Section one: Contracting authority
one.1) Name and addresses
Ministry of Defence
DMS Whittington
Lichfield
WS14 9PY
Contact
Kelvin Edwards
Country
United Kingdom
Region code
UK - United Kingdom
Internet address(es)
Main address
one.4) Type of the contracting authority
Ministry or any other national or federal authority
one.5) Main activity
Defence
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
0
Reference number
709389451
two.1.2) Main CPV code
- 48180000 - Medical software package
two.1.3) Type of contract
Supplies
two.1.4) Short description
Provision of upgrade for the projector system, CPUs and associated software for the CAREN HE.
Provision of continued servicing, maintenance, warranty and repair service for the CAREN HE.
two.1.6) Information about lots
This contract is divided into lots: No
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £496,925
two.2) Description
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
two.2.4) Description of the procurement
The Authority has placed a contract with Summit Medical and Scientific (as exclusive UK distributor for Motek Medical BV) for the upgrade, partial replacement, maintenance and associated repair of the Authority's Computer Assisted Rehabilitation Environment (CAREN) to provide a 3D Virtual Reality environment utilising control software, a motion capture system, an instrumented treadmill mounted on a motion platform, a projection and a sound system in a 360 degree dome for a fully immersive experience.
two.2.5) Award criteria
Price
two.2.11) Information about options
Options: Yes
Description of options
The Authority may, at its sole discretion, extend the term of this Contract by a further period of up to 24 months
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Award of a contract without prior publication of a call for competition in the cases listed below
- The procurement falls outside the scope of application of the regulations
Explanation:
This procurement falls to be regulated under the provisions of the Public Contracts Regulations 2015 as amended (in particular by SI 2020/1319). Prior publication of a contract notice in the Official Journal of the European Union is no longer appropriate. It is considered that the award of the contract without prior publication of a contract notice in the UK e-notification service (as required by the relevant legislation) is lawful in accordance with regulation 32(b)(ii) and 32(5)(b) of the PCR 2015 because competition is absent both for technical reasons and for reasons relating to the additional supply of goods.
The Authority considers that Motek Medical BV (through its UK distributor) is the only company in the world that can meet the Authority's specified and reasonable technical upgrade requirements of providing the 3D Virtual Reality environment. In addition the upgrade, integration and subsequent maintenance requirements require access to specific know-how, tools and information which only MOTEK (through its UK distributor) has at its disposal to ensure specific interoperability requirements which must be fulfilled to ensure the continued functioning of the existing CAREN system. In addition, where this upgrade requires a partial replacement of existing goods a change of supplier would result in disproportionate technical difficulties in operation and maintenance of the existing supplies or installation.
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: No
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2024/S 000-032779
Section five. Award of contract
Contract No
709389451
Title
The Provision of A Computer Assisted Rehabilitation Environment High End (CAREN HE) System Upgrade, Warranty Extension, Servicing, Maintenance and Repair
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
21 March 2025
five.2.2) Information about tenders
Number of tenders received: 1
Number of tenders received by electronic means: 1
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
BRIGHTEDGE LIMITED T/A Summit Medical and Scientific
12 Swanns Meadow
Bookham
KT23 4JX
Country
United Kingdom
NUTS code
- UK - United Kingdom
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £496,925
Section six. Complementary information
six.4) Procedures for review
six.4.1) Review body
Ministry of Defence
DMS Whittington
Lichfield
WS14 9PY
Country
United Kingdom