- Scope of the procurement
- Lot 1. Single Use Trocars
- Lot 2. Single Use Instrumentation
- Lot 4. Reposable Instrumentation
- Lot 5. Reposable Trocars
- Lot 6. Reusable Instruments & Accessories
- Lot 9. Circular Wound Protector/Retractors
- Lot 8. Single Use Accessories
- Lot 7. Suction Irrigation Sets
- Lot 3. Specimen Retrieval Bags/System
Section one: Contracting authority
one.1) Name and addresses
The Common Services Agency (more commonly known as NHS National Services Scotland) (NSS)
Gyle Square (NSS Head Office), 1 South Gyle Crescent
Edinburgh
EH12 9EB
Contact
Hannah Thomson
Telephone
+44 1698794410
Country
United Kingdom
NUTS code
UKM - Scotland
Internet address(es)
Main address
http://www.nss.nhs.scot/browse/procurement-and-logistics
Buyer's address
https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA11883
one.2) Information about joint procurement
The contract is awarded by a central purchasing body
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://www.publictendersscotland.publiccontractsscotland.gov.uk
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://www.publictendersscotland.publiccontractsscotland.gov.uk
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Health
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Minimally Invasive Surgical Products
Reference number
NP50924
two.1.2) Main CPV code
- 33169000 - Surgical instruments
two.1.3) Type of contract
Supplies
two.1.4) Short description
National Framework for the supply of Minimally Invasive Surgical Products covering the following products to NHS Scotland either via the NDS or direct to Health Boards.
two.1.5) Estimated total value
Value excluding VAT: £9,295,000
two.1.6) Information about lots
This contract is divided into lots: Yes
Tenders may be submitted for all lots
two.2) Description
two.2.1) Title
Single Use Trocars
Lot No
1
two.2.2) Additional CPV code(s)
- 33169000 - Surgical instruments
two.2.3) Place of performance
NUTS codes
- UKM - Scotland
two.2.4) Description of the procurement
We require a Single Use Trocar for use in a wide range of NHSS Acute setting. One of the primary functions for a Trocar is to be used as a portal for subsequent placement of other instruments.
Packaged in a peel-able pouch with at least one side clear plastic showing the contents
Packaging must clearly reference:
- State Size
- Lot number
- Expiration data
- CE marked
- Sterile
- Single Use
We envisage awarding 5 suppliers to this Lot.
two.2.5) Award criteria
Quality criterion - Name: Training & Support / Weighting: 5
Quality criterion - Name: Functional Characteristics / Weighting: 25
Quality criterion - Name: Sustainability / Weighting: 10
Price - Weighting: 60
two.2.6) Estimated value
Value excluding VAT: £3,670,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
36
This contract is subject to renewal
Yes
Description of renewals
2 optional 12-month extension periods can be utilised by the Authority.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.12) Information about electronic catalogues
Tenders must be presented in the form of electronic catalogues or include an electronic catalogue
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Single Use Instrumentation
Lot No
2
two.2.2) Additional CPV code(s)
- 33169000 - Surgical instruments
two.2.3) Place of performance
NUTS codes
- UKM - Scotland
two.2.4) Description of the procurement
We require a range of Single Use Laparoscopic Instruments for use in a variety of clinical procedures by suitably trained personnel and may be used in conjunction with Trocars and Specimen Bags.
Packaging must clearly reference:
- Lot number
- Expiration data
- CE/UKCA marking
- Sterile
- Single Use
We envisage awarding 5 suppliers to this Lot.
two.2.5) Award criteria
Quality criterion - Name: Training & Support / Weighting: 5
Quality criterion - Name: Functional Characteristics / Weighting: 25
Quality criterion - Name: Sustainability / Weighting: 10
Price - Weighting: 60
two.2.6) Estimated value
Value excluding VAT: £1,150,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
36
This contract is subject to renewal
Yes
Description of renewals
2 optional 12-month extension periods can be utilised by the Authority.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.12) Information about electronic catalogues
Tenders must be presented in the form of electronic catalogues or include an electronic catalogue
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Reposable Instrumentation
Lot No
4
two.2.2) Additional CPV code(s)
- 33169000 - Surgical instruments
two.2.3) Place of performance
NUTS codes
- UKM - Scotland
two.2.4) Description of the procurement
We require a range of Reposable Laparoscopic Instruments that are used in a variety of clinical procedures by suitably trained personnel and may be used in conjunction with Trocars and Specimen Bags.
