- Lot 1. Total Estate Management
- Lot 2. Estate (Property) Management
- Lot 3. Agency and Lease Management
- Lot 4. Surveying and Strategic Advice
- Lot 5. Valuation and Compulsory Purchase Orders
- Lot 6. Business Rating Services
- Lot 7. Workplace Services Performance Partner
- Lot 8a. PFI Technical and Strategic Advice Services
- Lot 8b. PFI Surveying Services
- Lot 8c. PFI Fire Safety and Audit
- Lot 8d. PFI Specialist Commercial and Financial Advice
Scope
Reference
RM6343
Description
This framework is for the provision of Estate Management Services which can be utilised by Central Government Departments and all other UK Public Sector Bodies, including Local Authorities, Health, Police, Fire and Rescue, Education and Devolved Administrations.
It is intended that this commercial agreement will be the recommended vehicle for all Estate Management Services required by UK Central Government Departments, Local Authorities, Wider Public Sector, Charities, Devolved Administrations, NHS and Blue Light organisations including UK and International usage. The Services are divided into eleven Lots:
1. Total Estate Management
2. Estate (Property) Management
3. Agency and Lease Management
4. Surveying and Strategic Advice
5. Valuation and Compulsory Purchase Orders
6. Business Rating Services
7. Workplace Services Performance Partner
8a. PFI Technical and Strategic Advice Services
8b. PFI Surveying Services
8c. PFI Fire Safety and Audit
8d. PFI Specialist Commercial and Financial Advice.
Commercial tool
Establishes a framework
Total value (estimated)
- £650,000,000 excluding VAT
- £780,000,000 including VAT
Above the relevant threshold
Contract dates (estimated)
- 29 October 2025 to 28 October 2029
- 4 years
Main procurement category
Services
CPV classifications
- 32420000 - Network equipment
- 32580000 - Data equipment
- 48332000 - Scheduling software package
- 48333000 - Contact management software package
- 66000000 - Financial and insurance services
- 70000000 - Real estate services
- 71000000 - Architectural, construction, engineering and inspection services
- 79000000 - Business services: law, marketing, consulting, recruitment, printing and security
Not the same for all lots
Contract locations are shown in Lot sections, because they are not the same for all lots.
Lot 1. Total Estate Management
Description
Operation and management to support the occupation of the central government and wider public sector estate, providing technical due diligence where required, providing an end to end service provision for the lifecycle of a property.
Lot value (estimated)
- £650,000,000 excluding VAT
- £780,000,000 including VAT
Framework lot values may be shared with other lots
Contract locations
- UK - United Kingdom
- GG - Guernsey
- IM - Isle of Man
- JE - Jersey
- AI - Anguilla
- BM - Bermuda
- FK - Falkland Islands
- GI - Gibraltar
- GS - South Georgia and South Sandwich Islands
- IO - British Indian Ocean Territory
- KY - Cayman Islands
- MS - Montserrat
- PN - Pitcairn, Henderson, Ducie and Oeno Islands
- SH - Saint Helena, Ascension and Tristan da Cunha
- TC - Turks and Caicos Islands
- VG - British Virgin Islands
Same for all lots
CPV classifications and contract dates are shown in the Scope section, because they are the same for all lots.
Lot 2. Estate (Property) Management
Description
Operation and management to support the occupation of the central government and wider public sector estate, providing both technical and operational due diligence where required, including providing an oversight of the property to include policy, maintenance, capital works and strategic asset management plans in support of the buyers' property strategy.
Lot value (estimated)
- £650,000,000 excluding VAT
- £780,000,000 including VAT
Framework lot values may be shared with other lots
Contract locations
- UK - United Kingdom
- GG - Guernsey
- IM - Isle of Man
- JE - Jersey
Same for all lots
CPV classifications and contract dates are shown in the Scope section, because they are the same for all lots.
Lot 3. Agency and Lease Management
Description
Management of freeholds or leaseholds to support the acquisition, occupation or disposal of the central government and wider public sector estate, providing technical due diligence where required.
Lot value (estimated)
- £650,000,000 excluding VAT
- £780,000,000 including VAT
Framework lot values may be shared with other lots
Contract locations
- UK - United Kingdom
- GG - Guernsey
- IM - Isle of Man
- JE - Jersey
Same for all lots
CPV classifications and contract dates are shown in the Scope section, because they are the same for all lots.
Lot 4. Surveying and Strategic Advice
Description
Provision of surveys, studies and strategic advice to support the occupation of the central government and wider public sector estate, providing technical due diligence where required.
