Scope
Description
Brunel Academies Trust is a MAT based in Swindon. The Trust require cleaning services for 9 locations, including one central office and the rest are SEN schools. These are all located in and around the Swindon area.
Further information on the Client's requirements can be found at Attachment 1A Specification, Attachment 1B Cleaning Standards and Attachment 2 Client Data.
The Contract period will be for three years initially, with the option to extend for two further one-year periods at the discretion of the Client.
The estimated contract value for this contract over the full potential five-year period is £1,300,000 EX VAT. This is taking into consideration inflation / NLW increases.
Total value (estimated)
- £1,300,000 excluding VAT
- £1,560,000 including VAT
Above the relevant threshold
Contract dates (estimated)
- 1 November 2025 to 31 October 2028
- Possible extension to 31 October 2031
- 6 years
Description of possible extension:
Option to extend for two further one-year periods at the discretion of the Client.
Main procurement category
Services
CPV classifications
- 90919300 - School cleaning services
Contract locations
- UKK1 - Gloucestershire, Wiltshire and Bristol/Bath area
Submission
Enquiry deadline
15 April 2025, 6:00pm
Submission type
Requests to participate
Deadline for requests to participate
29 April 2025, 1:00pm
Submission address and any special instructions
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Award decision date (estimated)
2 August 2025
Award criteria
| Name | Description | Type |
|---|---|---|
| Simple description | Quality Assessment: 60% of overall score Price Assessment: 40% of overall score See ITT Part A document for full breakdown |
Price |
Weighting description
Quality Assessment: 60% of overall score
Price Assessment: 40% of overall score
See ITT Part A document for full breakdown
Other information
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Competitive flexible procedure
Competitive flexible procedure description
This competitive flexible procedure will be conducted in two stages. The two stages are set out in detail in the tendering documentation, and summarised briefly below:
1) Stage 1 - Invitation to Participate. Suppliers are invited to request to participate in the tender by completing the required Stage 1 response documentation. Suppliers will be assessed in line with the Conditions of Participation set out in the Stage 1 documentation and the process outlined in the tendering documentation, in order to select suppliers to progress to Stage 2.
2) Stage 2 - Invitation to Submit a Final Tender. Suppliers successful in being selected at Stage 1 (in line with the process as set out in detail in the tendering documentation) will be invited to submit a final tender, and will be scored in line with the award criteria and methodology set out within the tendering documentation for Stage 2
Justification for not publishing a preliminary market engagement notice
No requirement for market engagement as standard requirement and supply market already known
Contracting authority
BRUNEL ACADEMIES TRUST
- Companies House: 10074054
Unit B4c Orbital Retail Park
Swindon
SN25 4AN
United Kingdom
Email: operations@brunel.org.uk
Website: https://www.brunel.org.uk/
Region: UKK14 - Swindon
Organisation type: Public authority - sub-central government
Other organisation
These organisations are carrying out the procurement, or part of it, on behalf of the contracting authorities.
Place Group Ltd
Summary of their role in this procurement: Procurement Agent on behalf of client
- Companies House: 04395705
The Regent, Chapel Street
Penzance
TR18 4AE
United Kingdom
Region: UKK30 - Cornwall and Isles of Scilly