Packaging must clearly reference:
- Lot number
- Expiration data
- CE/UKCA marking
- Sterile where applicable
We envisage awarding 5 suppliers to this Lot.
two.2.5) Award criteria
Quality criterion - Name: Training & Support / Weighting: 10
Quality criterion - Name: Functional Characteristics / Weighting: 25
Quality criterion - Name: Sustainability / Weighting: 10
Price - Weighting: 55
two.2.6) Estimated value
Value excluding VAT: £1,000,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
36
This contract is subject to renewal
Yes
Description of renewals
2 optional 12-month extension periods can be utilised by the Authority.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.12) Information about electronic catalogues
Tenders must be presented in the form of electronic catalogues or include an electronic catalogue
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Reposable Trocars
Lot No
5
two.2.2) Additional CPV code(s)
- 33169000 - Surgical instruments
two.2.3) Place of performance
NUTS codes
- UKM - Scotland
two.2.4) Description of the procurement
We require a range of Reposable Trocars that are used in a variety of clinical procedures by suitably trained personnel.
Packaging must clearly reference:
- Lot number
- Expiration data
- CE/UKCA marking
- Sterile where applicable
We envisage awarding 7 suppliers to this Lot.
two.2.5) Award criteria
Quality criterion - Name: Training & Support / Weighting: 30
Quality criterion - Name: Sustainability / Weighting: 10
Price - Weighting: 60
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
36
This contract is subject to renewal
Yes
Description of renewals
2 optional 12-month extension periods can be utilised by the Authority.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.12) Information about electronic catalogues
Tenders must be presented in the form of electronic catalogues or include an electronic catalogue
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Reusable Instruments & Accessories
Lot No
6
two.2.2) Additional CPV code(s)
- 33169000 - Surgical instruments
two.2.3) Place of performance
NUTS codes
- UKM - Scotland
two.2.4) Description of the procurement
We require a range of Reusable Instruments and Accessories that are used in a variety of clinical procedures by suitably trained personnel.
Packaging must clearly reference:
- Lot number
- Expiration data
- CE/UKCA marking
- Sterile where applicable
We envisage awarding 7 suppliers to this Lot.
two.2.5) Award criteria
Quality criterion - Name: Training & Support / Weighting: 30
Quality criterion - Name: Sustainability / Weighting: 10
Price - Weighting: 60
two.2.6) Estimated value
Value excluding VAT: £150,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
36
This contract is subject to renewal
Yes
Description of renewals
2 optional 12-month extension periods can be utilised by the Authority.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.12) Information about electronic catalogues
Tenders must be presented in the form of electronic catalogues or include an electronic catalogue
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Circular Wound Protector/Retractors
Lot No
9
two.2.2) Additional CPV code(s)
- 33169000 - Surgical instruments
two.2.3) Place of performance
NUTS codes
- UKM - Scotland
two.2.4) Description of the procurement
We require a range of Single Use Circular Wound Protector/Retractors for use in a variety of clinical procedures by suitably trained personnel. These products are designed to provide circumferential retraction to as well as protecting the wound.
Please note this Lot is for circumferential ring style wound protector/retractors, not retractor hooks which are covered in Lot 8.