Lot value (estimated)
- £650,000,000 excluding VAT
- £780,000,000 including VAT
Framework lot values may be shared with other lots
Contract locations
- UK - United Kingdom
- GG - Guernsey
- IM - Isle of Man
- JE - Jersey
Same for all lots
CPV classifications and contract dates are shown in the Scope section, because they are the same for all lots.
Lot 5. Valuation and Compulsory Purchase Orders
Description
Valuation of built, physical, mechanical and electrical assets ranging from desktop to RICS Valuation - Global Standards ("Red Book") methodologies to comply with IFRS, RICS or departmental internal accounting procedures and compliance for central government and wider public sector estate, including services to support compulsory purchase orders.
Lot value (estimated)
- £650,000,000 excluding VAT
- £780,000,000 including VAT
Framework lot values may be shared with other lots
Contract locations
- UK - United Kingdom
- GG - Guernsey
- IM - Isle of Man
- JE - Jersey
Same for all lots
CPV classifications and contract dates are shown in the Scope section, because they are the same for all lots.
Lot 6. Business Rating Services
Description
Provision of rating support (Inc. payment) and rating appeal services as per Check, Challenge & Appeal process for England, Scotland and Wales and the rateable value services for Wales, Scotland and Northern Ireland for central government and wider public sector estate.
Lot value (estimated)
- £650,000,000 excluding VAT
- £780,000,000 including VAT
Framework lot values may be shared with other lots
Contract locations
- UK - United Kingdom
- GG - Guernsey
- IM - Isle of Man
- JE - Jersey
Same for all lots
CPV classifications and contract dates are shown in the Scope section, because they are the same for all lots.
Lot 7. Workplace Services Performance Partner
Description
The purpose of the IWM Lot is to allow the Buyer to develop a single point of contact (In-house under the light option or service delivery partner under the full Integrator option) to instruct and monitor the provision of those Services delivered by third party suppliers, and to facilitate asset, building and property data and management information to enable the Buyer to make informed decisions to support capital investment, estate strategy and cost/resource optimisation.
Lot value (estimated)
- £650,000,000 excluding VAT
- £780,000,000 including VAT
Framework lot values may be shared with other lots
Contract locations
- UK - United Kingdom
- GG - Guernsey
- IM - Isle of Man
- JE - Jersey
- AI - Anguilla
- BM - Bermuda
- FK - Falkland Islands
- GI - Gibraltar
- GS - South Georgia and South Sandwich Islands
- IO - British Indian Ocean Territory
- KY - Cayman Islands
- MS - Montserrat
- PN - Pitcairn, Henderson, Ducie and Oeno Islands
- SH - Saint Helena, Ascension and Tristan da Cunha
- TC - Turks and Caicos Islands
- VG - British Virgin Islands
Same for all lots
CPV classifications and contract dates are shown in the Scope section, because they are the same for all lots.
Lot 8a. PFI Technical and Strategic Advice Services
Description
The purpose of the PFI Technical and Strategic Advice Services Lot is to provide strategic, technical, commercial, project, programme, operational and estates management advice and support, during the operation, expiry and future service delivery of the PFI estate. All services outlined in this framework scope fully support the delivery of standardised processes as defined in Infrastructure Project Authority (IPA) PFI guidance. This excludes legal advice.
Lot value (estimated)
- £650,000,000 excluding VAT
- £780,000,000 including VAT
Framework lot values may be shared with other lots
Contract locations
- UK - United Kingdom
- GG - Guernsey
- IM - Isle of Man
- JE - Jersey
Same for all lots
CPV classifications and contract dates are shown in the Scope section, because they are the same for all lots.
Lot 8b. PFI Surveying Services
Description
The purpose of the PFI Surveying Services Lot is to allow for the provision of asset condition surveys, studies and strategic advice to support with the operation, expiry and future service delivery of the PFI estate, providing technical due diligence where required. Services outlined in this framework fully support the delivery of standardised processes as defined in Infrastructure Project Authority PFI guidance and collaborative ways of working.
Lot value (estimated)
- £650,000,000 excluding VAT
- £780,000,000 including VAT
Framework lot values may be shared with other lots
Contract locations
- UK - United Kingdom
- GG - Guernsey
- IM - Isle of Man
- JE - Jersey
Same for all lots
CPV classifications and contract dates are shown in the Scope section, because they are the same for all lots.
