Section one: Contracting authority
one.1) Name and addresses
Sheffield Hallam University
City Campus
Sheffield
S11WB
Contact
Johana Madafi
Country
United Kingdom
Region code
UKE32 - Sheffield
UK Register of Learning Providers (UKPRN number)
10005790
Internet address(es)
Main address
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Education
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Procurement of a Learning Management System
Reference number
2425-12-DTS-JM
two.1.2) Main CPV code
- 80000000 - Education and training services
two.1.3) Type of contract
Services
two.1.4) Short description
Sheffield Hallam University wishes to upgrade its existing Human Resources Management System by adding a Learning Management System to enhance training and recording accuracy for its staff members mandatory trainings.
two.1.6) Information about lots
This contract is divided into lots: No
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £160,800
two.2) Description
two.2.3) Place of performance
NUTS codes
- UKE - Yorkshire and the Humber
Main site or place of performance
Sheffield Hallam University
City Campus
Sheffield
S11WB
two.2.4) Description of the procurement
Sheffield Hallam University wishes to upgrade its existing Human Resources Management System by adding a Learning Management System to enhance training and recording accuracy for its staff members mandatory trainings.
For that purpose Sheffield Hallam University intends to directly award a new contract to Access Group to provide the additional services of a Learning Management Systems to allow a seamless integration of this system to the University's existing People XD system which Access Group already provides for the University.
The need to add a Learning Management System of this nature is to align with the mandatory regulatory requirements of the new OfS condition of registration (E6) on sexual harassment and misconduct and also align with the H&S training to ensure that the Notice of Contravention (NOC) from the HSE can be fully addressed. Both these requirements need to be implemented by Aug 2025 to ensure the University is Ofs compliant and at the same time ensuring continuity of operations before the next Ofs inspection. Future procurement has been taken into consideration and hence this addition will run concurrently with the existing People XD system to allow flexibility for future procurement and scalability.
two.2.5) Award criteria
Price
two.2.11) Information about options
Options: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Award of a contract without prior publication of a call for competition in the cases listed below
- The procurement falls outside the scope of application of the regulations
Explanation:
This service is being procurement to ensure Ofs regulatory and mandatory compliance and requirements which have to be implemented by Aug 2025 and the University realised that due to the timescales involved in mobilisation and implementation of this system it was advantageous to add this system as an additional service to work seamlessly with an already existing People XD system already under the watch of Access Group as this would ensure the institution's operations are not disrupted. To ensure future procurements is done competitively, this contract will only run concurrently with the existing People XD contract and expire at the same time to allow a new procurement procedure to be done for a new longer term contract where both services are acquired under one contract.
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
Section five. Award of contract
Contract No
2425-12-DTS-JM
Title
Learning Management System
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
28 March 2025
five.2.2) Information about tenders
Number of tenders received: 1
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Access UK Ltd
Colchester
CO7 6LZ
Country
United Kingdom
NUTS code
- UKE - Yorkshire and the Humber
UK Register of Learning Providers (UKPRN number)
10005790
The contractor is an SME
No
five.2.4) Information on value of contract/lot (excluding VAT)
Initial estimated total value of the contract/lot: £160,800
Total value of the contract/lot: £160,800
Section six. Complementary information
six.4) Procedures for review
six.4.1) Review body
Sheffield Hallam University
Sheffield
Country
United Kingdom