Packaging must clearly reference:
- Size
- Lot number
- Expiration data
- CE/UKCA marking
- Sterile
- Single Use
We envisage awarding 5 suppliers to this Lot.
two.2.5) Award criteria
Quality criterion - Name: Training & Support / Weighting: 30
Quality criterion - Name: Sustainability / Weighting: 10
Price - Weighting: 60
two.2.6) Estimated value
Value excluding VAT: £1,200,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
36
This contract is subject to renewal
Yes
Description of renewals
2 optional 12-month extension periods can be utilised by the Authority.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.12) Information about electronic catalogues
Tenders must be presented in the form of electronic catalogues or include an electronic catalogue
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Single Use Accessories
Lot No
8
two.2.2) Additional CPV code(s)
- 33169000 - Surgical instruments
two.2.3) Place of performance
NUTS codes
- UKM - Scotland
two.2.4) Description of the procurement
8.1 We require an Anti Fog solution that may be used on endoscopic lenses and surgical cameras which inhibits condensation and clouding within an NHSS Acute setting.
8.2 We require a DCS Camera Sleeve which provides a sterile barrier around the camera head and cable within an NHSS Acute setting.
8.3 We require an Insufflation tubing kit for use in laparoscopic surgery for delivery of clean filtered CO2 within NHS Scotland and used by suitably trained personnel.
8.4 We require a Trocar site closure device used for closing incision sites following laparoscopic procedures within NHS Scotland by suitably trained personnel.
8.5 We require a range of Elastic Retractor Hooks which are self-retaining, adjustable retractors which offer superior access and visualization across a wide range of surgical applications within NHS Scotland and will be used by suitably trained personnel.
8.6 We require a Plastic Retractor Ring System for use with elastic retractor hooks for use in wide range of surgical applications within NHS Scotland and used by suitably trained personnel.
Packaging must clearly reference:
- State Size
- Lot number
- Expiration data
- CE marked
- Single Use
- Sterile where applicable
We envisage awarding 7 suppliers to this Lot.
two.2.5) Award criteria
Quality criterion - Name: Training & Support / Weighting: 30
Quality criterion - Name: Sustainability / Weighting: 10
Price - Weighting: 60
two.2.6) Estimated value
Value excluding VAT: £900,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
36
This contract is subject to renewal
Yes
Description of renewals
2 optional 12-month extension periods can be utilised by the Authority.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.12) Information about electronic catalogues
Tenders must be presented in the form of electronic catalogues or include an electronic catalogue
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Suction Irrigation Sets
Lot No
7
two.2.2) Additional CPV code(s)
- 33169000 - Surgical instruments
two.2.3) Place of performance
NUTS codes
- UKM - Scotland
two.2.4) Description of the procurement
We require a Single Use Suction Irrigation Set, in various lengths, that is required for easy fluid removal & irrigation during minimally invasive surgery.
Packaging must clearly reference:
- Lot number
- Expiration data
- CE/UKCA marking
- Sterile
- Single Use
We envisage awarding 7 suppliers to this Lot.
two.2.5) Award criteria
Quality criterion - Name: Training & Support / Weighting: 30
Quality criterion - Name: Sustainability / Weighting: 10
Price - Weighting: 60
two.2.6) Estimated value
Value excluding VAT: £550,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
36
This contract is subject to renewal
Yes
Description of renewals
2 optional 12-month extension periods can be utilised by the Authority.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.12) Information about electronic catalogues
Tenders must be presented in the form of electronic catalogues or include an electronic catalogue
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Specimen Retrieval Bags/System
Lot No
3
two.2.2) Additional CPV code(s)
- 33169000 - Surgical instruments
two.2.3) Place of performance
NUTS codes
- UKM - Scotland
two.2.4) Description of the procurement
We require a range of Specimen Bags/Systems for use in a variety of clinical procedures by suitably trained personnel. These products can be supplied in bag or system format with a range of different sizes.
