Section one: Contracting authority
one.1) Name and addresses
Gateshead Council
Civic Centre, Regent Street
Gateshead
NE8 1HH
Contact
Mr Andrew M Thompson
andrewmthompson@gateshead.gov.uk
Telephone
+44 1914332891
Country
United Kingdom
Region code
UKC22 - Tyneside
Internet address(es)
Main address
Buyer's address
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Idox Uniform System Software License, Support and Maintenance
Reference number
DN667392
two.1.2) Main CPV code
- 72261000 - Software support services
two.1.3) Type of contract
Services
two.1.4) Short description
Contract to supply Software License, Support and Maintenance to the Idox Uniform System which Gateshead Council currently have in use. IDOX do not allow third parties to offer support and maintenance for this system. This is a direct award to IDOX for this provision under the Crown Commercial Services (CCS) Framework RM3821 Data and Applications Solutions (DAS) Lot 2b - Environmental and Planning where our requirement is intrinsically linked to a system already within our organisation. The contract is for 3 years with 2 x 12 month extensions. The total value is for the full 5 year potential period.
two.1.6) Information about lots
This contract is divided into lots: No
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £571,646.75
two.2) Description
two.2.2) Additional CPV code(s)
- 72261000 - Software support services
two.2.3) Place of performance
NUTS codes
- UKC22 - Tyneside
two.2.4) Description of the procurement
Contract to supply Software License, Support and Maintenance to the Idox Uniform System which Gateshead Council currently have in use. IDOX do not allow third parties to offer support and maintenance for this system. This is a direct award to IDOX for this provision under the Crown Commercial Services (CCS) Framework RM3821 Data and Applications Solutions (DAS) Lot 2b - Environmental and Planning where our requirement is intrinsically linked to a system already within our organisation. The contract is for 3 years with 2 x 12 month extensions. The total value is for the full 5 year potential period.
two.2.5) Award criteria
Cost criterion - Name: Only one supplier can provide the service / Weighting: 0
two.2.11) Information about options
Options: Yes
Description of options
2 x 12 month options to extend
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Award of a contract without prior publication of a call for competition in the cases listed below
- The procurement falls outside the scope of application of the regulations
Explanation:
IDOX do not allow third parties to offer support and maintenance for this system. This is a direct award to IDOX for this provision under the Crown Commercial Services (CCS) Framework RM3821 Data and Applications Solutions (DAS) where our requirement is intrinsically linked to a system already within our organisation.
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
Section five. Award of contract
Contract No
IT010 - DN667392
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
28 March 2023
five.2.2) Information about tenders
Number of tenders received: 1
Number of tenders received from SMEs: 0
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 0
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Idox Software Limited
2nd Floor, 1310 Waterside, Arlington Business Park,
Theale
RG7 4SA
Country
United Kingdom
NUTS code
- UKC22 - Tyneside
The contractor is an SME
No
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £571,646.75
Section six. Complementary information
six.4) Procedures for review
six.4.1) Review body
The Borough Council of Gateshead
Gateshead
Country
United Kingdom