Section one: Contracting authority
one.1) Name and addresses
City of Doncaster Council
Civic Office, Waterdale
Doncaster
DN1 3BU
Contact
Lewis Lindley
Lewis.Lindley@doncaster.gov.uk
Telephone
+44 1302736765
Country
United Kingdom
NUTS code
UKE31 - Barnsley, Doncaster and Rotherham
National registration number
182338557
Internet address(es)
Main address
Buyer's address
https://uk.eu-supply.com/ctm/Company/CompanyInformation/Index/104514
one.2) Information about joint procurement
The contract is awarded by a central purchasing body
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=80400&B=UK
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=80400&B=UK
Tenders or requests to participate must be submitted to the above-mentioned address
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Hire of Non-Operated Vehicles, Plant and Portable Buildings
two.1.2) Main CPV code
- 45500000 - Hire of construction and civil engineering machinery and equipment with operator
two.1.3) Type of contract
Works
two.1.4) Short description
The City of Doncaster Council (“the council”) invites detailed proposals for the supply of a variety of non operated hired vehicles and plant, delivered to any location within the City of Doncaster as specified at point of order. The Council is looking for suitably equipped companies to supply a variety of items under the following lots: -
• Lot 1 – Non-Operated Plant
• Lot 2 – Non-Operated/Self Drive Vehicles
• Lot 3 – Portable Buildings
two.1.5) Estimated total value
Value excluding VAT: £1,500,000
two.1.6) Information about lots
This contract is divided into lots: Yes
Tenders may be submitted for all lots
two.2) Description
two.2.1) Title
Hire of Plant Without Operator
Lot No
1
two.2.2) Additional CPV code(s)
- 44211100 - Modular and portable buildings
- 45520000 - Hire of earthmoving equipment with operator
- 60170000 - Hire of passenger transport vehicles with driver
- 60171000 - Hire of passenger cars with driver
- 60172000 - Hire of buses and coaches with driver
- 60180000 - Hire of goods-transport vehicles with driver
- 60181000 - Hire of trucks with driver
- 60182000 - Hire of industrial vehicles with driver
- 60183000 - Hire of vans with driver
two.2.3) Place of performance
NUTS codes
- UKE31 - Barnsley, Doncaster and Rotherham
two.2.4) Description of the procurement
The City of Doncaster Council (“the council”) invites detailed proposals for the supply of a variety of non operated hired vehicles and plant, delivered to any location within the City of Doncaster as specified at point of order. The Council is looking for suitably equipped companies to supply a variety of items under the following lots: -
• Lot 1 – Non-Operated Plant
• Lot 2 – Non-Operated/Self Drive Vehicles
• Lot 3 – Portable Buildings
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £1,500,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
10 June 2024
End date
10 June 2030
This contract is subject to renewal
Yes
Description of renewals
This Framework Agreement will run for an initial two years and have four, twelve month extension available to utilise should the Council wish to.
Following the entire six year term, the agreement will be procured again and a replacement will be put in place.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
This Framework Agreement will run for an initial two years and have four, twelve month extension available to utilise should the Council wish to.
Following the entire six year term, the agreement will be procured again and a replacement will be put in place.
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Hire of Self Drive Vehicles
Lot No
2
two.2.2) Additional CPV code(s)
- 60170000 - Hire of passenger transport vehicles with driver
- 60171000 - Hire of passenger cars with driver
- 60172000 - Hire of buses and coaches with driver
- 60180000 - Hire of goods-transport vehicles with driver
- 60181000 - Hire of trucks with driver
- 60183000 - Hire of vans with driver
two.2.3) Place of performance
NUTS codes
- UKE31 - Barnsley, Doncaster and Rotherham
two.2.4) Description of the procurement
The City of Doncaster Council (“the council”) invites detailed proposals for the supply of a variety of non operated hired vehicles and plant, delivered to any location within the City of Doncaster as specified at point of order. The Council is looking for suitably equipped companies to supply a variety of items under the following lots: -
• Lot 1 – Non-Operated Plant
• Lot 2 – Non-Operated/Self Drive Vehicles
• Lot 3 – Portable Buildings
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
10 June 2024
End date
10 June 2030
This contract is subject to renewal
Yes
Description of renewals
This Framework Agreement will run for an initial two years and have four, twelve month extension available to utilise should the Council wish to.
Following the entire six year term, the agreement will be procured again and a replacement will be put in place.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
This Framework Agreement will run for an initial two years and have four, twelve month extension available to utilise should the Council wish to.
Following the entire six year term, the agreement will be procured again and a replacement will be put in place.
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Hire of Portable Buildings
Lot No
3
two.2.2) Additional CPV code(s)
- 44211100 - Modular and portable buildings
two.2.3) Place of performance
NUTS codes
- UKE31 - Barnsley, Doncaster and Rotherham
two.2.4) Description of the procurement
The City of Doncaster Council (“the council”) invites detailed proposals for the supply of a variety of non operated hired vehicles and plant, delivered to any location within the City of Doncaster as specified at point of order. The Council is looking for suitably equipped companies to supply a variety of items under the following lots: -
• Lot 1 – Non-Operated Plant
• Lot 2 – Non-Operated/Self Drive Vehicles
• Lot 3 – Portable Buildings
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
10 June 2024
End date
10 June 2030
This contract is subject to renewal
Yes
Description of renewals
This Framework Agreement will run for an initial two years and have four, twelve month extension available to utilise should the Council wish to.
Following the entire six year term, the agreement will be procured again and a replacement will be put in place.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
This Framework Agreement will run for an initial two years and have four, twelve month extension available to utilise should the Council wish to.
Following the entire six year term, the agreement will be procured again and a replacement will be put in place.
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
Framework agreement with several operators
Envisaged maximum number of participants to the framework agreement: 30
In the case of framework agreements, provide justification for any duration exceeding 4 years:
This Framework agreement will run for 6 years. This is a new Framework Agreement created by City of Doncaster Council that will be established to capture the ongoing requirements of the Transport Department. A long term agreement will ensure continuity of supply for the Council.
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
16 May 2024
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
four.2.7) Conditions for opening of tenders
Date
16 May 2024
Local time
12:00pm
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: Yes
Estimated timing for further notices to be published: 6 Years from award of this agreement
six.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
six.4) Procedures for review
six.4.1) Review body
Holly Wilson
Doncaster
DN1 3BU
Country
United Kingdom