Packaging must clearly reference:
- Lot number
- Expiration data
- CE/UKCA marking
- Sterile
- Single Use
We envisage awarding 5 suppliers to this Lot.
two.2.5) Award criteria
Quality criterion - Name: Training & Support / Weighting: 5
Quality criterion - Name: Functional Characteristics / Weighting: 25
Quality criterion - Name: Sustainability / Weighting: 10
Price - Weighting: 60
two.2.6) Estimated value
Value excluding VAT: £675,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
36
This contract is subject to renewal
Yes
Description of renewals
2 optional 12-month extension periods can be utilised by the Authority.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.12) Information about electronic catalogues
Tenders must be presented in the form of electronic catalogues or include an electronic catalogue
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.2) Economic and financial standing
List and brief description of selection criteria
3 years financial accounts
Minimum level(s) of standards possibly required
Potential Framework Participants must confirm they already have or can commit to obtain, prior to the commencement of the contract, the levels of insurance cover indicated below:
Professional Risk Indemnity: 2M GBP
Employer's (Compulsory) Liability: 5M GBP
Public Liability: 5M GBP
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
Framework agreement with several operators
Envisaged maximum number of participants to the framework agreement: 49
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2023/S 000-033905
four.2.2) Time limit for receipt of tenders or requests to participate
Date
14 May 2024
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.7) Conditions for opening of tenders
Date
14 May 2024
Local time
12:00pm
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
six.3) Additional information
The values in Sections II.1.5 and II.2.6 cover the full duration of the framework including any extension options that may be exercised.
The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is 26462. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343
A sub-contract clause has been included in this contract. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2363
Community benefits are included in this requirement. For more information see: https://www.gov.scot/policies/public-sector-procurement/community-benefits-in-procurement/
A summary of the expected community benefits has been provided as follows:
It is a mandatory requirement that potential framework participants agree to support the concept, provision and ongoing development of community benefits provision in relation to this framework. Potential framework participants are required to agree to this mandatory requirement. They are also requested to provide a brief summary of the community benefits that have recently been delivered within Scotland, if at all, and also what impact and outcomes these have achieved.
Potential framework participants are required to summarise any proposed community benefits that will be developed and delivered as part of this contract if successful or, alternatively, potential framework participants confirm that they will engage with the NHS Scotland’s Community Benefits Gateway (CBG). This gateway, developed through requests from suppliers seeking opportunities to support the delivery of community benefits within the contracting region, provides information on community benefit opportunities. The CBG is a free and easy to use online service that connects NHS Scotland suppliers with third sector community organisations within Scotland and will be used for tracking and reporting and is an approved compliant route to the realisation of community benefits.
(SC Ref:762815)
six.4) Procedures for review
six.4.1) Review body
Sheriff Court House
27 Chambers Street
Edinburgh
EH1 1LB
Country
United Kingdom
six.4.3) Review procedure
Precise information on deadline(s) for review procedures
The Authority will notify economic operators who submitted a tender or (where no deselection process has previously been made) applied to be selected to tender, of its decision to award the Framework Agreement which notification will contain, among other information, a summary of the reasons as to why the economic operator was unsuccessful. The notification will incorporate a ‘standstill period’ of a minimum of 10 (ten) clear calendar days (or a minimum of 15 (fifteen) if the communication method used is not electronic) between the date on which the Authority despatches the notice(s) and the date on which the Authority proposes to conclude the relevant Framework Agreement.
The bringing of court proceedings against the Authority during the standstill period will automatically continue the prohibition on entering into the Framework Agreement until the court proceedings are determined, discontinued or disposed of, or the court, by interim order, brings to an end the prohibition. The remedies that may be awarded by the courts before the Framework Agreement has been entered into include the setting aside of the decision to award the Framework Agreement to the winning tenderer(s).
The bringing of court proceedings against the Authority after the Framework Agreement has been entered into will not affect the Framework Agreement unless grounds for the imposition of special penalties under the Public Contracts (Scotland) Regulations 2015 can be established. Otherwise the remedies that may be awarded by the courts where the Framework Agreement has been entered into are limited to the award of damages