.
This is on the basis that the Contractor, the Original Equipment Manufacturer (OEM), for this equipment, have sole capability of performing the contract. No other supplier has access to the specific repair moulds or any information to reverse engineer as these are bespoke to Contractor. Replacement of the existing legacy
equipment is now done through repair and parts salvaged from items deemed beyond economical repair with no spares supply available on the market. The Contractor owns the IPR imbedded in the software within the legacy equipment, own all supporting documentation/manuals needed to maintain it and possess the SQEP
technical expertise to carry out the repair activity at the sole repair facility.
Section five: Award of contract
Contract No
CSA/1045
five.1) Date of contract award decision
31 March 2023
five.2) Information about offers
Number of offers received
1
Number of offers received by electronic means
1
five.3) Name and address of economic operator in favour of whom the contract award decision has been taken
Park Air Systems Ltd
Northfields, Market Deeping
Peterborough
PE6 8UE
Country
United Kingdom
five.4) Information on value of contract
Total final value of the contract
Value: £2,566,000
Section six: Complementary information
six.1) Information about European Union funds
The contract is related to a project and/or programme financed by European Union funds: No