Section one: Contracting authority
one.1) Name and addresses
EFFICIENCY EAST MIDLANDS LIMITED
Unit 3 Maisies Way
Alfreton
DE55 2DS
Contact
Jonathan
Telephone
+44 1246395610
Country
United Kingdom
NUTS code
UKF - East Midlands (England)
Companies House
07762614
Internet address(es)
Main address
one.2) Information about joint procurement
The contract is awarded by a central purchasing body
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Water Treatment Management Services (Domestic & Commercial) Framework
Reference number
EEM0007 (2024 - 2028)
two.1.2) Main CPV code
- 50510000 - Repair and maintenance services of pumps, valves, taps and metal containers
two.1.3) Type of contract
Services
two.1.4) Short description
Efficiency East Midlands Ltd (EEM) is a not for profit consortium which establishes and manages a range of framework and DPS agreements. Our membership has now grown to over 320 public sector organisations including housing associations and ALMO's, Local Authorities, NHS trusts, Education Providers, Blue Light Services, Government Agencies and Charities. EEM have also established a formal collaboration with 3 like-minded procurement consortia-Westworks, South East Consortium and Advantage South West. The membership list for these three consortia may be obtained from the following website
addresses:(https://www.westworks.org.uk)
(https://www.southeastconsortium.org.uk)
(https://www.advantagesouthwest.co.uk)
Efficiency East Midlands (EEM Ltd) carried out this tender exercise on behalf of our membership to establish a Water Treatment Management Services (Domestic & Commercial) Framework to replace our existing Framework which expired in March 2024. The Framework will provide EEM Members with a provision for their Water Treatment Services covering both Domestic & Commercial but not limited to carrying out Water Risk Assessments, Water Monitoring and all types of Remedial works to help members deliver safe water supply. The Framework agreement will be for a period of 48 months, running from Monday 11th March 2024 to 10th March 2028. 8 Contractors have been appointed onto each of the geographical sublots, (Midlands & National) of the Framework, ensuring that all our member's requirements are covered taking into consideration the range of locations our members are located in.
two.1.6) Information about lots
This contract is divided into lots: Yes
two.1.7) Total value of the procurement (excluding VAT)
Lowest offer: £145,000 / Highest offer: £378,000 taken into consideration
two.2) Description
two.2.1) Title
Water Treatment Services
Lot No
Sublot 1 Midlands
two.2.2) Additional CPV code(s)
- 44611500 - Water tanks
- 45232430 - Water-treatment work
- 50510000 - Repair and maintenance services of pumps, valves, taps and metal containers
- 71321300 - Plumbing consultancy services
- 71700000 - Monitoring and control services
- 71800000 - Consulting services for water-supply and waste consultancy
- 90711100 - Risk or hazard assessment other than for construction
- 90921000 - Disinfecting and exterminating services
two.2.3) Place of performance
NUTS codes
- UKC - North East (England)
- UKD - North West (England)
- UKE - Yorkshire and the Humber
- UKF - East Midlands (England)
- UKG - West Midlands (England)
- UKH - East of England
- UKI - London
- UKJ - South East (England)
- UKK - South West (England)
- UKL - Wales
two.2.4) Description of the procurement
Water Treatment Services Framework Sub-Lot1 Midlands will provide EEM Members in the Midlands with a compliant route to procure Water Treatment Management Services to support their domestic and commercial properties and any other works associated with this framework.
Services covered by this framework cover but are not limited to the below:
• Water System Risk Assessment services (WRA) services
• Legionella Risk Assessment, Written scheme of examination
• Reporting and Recommendations on results
Water hygiene monitoring and remedials services will include but not be limited to:
• Legionella Control - works associated with the water monitoring and maintenance programme for the prevention of legionella for domestic hot and cold-water services.
• Water System Monitoring - Recording of water temperatures, recording of the condition of cold-water storage tanks and hot water calorifiers.
• Legionella Sampling and Analysis - Provision of labour for drawing off and bottling sample.
• Cleaning and Disinfection of Water Storage Tanks, Upgrade Cold-water Storage Tank.
• Clean and Chemically Disinfect Hot Water Systems
• Replace Existing Cold-water Storage Tank and Chemically Disinfect the System
• Correct operation of thermostatic mixing valves together with corrective measure
• Removal of Dead Ends and Dead Legs on Hot and Cold-water Systems
• Removal of Generic Flexible Hoses on Hot and Cold-water System (excludes Flexes incorporated into tap design).
