Section one: Contracting authority
one.1) Name and addresses
Derbyshire County Council
County Hall
Matlock
DE4 3AG
Contact
Mrs Gemma Walker
gemma.walker@derbyshire.gov.uk
Country
United Kingdom
Region code
UKF1 - Derbyshire and Nottinghamshire
Internet address(es)
Main address
Buyer's address
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
CS015 Supply of an Adult Learning Management Information Solution with Associated Services (Externally Hosted SaaS Solution)
Reference number
DN633852
two.1.2) Main CPV code
- 48100000 - Industry specific software package
two.1.3) Type of contract
Supplies
two.1.4) Short description
CS015 Supply of an Adult Learning Management Information Solution with Associated
Services (Externally Hosted SaaS Solution)
two.1.6) Information about lots
This contract is divided into lots: No
two.1.7) Total value of the procurement (excluding VAT)
Lowest offer: £152,350 / Highest offer: £205,970 taken into consideration
two.2) Description
two.2.3) Place of performance
NUTS codes
- UKF1 - Derbyshire and Nottinghamshire
two.2.4) Description of the procurement
An externally hosted Adult learning Management Information System which is required to
provide robust management information. This will be used to inform statutory returns and
submissions to the funding body: Education Skills Funding Agency. Data reports will also be supplied to Ofsted, Derbyshire Adult Community Education Services (DACES) Governance
Board and other bodies on request. The Solution will also inform DACES performance
management and funding projections decision making by the Corporate Management Team.
The contract term is 5 + 1 + 1 and will run from the system go-live date. The value is listed as a range and includes all options and extensions.
two.2.5) Award criteria
Quality criterion - Name: Business Requirements / Weighting: 35
Quality criterion - Name: Optional Requirements / Weighting: 1
Quality criterion - Name: Technical Requirements / Weighting: 9
Quality criterion - Name: Delivery Requirements / Weighting: 5
Quality criterion - Name: Service Requirements / Weighting: 5
Quality criterion - Name: Supplier Information Security / Weighting: 5
Cost criterion - Name: Total Cost / Weighting: 40
two.2.11) Information about options
Options: Yes
Description of options
Learner Dashboard and User Notifications were optional requirements in the tender.
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: No
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2022/S 000-026892
Section five. Award of contract
Contract No
CS015
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
24 April 2023
five.2.2) Information about tenders
Number of tenders received: 5
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
West March Systems Ltd
Penrith
CA11 9GR
Country
United Kingdom
NUTS code
- UK - United Kingdom
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Lowest offer: £152,350 / Highest offer: £205,970 taken into consideration
Section six. Complementary information
six.4) Procedures for review
six.4.1) Review body
Derbyshire County Council
Matlock
DE4 3AG
Country
United Kingdom