Section one: Contracting authority/entity
one.1) Name and addresses
Welsh Government
Corporate Procurement Services, Cathays Park
Cardiff
CF10 3NQ
CPSProcurementAdvice@gov.wales
Telephone
+44 3000623300
Country
United Kingdom
NUTS code
UKL - Wales
Internet address(es)
Main address
http://wales.gov.uk/?skip=1&lang=en
Buyer's address
https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0007
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Urdd Emergency Short-Term Accommodation
Reference number
D021/2022/2023
two.1.2) Main CPV code
- 85311000 - Social work services with accommodation
two.1.3) Type of contract
Services
two.1.4) Short description
Urgent contract to secure emergency accommodation owned by the Urdd Gobaith Cymru (Urdd) for use as a Welcome
Centre to provide temporary accommodation for people arriving from Ukraine.
two.1.6) Information about lots
This contract is divided into lots: No
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £3,446,730
two.2) Description
two.2.2) Additional CPV code(s)
- 85311000 - Social work services with accommodation
- 55250000 - Letting services of short-stay furnished accommodation
- 55200000 - Camping sites and other non-hotel accommodation
two.2.3) Place of performance
NUTS codes
- UKL - Wales
Main site or place of performance
Urdd Accommodation
two.2.4) Description of the procurement
A contract to secure emergency accommodation for use as a Welcome Centre to provide temporary accommodation for people arriving from Ukraine at the Urdd accommodation.
It was necessary for accommodation to be arranged urgently in order to respond to urgent demand in Wales. Welsh Government has adopted a Super-Sponsor role within the UK Government Homes for Ukraine sponsorship programme, and has committed to arranging emergency accommodation and services through Welcome Centres in Wales. Up to 1,000 people are expected under the Super-Sponsor route, and this contract secures accommodation for 250 people.
Welsh Government were required to be ready to welcome people arriving from Ukraine by 18 March, and the direct contract with the Urdd was developed in the context of working to achieve this deadline. The Urdd accommodation offer was the only formal offer available of substantial size that could also meet the wraparound services required that were suitable for families and young children. This urgent
unforeseen requirement would not allow enough time for a formal competitive procurement process.
The accommodation has many benefits as a venue; it is a highly valued education and activity centre and the organisation has practical experience of hosting vulnerable groups. The Urdd accommodation offers services not available at other venues, such as activities for children and leisure facilities.
The local Council has committed to providing comprehensive wraparound support services at this location, and a location which could accommodate a large number of people is more efficient than smaller facilities. The provision of wraparound support services is crucial, therefore this commitment from the Council was a significant element of the decision to secure the Urdd accommodation.
It was necessary to secure the Urdd accommodation urgently due to the specific requirements of accommodation needed in Wales to be able to provide emergency accommodation for use as a Welcome Centre for temporary accommodation for people arriving from Ukraine.
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
The contract has been awarded under regulation 32(2)(c) insofar as is strictly necessary where, for reasons of extreme urgency brought about by events unforeseeable by the contracting authority, the time limits for the open or restricted procedures or competitive procedures with negotiation cannot be complied with.
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Negotiated without a prior call for competition
- Extreme urgency brought about by events unforeseeable for the contracting authority
Explanation:
An urgent contract to secure emergency accommodation at the Urdd Gobaith Cymru (Urdd) for use as a Welcome Centre to provide temporary accommodation for people arriving from Ukraine. The Welsh Government has committed to arranging emergency accommodation and services through Welcome Centres in Wales. Up to 1,000 people are expected under the
Super-Sponsor route, and this contract secures accommodation for 250 people. Available accommodation to meet requirements within Wales is very limited. The War in Ukraine and the need to provide emergency accommodation is an extreme urgency brought about by events unforeseeable by the Welsh Government, the time limits for the open or restricted procedures or competitive procedures with negotiation cannot be complied with.
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
Section five. Award of contract/concession
Contract No
D021/2022/2023
A contract/lot is awarded: Yes
five.2) Award of contract/concession
five.2.1) Date of conclusion of the contract
25 March 2022
five.2.2) Information about tenders
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor/concessionaire
CWMNI URDD GOBAITH CYMRU
CWMNI URDD GOBAITH CYMRU,
Wales
Country
United Kingdom
NUTS code
- UKL - Wales
The contractor/concessionaire is an SME
No
five.2.4) Information on value of contract/lot/concession (excluding VAT)
Initial estimated total value of the contract/lot/concession: £3,446,730
Total value of the contract/lot/concession: £3,446,730
Section six. Complementary information
six.3) Additional information
(WA Ref:120457)
six.4) Procedures for review
six.4.1) Review body
High Court
Royal Courts of Justice, The Strand
London
WC2A 2LL
Telephone
+44 2079477501
Country
United Kingdom