• Maintaining a water hygiene logbook specific to the site
• Thermostatic Mixing Valves Installation/Replacement
• Delivery to UKAS accredited laboratory
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 60
Cost criterion - Name: Schedule of Rates / Weighting: 25
Cost criterion - Name: Scenario Tab Pricing / Weighting: 7.5
Cost criterion - Name: Call Out & Labour Rates / Weighting: 7.5
two.2.11) Information about options
Options: No
two.2) Description
two.2.1) Title
Water Treatment Management Services
Lot No
Sub-lot 2 National Coverage
two.2.2) Additional CPV code(s)
- 44611500 - Water tanks
- 45232430 - Water-treatment work
- 45332200 - Water plumbing work
- 50510000 - Repair and maintenance services of pumps, valves, taps and metal containers
- 71321300 - Plumbing consultancy services
- 71700000 - Monitoring and control services
- 71800000 - Consulting services for water-supply and waste consultancy
- 90711100 - Risk or hazard assessment other than for construction
- 90921000 - Disinfecting and exterminating services
two.2.3) Place of performance
NUTS codes
- UKC - North East (England)
- UKD - North West (England)
- UKE - Yorkshire and the Humber
- UKF - East Midlands (England)
- UKG - West Midlands (England)
- UKH - East of England
- UKI - London
- UKJ - South East (England)
- UKK - South West (England)
- UKL - Wales
two.2.4) Description of the procurement
Water Treatment Services Framework Sub-Lot2 National Coverage will provide EEM Members throughout England and Wales with a compliant route to procure Water Treatment Management Services to support their domestic and commercial properties and any other works associated with this framework.
Services covered by this framework cover but are not limited to the below:
• Water System Risk Assessment services (WRA) services
• Legionella Risk Assessment, Written scheme of examination
• Reporting and Recommendations on results
Water hygiene monitoring and remedials services will include but not be limited to:
• Legionella Control - works associated with the water monitoring and maintenance programme for the prevention of legionella for domestic hot and cold-water services.
• Water System Monitoring - Recording of water temperatures, recording of the condition of cold-water storage tanks and hot water calorifiers.
• Legionella Sampling and Analysis - Provision of labour for drawing off and bottling sample.
• Cleaning and Disinfection of Water Storage Tanks, Upgrade Cold-water Storage Tank.
• Clean and Chemically Disinfect Hot Water Systems
• Replace Existing Cold-water Storage Tank and Chemically Disinfect the System
• Correct operation of thermostatic mixing valves together with corrective measure
• Removal of Dead Ends and Dead Legs on Hot and Cold-water Systems
• Removal of Generic Flexible Hoses on Hot and Cold-water System (excludes Flexes incorporated into tap design).
• Maintaining a water hygiene logbook specific to the site
• Thermostatic Mixing Valves Installation/Replacement
• Delivery to UKAS accredited laboratory
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 60
Cost criterion - Name: Schedule of Rates / Weighting / Weighting: 25
Cost criterion - Name: Scenario Pricing Tab / Weighting: 7.5
Cost criterion - Name: Call Out and Labour Rates / Weighting: 7.5
two.2.11) Information about options
Options: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2023/S 000-031018
Section five. Award of contract
Lot No
Sublot 1 Midlands
Title
Water Treatment Services Framework
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
5 March 2024
five.2.2) Information about tenders
Number of tenders received: 16
Number of tenders received by electronic means: 16
The contract has been awarded to a group of economic operators: Yes
five.2.3) Name and address of the contractor
Second Element Limited
Market Rasen
Country
United Kingdom
NUTS code
- UK - United Kingdom
Companies House
04578427
The contractor is an SME
Yes
five.2.3) Name and address of the contractor
H2O Nationwide Limited
Dartford, Kent
Country
United Kingdom
NUTS code
- UK - United Kingdom
Companies House
3599380
The contractor is an SME
Yes
five.2.3) Name and address of the contractor
HSL Compliance Limited
Ross-on-Wye
Country
United Kingdom
NUTS code
- UK - United Kingdom
Companies House
02425951
The contractor is an SME
Yes
five.2.3) Name and address of the contractor
Churchill Contract Services Limited
Luton
Country
United Kingdom
NUTS code
- UK - United Kingdom
Companies House
03762020
The contractor is an SME
Yes
five.2.3) Name and address of the contractor
Integrated Water Services Ltd
Walsall
Country
United Kingdom
NUTS code
- UK - United Kingdom
Companies House
5283349
The contractor is an SME
Yes
five.2.3) Name and address of the contractor
HBE (Healthy Buildings Ltd)
Newry
Country
United Kingdom
NUTS code
- UK - United Kingdom
Companies House
NI036796
The contractor is an SME
Yes
five.2.3) Name and address of the contractor