Lot 8c. PFI Fire Safety and Audit
Description
The purpose of the Fire Safety and Audit lot is the provision of fire surveys, studies and strategic advice to support with the operation, expiry and future service delivery of thePFI estate, providing technical due diligence where required. Services outlined in this framework scope fully support the delivery of standardised processes as defined in Infrastructure Project Authority PFI guidance and the collaborative ways of working.
Lot value (estimated)
- £650,000,000 excluding VAT
- £780,000,000 including VAT
Framework lot values may be shared with other lots
Contract locations
- UK - United Kingdom
- GG - Guernsey
- IM - Isle of Man
- JE - Jersey
Same for all lots
CPV classifications and contract dates are shown in the Scope section, because they are the same for all lots.
Lot 8d. PFI Specialist Commercial and Financial Advice
Description
The purpose of Lot 8D is to provide specialist commercial and financial advice in relation to privately financed projects that may be general advice or may relate to one or more specific transactions.
Lot value (estimated)
- £650,000,000 excluding VAT
- £780,000,000 including VAT
Framework lot values may be shared with other lots
Contract locations
- UK - United Kingdom
- GG - Guernsey
- IM - Isle of Man
- JE - Jersey
Same for all lots
CPV classifications and contract dates are shown in the Scope section, because they are the same for all lots.
Framework
Maximum number of suppliers
Unlimited
Maximum percentage fee charged to suppliers
1%
Further information about fees
The Supplier will pay, excluding VAT, 1 % of all the Charges for the Deliverables invoiced to the Buyer under all Call-Off Contracts.
Framework operation description
Refer to Framework Schedule 7 - Call-Off Award Procedure for details of the competitive selection processes for the award of contracts under this framework.
In the event that there is a challenge to the Competition and such a challenge is confined to any one particular Lot, the Authority reserves the right to the extent that it is lawful to do so, to conclude a Framework Contract with the successful Suppliers in respect of the Lot(s) that has (have) not been so challenged and this should go in the lot descriptions the rest is covered in the ITT. The Authority also reserves the right to extend Lots by varying durations.
Award method when using the framework
Either with or without competition
Contracting authorities that may use the framework
Refer to RM6343 Estate Management Services - Customer List for details of contracting authorities that may use the framework
Participation
Legal and financial capacity conditions of participation
Lot 1. Total Estate Management
Lot 2. Estate (Property) Management
Lot 3. Agency and Lease Management
Lot 4. Surveying and Strategic Advice
Lot 5. Valuation and Compulsory Purchase Orders
Lot 6. Business Rating Services
Lot 7. Workplace Services Performance Partner
Lot 8a. PFI Technical and Strategic Advice Services
Lot 8b. PFI Surveying Services
Lot 8c. PFI Fire Safety and Audit
Lot 8d. PFI Specialist Commercial and Financial Advice
The conditions of participation relating to the legal and financial capacity are set out in the ITT, in the procurement specific questionnaire. The conditions of participation will be assessed in accordance with the assessment methodologies detailed in the procurement specific questionnaire and Attachment 2 How to tender.
Technical ability conditions of participation
Lot 1. Total Estate Management
Lot 2. Estate (Property) Management
Lot 3. Agency and Lease Management
Lot 4. Surveying and Strategic Advice
Lot 5. Valuation and Compulsory Purchase Orders
Lot 6. Business Rating Services
Lot 7. Workplace Services Performance Partner
Lot 8a. PFI Technical and Strategic Advice Services
Lot 8b. PFI Surveying Services
Lot 8c. PFI Fire Safety and Audit
Lot 8d. PFI Specialist Commercial and Financial Advice
The conditions of participation relating to technical capability are set out in the ITT, in the procurement specific questionnaire. The conditions of participation will be assessed in accordance with the assessment methodologies detailed in the procurement specific questionnaire and Attachment 2 How to tender.
