Scope
Reference
2025/426
Description
The BFI looks after one of the largest and most important collections of film and television in the world. Its teams of experts ensure that the collection is preserved and developed for future generations and made widely accessible to today's audiences.
'Inside the Archive', developed for Strand 1 of the Our Screen Heritage programme, aims to bring the archive to life by better communicating how we collect, preserve and restore film. For more information please see Inside the Archive webpage; the Inside the Archive Playlist on the BFI YouTube Channel, and the Inside the Archive Weekly Blog.
We are now looking to commission a body of interpretive materials to form an exhibition that will tour to a range of partner venues including but not limited to multi-arts centres, cultural and community cinemas, libraries, museums and education spaces, as well as events and festivals across the UK. The exhibition will be in situ for short periods only - from one day to one week. The resources must therefore be transportable and 'pop-up' and able to adapt to different environments. Ideally, we would be looking for an audio-visual resource that enables people to explore 'Inside the Archive' in a way that is accessible, relevant and engaging - accompanied by a selection of graphic panels to convey additional information. But we welcome creative responses to this brief and, due to the short timelines, encourage respondents to embrace their strengths and build on work delivered for previous projects.
Total value (estimated)
- £33,333 excluding VAT
- £40,000 including VAT
Below the relevant threshold
Contract dates (estimated)
- 2 June 2025 to 1 December 2025
- Possible extension to 1 March 2026
- 9 months
Description of possible extension:
4 month extension available if required.
Main procurement category
Services
CPV classifications
- 32321200 - Audio-visual equipment
- 79340000 - Advertising and marketing services
- 79342000 - Marketing services
- 79342200 - Promotional services
- 92621000 - Sports-event promotion services
Submission
Enquiry deadline
24 April 2025, 1:00pm
Tender submission deadline
1 May 2025, 1:00pm
Submission address and any special instructions
https://www.in-tendhost.co.uk/bfi/aspx/Home Please log-in or register here for full tender details.
Tenders may be submitted electronically
Yes
Procedure
Procedure type
Below threshold - open competition
Contracting authority
British Film Institute
- Charity Commission (England and Wales): 287780
21 STEPHEN STREET
LONDON
W1T 1LN
United Kingdom
Email: graham.bellas@bfi.org.uk
Region: UKI31 - Camden and City of London
Organisation type: Public authority - sub-central government