Severn Trent Services Operations UK Limited
Coventry
Country
United Kingdom
NUTS code
- UK - United Kingdom
Companies House
04052522
The contractor is an SME
Yes
five.2.3) Name and address of the contractor
Rock Compliance Limited
Alcester
Country
United Kingdom
NUTS code
- UK - United Kingdom
Companies House
02902353
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Lowest offer: £145,000 / Highest offer: £378,000 taken into consideration
Section five. Award of contract
Lot No
Sub-lot 2 National Coverage
Title
Water Treatment Management Services Framework
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
5 March 2024
five.2.2) Information about tenders
Number of tenders received: 16
Number of tenders received by electronic means: 16
The contract has been awarded to a group of economic operators: Yes
five.2.3) Name and address of the contractor
H2O Nationwide Limited
Kent
Country
United Kingdom
NUTS code
- UK - United Kingdom
Companies House
3599380
The contractor is an SME
Yes
five.2.3) Name and address of the contractor
HSL Compliance Limited
Ross-on-Wye
Country
United Kingdom
NUTS code
- UK - United Kingdom
Companies House
02425951
The contractor is an SME
Yes
five.2.3) Name and address of the contractor
Churchill Contract Services Limited
Luton
Country
United Kingdom
NUTS code
- UK - United Kingdom
Companies House
03762020
The contractor is an SME
Yes
five.2.3) Name and address of the contractor
Integrated Water Services Ltd
Walsall
Country
United Kingdom
NUTS code
- UK - United Kingdom
Companies House
5283349
The contractor is an SME
Yes
five.2.3) Name and address of the contractor
HBE (Healthy Buildings Ltd)
Newry
Country
United Kingdom
NUTS code
- UK - United Kingdom
Companies House
NI036796
The contractor is an SME
Yes
five.2.3) Name and address of the contractor
Severn Trent Services Operations UK Limited
Coventry
Country
United Kingdom
NUTS code
- UK - United Kingdom
Companies House
04052522
The contractor is an SME
Yes
five.2.3) Name and address of the contractor
Rock Compliance Ltd
Alcester
Country
United Kingdom
NUTS code
- UK - United Kingdom
Companies House
02902353
The contractor is an SME
Yes
five.2.3) Name and address of the contractor
Urban Environments Limited
Sevenoaks
Country
United Kingdom
NUTS code
- UK - United Kingdom
Companies House
03612782
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £214,000
Section six. Complementary information
six.3) Additional information
The call-off contracts to be awarded pursuant to the framework agreements to be entered at conclusion of the procurement exercise may extend for a duration of up to 5 years beyond
expiry of the 4-year framework term. Please note that the total potential framework value stated within this notice is in relation to the full 4-year framework and takes into consideration the lot structure, length of call off contracts and that the EEM membership may grow over the framework lifetime. Where the contract notice states a maximum of suppliers to be appointed to the Framework, this means within each lot. (EEM) on behalf of their members and the other organisations described below as being authorised users. The following contracting authorities will be entitled to agree and award contracts under this framework agreement as Authorised Users:
1) any Member of EEM which for the avoidance of doubt currently includes 3 partners consortia - Westworks(www.westworks.org.uk)
Advantage South West (www.advantagesouthwest.co.uk
and South East Consortium (www.southeastconsortium.org.uk)
A full list of current members is available www.eem.org.uk
2) any future member of EEM or our partner consortia and in all cases being an organisation which has applied to join EEM or our partner consortia in accordance with the applicable constitutional documents.
3)3) An EEM participant being an organisation which is neither a current or EEM member (as defined at 1 above) nor a future member of EEM (as defined at 2 above) based within England
and Wales which owns and/ or maintains/manages housing stock in one or more geographic area in which it operates and/or is an NHS Trust (which includes acute trusts, mental health trusts, care service trusts and ambulance trusts) or an organisation, police authority, fire authority, ambulance trust, university, higher/further education college, school or academy or other public sector organisation. Further details regarding the authorised users of this framework can be found within the
tender documents.
six.4) Procedures for review
six.4.1) Review body
Royal Courts of Justice
The Strand
London
WC2A 2LL
Country
United Kingdom
six.4.2) Body responsible for mediation procedures
Royal Courts of Justice
The Strand
London
WC2A 2LL
Country
United Kingdom
six.4.4) Service from which information about the review procedure may be obtained
The Cabinet Office
Correspondence Team, Cabinet Office, Whitehall
London
SW1A 2AS
Country
United Kingdom