Particular suitability
Lot 1. Total Estate Management
Lot 2. Estate (Property) Management
Lot 3. Agency and Lease Management
Lot 4. Surveying and Strategic Advice
Lot 5. Valuation and Compulsory Purchase Orders
Lot 6. Business Rating Services
Lot 7. Workplace Services Performance Partner
Lot 8a. PFI Technical and Strategic Advice Services
Lot 8b. PFI Surveying Services
Lot 8c. PFI Fire Safety and Audit
Lot 8d. PFI Specialist Commercial and Financial Advice
Small and medium-sized enterprises (SME)
Submission
Enquiry deadline
29 April 2025, 3:00pm
Tender submission deadline
12 May 2025, 3:00pm
Submission address and any special instructions
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Award decision date (estimated)
20 October 2025
Award criteria
Lot 1. Total Estate Management
| Name | Type | Weighting |
|---|---|---|
| Total Estate Management | Quality | 70% |
| Continuous Improvement | Quality | 20% |
| Tackling economic inequality, Fighting Climate Change, Equal Opportunity and Wellbeing | Quality | 10% |
Lot 2. Estate (Property) Management
| Name | Type | Weighting |
|---|---|---|
| Estate (Property) Management | Quality | 70% |
| Continuous Improvement | Quality | 20% |
| Tackling economic inequality, Fighting Climate Change, Equal Opportunity and Wellbeing | Quality | 10% |
Lot 3. Agency and Lease Management
| Name | Type | Weighting |
|---|---|---|
| Agency and Lease Management | Quality | 70% |
| Continuous Improvement | Quality | 20% |
| Tackling economic inequality, Fighting Climate Change, Equal Opportunity and Wellbeing | Quality | 10% |
Lot 4. Surveying and Strategic Advice
| Name | Type | Weighting |
|---|---|---|
| Surveying and Strategic Advice | Quality | 70% |
| Continuous Improvement | Quality | 20% |
| Tackling economic inequality, Fighting Climate Change, Equal Opportunity and Wellbeing | Quality | 10% |
Lot 5. Valuation and Compulsory Purchase Orders
| Name | Type | Weighting |
|---|---|---|
| Valuation and Compulsory Purchase Orders | Quality | 70% |
| Continuous Improvement | Quality | 20% |
| Tackling economic inequality, Fighting Climate Change, Equal Opportunity and Wellbeing | Quality | 10% |
Lot 6. Business Rating Services
| Name | Type | Weighting |
|---|---|---|
| Business Rating Services | Quality | 70% |
| Continuous Improvement | Quality | 20% |
| Tackling economic inequality, Fighting Climate Change, Equal Opportunity and Wellbeing | Quality | 10% |
Lot 7. Workplace Services Performance Partner
| Name | Type | Weighting |
|---|---|---|
| Workplace Services Performance Partner | Quality | 70% |
| Continuous Improvement | Quality | 20% |
| Tackling economic inequality, Fighting Climate Change, Equal Opportunity and Wellbeing | Quality | 10% |
Lot 8a. PFI Technical and Strategic Advice Services
| Name | Type | Weighting |
|---|---|---|
| PFI Technical and Strategic Advice Services | Quality | 70% |
| Continuous Improvement | Quality | 20% |
| Tackling economic inequality, Fighting Climate Change, Equal Opportunity and Wellbeing | Quality | 10% |
Lot 8b. PFI Surveying Services
| Name | Type | Weighting |
|---|---|---|
| PFI Surveying Services | Quality | 70% |
| Continuous Improvement | Quality | 20% |
| Tackling economic inequality, Fighting Climate Change, Equal Opportunity and Wellbeing | Quality | 10% |
Lot 8c. PFI Fire Safety and Audit
| Name | Type | Weighting |
|---|---|---|
| PFI Fire Safety and Audit | Quality | 70% |
| Continuous Improvement | Quality | 20% |
| Tackling economic inequality, Fighting Climate Change, Equal Opportunity and Wellbeing | Quality | 10% |
Lot 8d. PFI Specialist Commercial and Financial Advice
| Name | Type | Weighting |
|---|---|---|
| PFI Specialist Commercial and Financial Advice | Quality | 70% |
| Continuous Improvement | Quality | 20% |
| Tackling economic inequality, Fighting Climate Change, Equal Opportunity and Wellbeing | Quality | 10% |
Other information
Applicable trade agreements
- Government Procurement Agreement (GPA)
- Comprehensive and Progressive Agreement for Trans-Pacific Partnership (CPTPP)
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Open procedure
Justification for not publishing a preliminary market engagement notice
A preliminary market engagement notice was not published because the preliminary market engagement was undertaken, and notice of it provided in a PIN, prior to the Act coming into force.
Documents
Associated tender documents
http://www.htttps://crowncommercialservice.bravosolution.co.uk
The bid pack documentation associated with this procurement, as well as all current versions of the Contractual Documentation.:
RM6343 Estate Management Services 2 - Customer list v1.0.pdf
Contracting authority
Crown Commercial Service
- Public Procurement Organisation Number: PBZB-4962-TVLR
The Capital, Old Hall Street
Liverpool
L3 9PP
United Kingdom
Region: UKD72 - Liverpool
Organisation type: Public authority - central government